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HomeMy WebLinkAbout7. Approval of Minutes: April 28, 2005, May 03, 2005 (6 p.m) and May 03, 2005 (7:15 p.m.) OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,NITNNESOTA APRIL 28, 2005 (Work Session) Mayor Schmitt called the meeting to order at 6:05 p.m. with Council members Lehman, Joos, He1kamp, and Menden present. Also present: Mark McNeill, City Administrator, R. Michael Leek, Community Development Director (7:00 pm.) and Judith S. Cox, City Clerk; as well as members on the Visioning Steering Committee. Anne Carroll of Carroll, Franck and Associates, introduced the HHH InstitutelUniversity of Minnesota students from her master's level capstone course who were assisting her in the visioning process that is currently underway. During the work session, those present were asked to identify five goals that would pro actively support the Mission Statement for the City: "The mission of the City of Shakopee is to provide the opportunity to live, work, and play in a community with a proud past, promising future, and small town atmosphere within a metropolitan setting. The City will provide customer-friendly, high-quality public services that are intended to meet the changing needs of its residents and the community at large." Ms. Carroll asked that each participant write each of their five goals on a separate sheet of paper that would be placed on the bulletin board for all to see. Similar or related goals would be clustered together. The goal areas identified (in no priority order) were: Economic development; Communication; Downtown and riverfront; City services; Transportation; Foster community connections; Natural resources; Fiscal responsibility; Parks and recreation; Pedestrian connections; Residential growth and development; Historic preservation. Each participant was then asked to vote for the four goals that they saw as the most important. Ms. Carroll stated that all of the information that was posted on the bulletin boards would be collected and a report would be forthcoming to the City Council. Lehman/loos moved to adjourn to Tuesday, May 3, 2005, at 6:00 p.m. The work session concluded at 9:04 p.m. . J.t;- ~ox City Clerk OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SlUU(OPEE,NUNNESOTA MAY 3, 2005 Mayor Schmitt called the meeting to order at 6:00 p.m. with Council members Lehman, Menden, Helkamp and Joos present (6:45). Also Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Gregg V oxland, Finance Director and Kris Wilson, Assistant to the City Administrator. Mr. Leek, Community Development Director, gave a presentation of the Draft Scott County Unified Transit Management Plan in an attempt to make residents familiar with the transit plans in/for the City of Shakopee and the County. Mr. Leek noted it was Perteet Engineering that conducted the study of the transit plans. Mr. Leek noted that back in 2001/2002 communities in Scott County in a joint venture banded together to do the initial study for transit needs within the County. The communities, Scott County and the Metropolitan Council thought it was necessary to do this study and Scott County agreed to take the lead on the study. Mr. Leek noted key to the transit plan was a clear identity and a constant image. The general recommendations for the initial study were: 1) a formation of a general Transit Review Board and 2) a Transit Planning Team. These bodies determined it was necessary to do further planning and study with emphasis for the short-term and long-term for Scott County. Mr. Leek noted the transit (vanpools and dial-a-ride)) now being provided in the City was not as efficient as transit was in many other areas. He noted commuter service/express service was much more efficient. Mr. Leek stated it was thought that if the communities in Scott County did something together, there would be more efficiency and cost savings for everyone. Mr. Leek did state Minnesota Valley Transit Authority (MVTA) serviced the city of Savage and their (Savage's) needs are met with the joint powers agreement between MVT A and the City of Savage. Mr. Leek noted it was thought this study would give the City a stronger voice in the legislature, so the legislature would hear the needs that were needed and wanted in the Metropolitan area. Mr. Leek noted the expectations of the study and the boards that realized that this additional study was needed are: 1) consider adopting the study, 2) accepting, many/all of the recommendations. The recommendations are: 1) centralize dial-a-ride and make it ADA with Scott County providing this service for the entire County, 2) implement at a local level more express/circulator services [different