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Home My WebLink About14.C. Acceptance of Donation from Shakopee Youth Baseball Association-Res. No. 6259 /r, c, , CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council CONSENT Mark McNeill, City Administrator From: Sherry Dvorak, Recreation Supervisor Meeting Date: June 7,2005 Subject: Acceptance of Donation from Shakopee Youth Baseball Association, Resolution No. 6259 INTRODUCTION City Council is asked to adopt Resolution No, 6259, a resolution of the City of Shakopee, Minnesota, accepting a Daktronics Scoreboard and a batting cage from the Shakopee Youth Baseball Association and direct appropriate city officials to develop and agreement that specifies responsibilities for the scoreboard and batting cage. BACKGROUND AND DISCUSSION The City has received a donation from the Shakopee Youth Baseball Association (SYBA) of a Daktronics Scoreboard and a batting cage to be installed at Riverview Park. (Attachment 1) The purchase of the scoreboard is possible through a generous monetary donation from the Shakopee Lions to the SYBA. The Shakopee Parks and Recreation Advisory Board reviewed this request at their May meeting, The Park Maintenance Division had concerns involving the long-term maintenance of the scoreboard and thE;! impact that it could have on their budget. With their concerns in mind, the Board recommended that the City accept the donation of the scoreboard and batting cage as proposed with the following consideration: 1. The City assumes the long-term maintenance of the scoreboard, with a condition that the City can choose to discontinue the scoreboard if the maintenance becomes an issue, The City of Shakopee appreciates the generosity of the Shakopee Youth Baseball Association, which helps support the City's parks and recreation services. The City's donation policy requires a 2/3 vote to accept cash donations over $1,000 and donations of real property. REQUESTED ACTION City Council is asked to: 1, Adopt Resolution No, 6259, a resolution of the City of Shakopee, Minnesota, accepting a Daktronics Scoreboard and batting cage from the Shakopee Youth Baseball Association, 2. Direct appropriate city officials to develop an agreement that outlines the responsibilities for the scoreboard and batting cage, RESOLUTION NO. 6259 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING A DONATION OF A DATKRONICS SCOREBOARD AND A BATTING CAGE FROM THE SHAKOPEE YOUTH BASEBALL ASSOCIATION WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No, 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, THE SHAKOPEE LIONS have generously donated the funds to the SHAKOPEE YOUTH BASEBALL ASSOCIATION to purchase a Daktronics Scoreboard; and WHEREAS, THE SHAKOPEE YOUTH BASEBALL ASSOCIATION has generously donated Datkronics Scoreboard and batting cage; and WHEREAS, such a donation will help improve park facilities and enhance the overall quality of like in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation of a Datkronics Scoreboard and batting cage is gratefully accepted; and FURTHER, the Datkronics Scoreboard and batting cage shall be placed in Riverview Park, which is consistent with the wishes of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this yth Day of June, 2005, John J. Schmitt Mayor of the City of Shakopee ATTEST: City Clerk Attachment 1 CITY OF SHAKOPEE MEMORANDUM To: Shakopee Parks and Recreation Advisory Board From: Sherry Dvorak, Recreation Supervisor Meeting Date: May 24, 2005 Subject: Shakopee Youth Baseball Association Request for Approval of Installing Scoreboard and Batting Cage in Riverview Park INTRODUCTION The Parks and Recreation Advisory Board is asked to consider a request from Shakopee Youth Baseball Association (SYBA) for the installation of an electronic scoreboard and batting cage at Riverview Park. BACKGROUND Over the past several years, SYBA has taken an active approach in making improvements to the fields for their programs. Both the City and the Shakopee School District have benefited from their efforts. Earlier this spring, SYBA members met with city staff regarding the possibility of installing an electronic scoreboard at Riverview Park. SYBA needed to acquire funds for the purchase of the scoreboard. They also intended to install scoreboards at Jackson Field and the Sr. High School Baseball Field. To date, SYBA has raised the needed funds from local businesses and service