from today to capture more of the County], 3) each of the sitting boards in a joint venture identify a site for a transit station [the five locations identified by the study were located in Shakopee] and 4) agree to move forward on requests for federal funding for the construction of the transit station. Mr. Leek noted there would need to be some sort of an agreement to facilitate the recommendations. Mr. Leek also noted the service needs within the County needed to be monitored in a timely fashion [annually]. Mr. Leek noted key to the transit plan was a clear identity along with consistency. Mr. Leek noted one of the reasons Scott County needed to change was because most of the service now is around 35 Wand STH 169 is a major corridor and serves a different area that now Official Proceedings of the May 3, 2005 Shakopee City Council Page -2- too needs to be served. Mr. Leek noted the City of Shakopee also needed some east/west connections. Mr. Leek noted this study and focus groups noted it was difficult to identify the services that are available now and how they were fit together and they wanted the opportunity for direct service to employers not serviced now and service to transit hubs. Mr. Leek noted the majority of County residents used the Burnsville Park and Ride site but he thought if more sites were available and visible that would change. The Burnsville site was being used because people did not know where the other park and rides are at. Mr. Leek stated the Metropolitan Council is doing a park and ride study and finally they have Scott County on their radar and indicates that a park and ride location of significant magnitude has been identified as a high priority. Mr. Leek noted some transit services within the County. Mr. Leek noted Scott County has agreed to manage the contract for some of the services but the governance of the entire system needed to be determined. The equipment and facilities would require a huge expenditure of money for acquisition purposes and additional operating capital would also be needed. Right now the study is looking at$1.5 million for fixed routes and by the year 2020 the study is projecting the cost to be $5 million. Mr. Leek stated the taxing district for a transit system was relatively limited in size now. This taxing district needed to be addressed also (dedicated source). Mr. Leek noted he thought ultimately the transit plan would end being a staged process. Mr. Leek noted there was a comment period on this study and it was expected in June that the study would be looking for adoption. Mr. Leek noted some of the next steps that the study suggested. Mr. Leek also noted there were a number of recommendations for immediate changes and he noted what some of these changes were and that specific improvements were needed. Cnc1. Menden stated it was interesting to him that so many separate entities were trying to provide the same public services. He noted this new transit plan was looking at combining some of these services and to be more efficient. He was glad to see this. Cnc1. Lehman asked Mr. Leek how the funding cuts for the Southwest Metro transportation would affect this plan overall. Mr. Leek noted the cuts for Metro Transit would not affect the plan at all. However, he also stated if something regarding more transit was not done in Shakopee, there would most likely be pressure from Metro Transit to get some of Shakopee's money because it was shown that they (Southwest Metro) could provide service to a larger community than what Shakopee was providing. Cncl. Joos arrived and took his seat. Official Proceedings of the May 3, 2005 Shakopee City Council Page -3- Cncl. Lehman addressed the future 41 river crossing. The beginning stages of planning for the future were now starting for this crossing and Cncl. Lehman stated he thought transit planning needed to be incorporated in the future river crossing plans. This type of use needed to be designed into that type construction. He would like this incorporated and shown on Shako pee' s commuter shed map as a future addition. Cncl. Lehman also addressed the need for subsidized transit options. The need was there now and he expected the need to grow. Mayor Schmitt thought everyone needed to be aware of connection issues with County Road 41. He also thought the transit hub in the County Road 18, County Road 21, County Road 16 and STH 169 had several issues. Who and how did this transit site serve? He did not have a real comfort level with the transit station being to far away from the 169 river crossing because of the service it would/would not provide for some communities. He also was not sure housing had to be associated with a transit hub. This transit plan needed to get moving. He also thought a consortium between Scott County, MVTA and Southwest Metro made some sense. Cncl. Joos addressed the possibility of a reverse commute because he thought this was needed. Mr. Leek agreed. Helkamp/Menden moved to adjourn the meeting to the regular meeting at 7:00 p.m. The meeting adjourned at 6:58 p.m. Motion carried 5-0. U~ J Pf Judith S. Cox City Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SEUU<OPEE,NITNNESOTA MAY 3, 2005 Mayor Schmitt called the meeting to order at 7: 15 p.m. with Council members Lehman, Menden, Joos and Helkamp present. Absent: None. Also Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V ox1and, Finance Director; Jim Thomson, City Attorney; Mark Themig, Parks, Recreation and Facilities Director; Dan Hughes, Police Chief and Kris Wilson, Assistant to the City Administrator. The pledge of allegiance was recited. The following item was added to the Agenda. Item 15.A.7. To set a Public Hearing for June 7, 2005 regarding a Business Subsidy Request from Open Systems. The following Agenda item was deleted at the request of the applicant. Item 15.A.1. Racino Resolution. The following item was deleted from the agenda 15.D.3. Accept Feasibility Study and Set Hearing Date for Fillmore St Extension. Helkamp/Joos moved to approve the agenda as modified. Motion carried 5-0. Mayor Schmitt stated he attended the Shakopee Showcase and most of the Council members were present at one time or another. There was good interaction with the residents at this Showcase. Mayor Schmitt also stated he attended the Minnesota Mayors conference meeting on April 22 and 23, 2005. The topic at this conference was transportation. Mayor Schmitt noted the participation of the workshop on Visioning was excellent on Apri128, 2005. Mayor Schmitt noted the upcoming public participation meetings for information regarding the proposed Community Center would be held Thursday May 5, 2005 at 7:00 p.m. at Sunpath Elementary School; Thursday May 12,2005 at Red Oak Elementary School; Saturday May 14,2005 at the Community Center; Monday May 16,2005 at Sweeney Elementary School; and May 18th, 2005 at Shakopee Police Department. The following item was added to the Consent Agenda. 15.EA. Authorize Filling Vacant Police Sergeant Position. Lehman/Joos moved to approve the Consent Agenda as modified. Motion carried 5-0 Mayor Schmitt asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Lehman/Joos moved to approve the meeting minutes for March 15,2005 (7 p.m. Session) and March 22, 2005. (Motion carried under the Consent Agenda). Official Proceedings of the May 3, 2005 Shakopee City Council Page -2- Lehman/Joos moved to approve the bills in the amount of$432,927.51 plus $78,788.90 for refunds, returns and pass through for a total of$511,716.41. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval]. LehmanlMenden moved to open the public hearing to consider changes in the transit fare structure. Motion carried 5-0. Mr. Leek, Community Development Director, reported on the proposed changes in the structure regarding transit fares. Mr. Leek stated prior to the City contracting with Scott County for transit services, the City had fares in place that were different from the fares the City currently has for circulator, dial-a-ride and express services. He noted the City did have discount fares for seniors and youth initially, but when the City contracted with Scott County, the City accepted Scott County's fare because it was lower than what the City had been charging and discounts were no longer available. In June of 2004 the need for ADA accessible transit was triggered when the circulator and express commuter connections were made available for the Burnsville Transit hub. Mr. Leek stated that Scott County has agreed to provide this ADA service, however the City is required as a transit provider to conform their fare structure to the regional transit fare structure except for cases where transit services is being provided that is not within the regional fare structure. Mr. Leek spoke to the ADA service and what the impact of this ADA service will be. Mr. Leek addressed what services were directly related to the services provided in Shakopee and the impact of the fare changes. Mr. Leek noted right now the fare to board a bus in Shakopee to make an express connection at the Burnsville transit station is $1.00 in the City of Shakopee and when they board the bus in Burnsville the person pays the regional fare of $2.50. These fares are now in place during the peak express service hours. The proposed rates for Shakopee would be $1.75 for seniors and youth and the general public would pay the $2.50 and then transfer off (pay nothing) to Minnesota Valley Transit when that bus is boarded. Mr. Leek noted this would result in a net decrease of$1.00 from what was now being paid for the general population. Children five and under accompanied by an adult would be free and seniors and youth would see a decrease of $1.75 per ride for peak express service. During the non-peak period of time the cost would be less. Currently the rate is $1.00 plus $1.75 and the proposal is $.50 for seniors and youth and the general public would pay the $1.75 and simply transfer. The net impact would be a decrease for seniors and youth of $2.25 per ride and $1.00 per ride for the general public. There was no cost associated with the transfer because that regional cost would have been paid at the Shakopee location. Mr. Leek noted currently Shakopee has a circulator service to provide regularly scheduled routes and stops throughout the Community with the current rate being 1.00. He was proposing a senior and youth rate of $.50 with the general public rate remaining at a $1.00 and children under five Official Proceedings of the May 3, 2005 Shakopee City Council Page -3- would pay $.50 when accompanied by an adult. Seniors and youth up to age twelve would see a $.50 decrease and there would be no change for the general public. Mr. Leek addressed the dial-a-ride service. Mr. Leek noted this was an alternative to the circulator service. This was a demand-demand service that went curb to curb. This was an expensive service to provide. Currently the fare was $1.00 for the general public and it was being proposed that fare be increased in $2.00 for the general public. Seniors and youth now pay $1.00 and that is being proposed to remain the same. The rate for children under five would also remain at $1.00. Mr. Leek noted not all the requests for dial-a-ride could be accommodated at certain times of the day, especially. He would like to see some of this ridership diverted to the circulator service. Mr. Leek addressed the ADA service. This ADA service required the person to make application to the Metropolitan Council for certification to be eligible for ADA service. ADA service was required to provide service from door-step to door-step. Mr. Leek noted the only fare increase was for the general public using the dial-a-ride service. The rationale for the increase for dial-a-ride was to get more people to use the circulator system. Mr. Leek noted the circulator system was probably the best system to use to get to employment or the work force center if a person was within the City of Shakopee. Mr. Leek noted some locations of timed stops (employment locations). Mayor Schmitt asked if anyone from the public had any comments or questions. There was no response. Joos/Menden moved to close the public hearing. Motion carried 5-0. Mr. Leek noted the express service fare would be affected if the fare increases were passed for Metro Transit. However, with that possible increase the express service fare would still be a decrease from the current fare. Mr. Leek noted the fare structure for the express service would be back before the Council if the Metro Transit fare was increased by the $.25 cents being asked for. He1kamp/Joos moved to approve the proposed transit fare changes effective June 1,2005. Motion carried 5-0. Cncl. Lehman noted he attended the Park and Recreation Advisory Board meeting (PRAB). He stated the Park CIP was discussed regarding how the updated park plan and trail plan would fit with this CIP and the overall planning for the future. He stated he attended the Shakopee Showcase and he also attended the Visioning Workshop. Official Proceedings of the May 3, 2005 Shakopee City Council Page -4- Cnc1. Menden noted a joint meeting had been scheduled with the School District thanks to Mr. McNeill. He stated he also attended a Vision Shakopee meeting. He stated Vision Shakopee adopted a new name of "Shakopee Downtown Partnership". Cnc1. Joos stated he attended the Shakopee Showcase and thanked everyone for their participation. He noted he, Cncl. Lehman and Mr. McNeill participated in an interview at the Shakopee Showcase. Cncl. Helkamp stated he attended a Board meeting with the Chamber of Commerce. Cncl. He1kamp noted the Chamber did update their sign coming into town from the east. Cnc1. He1kamp stated the business community wanted to know the tax impact of the referendum on their businesses. Menden/Joos moved to recess at 7:40 p.m. for the purpose of conducting the Economic Development Authority meeting. Motion carried 5-0. Mayor Schmitt re-convened the City Council meeting at 8:13 p.m. Mr. Vox1and, Finance Director, reported on the 2005 budget adjustments needed if the Market Va1ue/Homestead