organizations for this project, and they are looking to move forward with the installation of the scoreboards. In addition to the scoreboard, SYBA is proposing to install a new batting cage at Riverview Park. The scoreboard would be located on the outfield fence of leftfield and the batting cage would be along the leftfield line. (See Attachment 1) SYBA is proposing to provide the scoreboard for Riverview Park as a "pass through" donation to the city. We have received similar donations in the past (such as Schleper Stadium Scoreboard), but these donations have lacked appropriate agreements that outline long-term responsibilities. It is our goal to have a clear agreement that specifies who has responsibility for what. The following tables show the proposed responsibilities: Scoreboard Pro' ect Ownership Shakopee Lions are making the donation to the SYBA in care of the Ci . The Ci would own the scoreboard. Long-Term Once the project is complete, the City would be responsible for long- Maintenance term maintenance. Staff is meeting with the Park Maintenance Division for input as to how it would affect their budget. Installation of Not confirmed at this time. SYBA has verbal agreement with Scoreboard Greystone Construction for the installation of the scoreboard at the Sr. High School. SYBA will be in contact with Greystone to see if they would volunteer, or if not, could be hired to install the scoreboard at Riverview also. SYBA also requested that we ask the Park Maintenance Division for their input as to their participation. Installation of SYBA has agreed to pay the costs for the electrical service hookup to Electrical Service the site charged by SPUC, estimated at $1,500. SPUC would install to the Site service. Electric SYBA would be responsible for making the connection to the service. Connection Ongoing Electrical The City would be responsible for the monthly electric charges. The Service Charges scoreboard will be in use May, June and July. The minimal electric charge is $7.50/mo. Design of The attachment represents the scoreboard that will be placed at the Scoreboard Sr. High location. The Shakopee Lions have donated the funds (See Attachment necessary for the scoreboard at Riverview Park so their name would 2) appear on the scoreboard. There is an option to install the City logo and recognize Riverview Park at the top, instead of the Shakopee Sabers. SYBA would like the installation to be complete by July 8th. They are hosting a youth state baseball tournament July 8- 10. SYBA would provide site preparation. The City would provide the ag-Iime for the 75' x 15' rectangle site. The batting cage would be located along the left field fence. Installation of Batting Cage SYBA would provide the volunteers needed to erect the battin ca e. Maintenance As written in the sport association agreement with SYBA, would be responsible for the maintenance and u kee of the battin ca e. REOUESTED ACTION Staff is requesting the Shakopee Parks and Recreation Advisory Board discuss this proposal and make a recommendation. Since the proposal involves a donation of propertyr the donation would need to be accepted formally by City Council at a future meeting. '-Q:)~ \~ \SCL< f\~~<L~ . 14'-0" "I 2'-0" 9'-0" I 5'-0" ~ 2'-0" . BA-618-11 Red LEDs Baseball Scoreboard . Non-backlit (Top) Identification panel . Non-backlit (Bottom) Identification pan e I ~lmIi'~ O. l' O. '...0' TIiE DETAILS AND EXPRESSIONS SHOWN ARE Sh k . MN D CONCEPTUAL IN NATURE, CONADENTIAL AND PROPRIETARY. ANAL DESIGN AND APPEARANCE MAY DIFFER Shakopee High School FROM ARTWORK SHOWN. DO NOT REPRODUCE BY Mff MEANS WITHOlTr TIiE EXPRESSED WRTlTEN CONSENT OF DAKTRONICS,INC. 05-20-05 - Copyright ~ 2005 Dolctronics, Inc. CR-02310 (revised 5-31-05) DAKTRONICS SHAKOPEE PARKS & RECREATION, NATURAL RESOURCES, AND FACILITIES June 7, 2005 Mr. Bob Suel Shakopee Youth Baseball Association 120 S. Shannon Drive Shakopee, Minnesota 55379 Dear Mr. Suel, On behalf of the Shakopee City Council and the residents of Shakopee, I would like to thank you for the donation of the Daktronics Scoreboard, This donation will be an outstanding addition to Riverview Park, Sincerely, MJ John J, Schmitt Mark Themig Mayor Parks, Recreation and Facilities Director ~ Sherry Dvorak Recreation Supervisor COMMUNITY PRIDE SINCE 1857 1255 Fuller Street. Shakopee, Minnesota' 55379-1351 . 952-233-9500' FAX 952-233-3831 wwwci,shakopee,mn,us . parks@ci,shakopee,mn,us