Credit Reduction became a reality. Mr. Vox1and noted one of the bills in the legislature would eliminate the market value credit aid for 103 cities in the metropolitan area. The City of Shakopee would loose $545,000 in aid. Mr. V ox1and noted the legislature has not completed their work and this has not been enacted into law yet but it seemed quite likely that this would happen. Mr. Vox1and stated staffmet and discussed possible budget adjustments for 2005. There was no deadline for this item the Council could wait and act after the legislature completed its work or not act at all and proceed with the way things are budgeted. Mr. V oxland noted the positions in the 2005 budget at one time were justified to be included in the 2005 budget. It was the hiring being asked for tonight that was the concern. Mr. V ox1and noted there were considerable savings to date to the 2005 budget because some of the positions requested for that had been vacated were not hired yet. This savings alone was $142,000. Mr. Voxland speculated that the City would collect more in engineering fees than was budgeted for in 2005. Mr. Voxland noted the Council might want to consider using some of the General Fund balance from 2004. It appeared today that there could be an increase in the General Fund balance of$1,600,000. Another source of income could be the increase in Enterprise Fund charges. Mr. Voxland noted this possible increase could amount to $32,000. Cncl. Joos stated his understanding was with the engineering increase expected and the savings amount realized by not filling vacant positions yet that were budgeted for in 2005 the City pretty much had the proposed loss of the Market Value Credit covered. Official Proceedings of the May 3, 2005 Shakopee City Council Page -5- Cnc1. Lehman would like to retain the underspend option until the City knew where they stood. Cnc1. He1kamp noted the City really did not know what the State was going to do; basically because of the delay in hiring and the increase of engineering fees the amount of money that needed to be cut from the budget is already cut. This was a great informational piece for him, but he did not think any action was needed until the City saw what the State decided to do. Mayor Schmitt noted that no action had occurred and the books were just being tidied up. He too did not think it was necessary to formalize any action at this point. Mr. McNeill stated that no action was needed, but action is needed on the staff openings that are on the agenda. This item was received and filed. (CC Document No. 383) LehmanlJoos offered Resolution No. 6232, A Resolution Appointing Individuals To Various Boards And Commissions, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Joos moved to approve the applications and grant an off sale liquor license, an off sale 3.2 percent malt liquor license and tobacco licenses to RBF LLC of Wisconsin dba Rainbow Foods, 1698 Vierling Drive East, conditioned upon meeting all requirements of the City Code. (Motion carried under the Consent Agenda). Lehman/Joos moved to approve the application and grant a tobacco license to Shakopee Kwik Mart, Inc., 234 West pI Avenue. (Motion carried under the Consent Agenda). Cncl. Lehman noted the Council needed to decide if taxes were going to be raised to make up the difference in the lost income from the State or were services going to be prioritized. The Council needed to have this discussion. Mayor Schmitt stated he did not think Enterprise Funds should be treated any different than expenses to fees accounts. He thought there should be consistency. Cncl. Helkamp also thought it would be appropriate to spend some time looking at the building fee charged to the Enterprise Funds. Cncl. Helkamp thought this could possibly be an amendment to the 2005 budget. There was consensus to re-Iook at how the Enterprise Funds were being charged. Cnc1. Lehman did not think there was a need to make an amendment to the 2005 budget with the Enterprise Funds. The budget was already fixed in his opinion. Cncl. Lehman rationalized why an amendment was not needed. Mr. McNeill, City Administrator, noted it was recommended to set a special meeting with the Townships and this normally was done during the budget process in August. Mr. McNeill stated the County Board would like to have ajoint meeting with the Council and that recommended meeting date was June 7, 2005 prior to the regular City Council meeting. Mr. McNeill Official Proceedings of the May 3, 2005 Shakopee City Council Page -6- recommended that the joint meeting with the School Board be May 26,2005 at 6:00 p.m. The School Board needed to talk about something relating to a bond sale (land acquisition). Mr. McNeill noted at some point before the budget discussions in August some time needed to be taken to talk about a special police radio (emergency communications). The Police Chiefwas recommending this police radio discussion be added to the May 26, 2005 meeting at 7:00 p.m. where the canvassing ofthe election results on the community Center would be addressed. Cncl. Lehman stated he preferred 7:00 p.m. to start the joint meeting with the School Board. There was consensus to start the School Board meeting at 7:00 p.m. Mr. McNeill noted he was still trying to set up a meeting with Shakopee Public Utilities (SPUC). Lehman/He1kamp moved to establish the joint meetings with the Scott County Board at 5 :00 p.m. on June 7, 2005, and the Shakopee School Board at 7:00 p.m. on May 26, 2005. Motion carried 5-0. Lehman/Helkamp offered Resolution No. 6236 A Resolution Calling For A Public Hearing On A Tax Increment Financing Plan For Tax Increment Financing District No. 13 And A Modified Redevelopment Plan For The Minnesota River Valley Housing And Redevelopment Project No. 1, and moved its adoption. Motion carried 5-0. Lehman/Joos moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for engineering services for the Dean Lake Outlet Control Structure fma1 design, Project No. 2004-4. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the appropriate City officials to execute an agreement between Tollefson Development, Inc. and the City of Shakopee; between the City of Shakopee and Scott County; and between the City of Shako pee and I.S.D. #720 for roadway improvements on 17th Avenue, from CSAH 15 to C.R. 79 and C.R. 77 and C.R. 79, from T.H. 169 to 2000 feet south of 17th A venue and moved to authorize the appropriate City officials to execute the agreement with Tollefson, subject to the County Board and School District Board approving their reimbursement agreements with the City. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize City officials to enter into an extension agreement with WSB & Associates, Inc. for surveying, contract administration and record drawing for 17th Avenue, C.R. 77 and C.R. 79 improvements. (Motion carried under the Consent Agenda). Lehman/Joos moved to approve the installation of streetlights along C.R. 77, C.R. 79 and 17th A venue. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize staff to use the re-purchase agreement on a Bobcat S-185 Turbo Skid Steer Loader from Lano Equipment, Inc. for the price of $3,988 with the cost to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda). Official Proceedings of the May 3, 2005 Shakopee City Council Page -7- LehmanlJoos offered Resolution No. 6231, A Resolution Approving A Wetland Replacement Plan For Countryside Addition, and moved its adoption. (Motion carried under the Consent Agenda). LehmanlJoos offered Resolution No. 6230, A Resolution Of The Shakopee City Council Authorizing Execution Of An Agreement For The Project Entitled Safe And Sober, and moved its adoption. (Motion carried under the Consent Agenda). LehmanlJoos offered Resolution No. 6234, A Resolution Approving The Rules and Regulations Of The Shakopee Fire Department, and moved its adoption noting the amendments to Resolution No. 6234 on the table. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the purchase for 12 Panasonic CF-29HWLGZBM laptop computers, 13 memory sticks, and 2 PMT docking stations from Portable Computer Systems at a total cost, including tax, of$48,995.33. (Motion carried under the Consent Agenda). LehmanlJoos offered Resolution No. 6225, A Resolution Of The City Of Shako pee, Minnesota Accepting A Donation Of Fire Treated Lumber From Siwek Lumber And Millwork, Inc., and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the Community Center Membership Programs regarding 1) automatic monthly debiting from checking and saving accounts, 2) regarding participation in insurance providers' health club reimbursement programs and 3) regarding corporate memberships for businesses in Shakopee as outlined in the May 3, 2005 memo from Mark Themig, Parks, Recreation and Facilities Director. (CC Document No. 384) (Motion carried under the Consent Agenda). Mr. Themig, Park, Recreation and Facilities Director, addressed the farming agreement with the Shutrop Family. Cncl. Lehman stated he took this off the Consent Agenda because the City was asking the Shutrops to pay the property taxes on City property and he felt the City's cost to maintain the property would be higher than the taxes. He thought the City should be paying their own taxes. Mr. Themig noted Gregg Vox1and, Finance Director, asked that the payment of taxes be handled in the farming agreement. Mr. Themig stated right now the issue with the Shutrops was the insurance and they are working to get that issue resolved. Mr. Themig noted the only reason the City was renting the property to the Shutrop was so there would be someone to keep their eyes on the property and to watch over the land until it was developed. Mr. Themig stated the intent was to help maintain the land for the City, for the Shutrops to pay the property taxes and so there would be insurance on the property. Lehman/Menden moved to authorize the City Attorney to finalize a farming agreement with Norman Shutrop and authorize appropriate City officials to enter into such agreement with the City paying the taxes due on the property. Motion carried 5-0. Official Proceedings of the May 3, 2005 Shakopee City Council Page -8- Lehman/loos moved to acknowledge the satisfactory completion of probation and authorize the retention of Christopher Christy as Police Officer effective May 17, 2005. (Motion carried under the Consent Agenda). Lehman/loos moved to accept John Flynn's resignation with regret and offered Resolution No. 6228, A Resolution Of Appreciation To John M. Flynn, and moved its adoption. (Motion carried under the Consent Agenda). Mr. McNeill noted the position of Police Records Technician had been budgeted for in the 2005 budget. He1kamp/Menden moved to request the Shakopee Police Civil Service Commission to begin the selection process for a full-time Police Records Technician. Motion carried 5-0. Lehman/Joos moved to authorize the appointment of probationary Police Sergeant Tom Crocker at Step 3 of the current police sergeant's labor contact, at a monthly rate of $5,097.32. (Motion carried under the Consent Agenda). Mr. McNeill noted the position for an Office Service Worker for the Public Works Department had been budgeted for in the 2005 budget and this position recognized the growth of the Public Works Department. Menden/Joos moved to authorize the hiring of Jessica Adamietz as Public Works Office Service Worker and to be hired at Grade 3, Step C ($17.46 per hour) of the 2005 Non-Union Pay Plan effective May 23, 2005 and subject to pre-employment physical and background check. Motion carried 5-0. Lehman/Joos moved to approve the hiring of Jarrett Heller, David Giddings, Blane Wittwicke, Matthew Schlenk, Scott Davis, Michael Korba, Darren Giese and Jeremy Gjovik as Shakopee Fire Fighters to a one-year probationary period contingent on successful completion of the pre- employment physical. (Motion carried under the Consent Agenda). Mr. Leek addressed the certification of foundation level, final grades and topsoil. He noted that this item had been tabled at the April 19, 2005 meeting after testimony was heard from Mark Sonstegard, Ryland Homes. Mr. Sonstegard had expressed concerns regarding the clarity of the proposed text amendment and the City enacting both of the proposed measures. Mr. Leek noted in Ordinance No. 730 what the proposed change is from the last meeting. Mr. Leek noted the City was still requiring a registered surveyor's certification on the final grading but the permit holder could provide written certification of the amount of topsoil. Mr. Leek noted with this written certification by the permit holder of the amount of topsoil, the permit holder is at least on record. Mr. Leek noted these requirements applied to new construction. Official Proceedings of the May 3, 2005 Shako pee City Council Page -9- Mark Sonstegard, Ryland Homes, approached the podium and stated the way Ordinance No. 730 was re-written was much clearer. He now understood what was needed and could conform to Ordinance No. 730. However, he would like the Council to consider there is additional cost involved with these changes. Mr. Sonstegard would like the Council to consider a couple of options. He would like the City to pick one certification. He felt only one certification was necessary. Mr. Sonstegard asked that multi housing sites be treated differently and they should only require one certification. He requested that Ordinance No. 730 only be required on single- family dwellings. Helkamp/Menden offered Ordinance No. 730, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending City Code Chapter 4, Construction Licensing, Permits And Regulation, and moved its adoption. Motion carried 5-0. Cncl. Helkamp noted he had been hearing complaints about undeveloped lots being overrun with weeds. Cncl. Menden noted he would like some information on lighting requirements from Mr. Leek and from Shakopee Public Utilities. Joos/Lehman moved to adjourn the meeting to Tuesday, May 17, 2005 at 6:00 p.m. The meeting adjourned at 8:54 p.m. Motion carried 5-0. ~ d ,elf a: s. Cox City Clerk Carole Hedlund Recording Secretary