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Home My WebLink About15.C.3. Acceptance of Play Structure Donation from Cedar Fair L.P., dba Valleyfair Family-Res. No. 6029 IS; C. 3 · CITY OF SHAKO PEE CONSENT MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Meeting Date: March 16, 2004 Subject: Acceptance of Play Structure Donation from Cedar Fair L.P., dba Valleyfair Family Amusement Park INTRODUCTION City Council is asked to consider accepting a donation of two play structures from Valleyfair Family Amusement Park. BACKGROUND AND DISCUSSION Dave Vosjepka, Operations Manager from Vallefair and former Parks and Recreation Advisory Board member, contacted me on March 3 to see if the City would be interested in accepting a donation of two play structures that Valleyfair needs to remove in order to install a new ride. Condition of Equipment Bill Egan, Park Maintenance Lead, and I inspected the structures on March 4. One structure manufactured by Miracle Equipment was installed in 2000 and is in excellent condition. The other structure manufactured by Iron Mountain Forge was installed in 1993/1994 and is in fairly good condition. This structure has faded plastic components, but the remaining surfaces appear to be in good condition. (See Attachment A.) Safety and accessibility standards for play structures have changed significantly since the ADA was implemented in the early 1990's. Therefore, I contacted each manufacturer to determine what modifications would need to be made to ensure they meet current standards. The Miracle structure meets all current standards and needs no modifications. The Iron Mountain Forge structure would require some safety modifications to bring it up-to-date. These modifications would cost approximately $2,000. Additionally, the plastic components could be replaced for an additional -$10,000, which would bring the equipment close to its original condition. Additional costs would include site preparation, curbing, and wood fiber fill for the reinstallation site. However these costs would likely vary depending on the where the equipment is reinstalled. City Commitment If the City were to take these structures as a donation, City staff would need to disassemble the units, transport them from Valleyfair, and install them at their new site. Valleyfair plans to begin construction of new rides by the end of the month, sowe would need to act quickly. I spoke with both Mr. Egan and Mike Hullander, Public Works Supervisor. It appears that this is a good time for them to do the disassembly, as we are hopefully between snowfall and spring field preparations. Depending on where they are relocated, the equipment may need to be stored until site preparations can be made. Both manufacturers indicated that they would assist the City with installation of the structures. Possible Relocation Sites I have also discussed possible locations for installation of the play equipment with Mr. Egan and Mr. Hullander. We looked at our entire park system and narrowed down potential sites using the following criteria: . The Valleyfair equipment has bright colors and would contrast with many of our existing play structures. Therefore, we focused on undeveloped or under-developed existing park areas that don't have play equipment. . There are three parks south of Hwy 169 that will likely be designed later this year, and additional park area in South bridge. Since these will be new parks to our system, it may not be the best approach to install "used" equipment in these parks. . The play structures are sized so they would be a better fit for a smaller park or open space area. Usin these criteria, we have identified five otential sites: Location Considerations P. & V Addition Park Currently a .46 acre site that would provide play equipment CR 79 and Mound for residents west of CR 79. 10t Ave and Main Street Currently a .26 acre site, but close to Pearson Elementary, which has a la structure. Tahpah Park Existing play equipment is in need of upgrading, but planned to be done as part of future Tahpah project. Possible site for the older Valleyfair equipment for the interim, but may not want to invest the labor unless it would be in lace for at least two ears. Undeveloped park area. This park would likely be develo ed when develo ment occurs to the south. Ideal location for newer Valleyfair play structure using existing play area site. ECFE staff has contacted the City each year about the City participating in funding a play structure that would serve both school participants and city residents. Equipment could be moved directly from Valleyfair and installed at this site. School District would need to agree to accept equipment as a donation from the Cit . Additional analysis will be needed to determine the best locations. Play Equipment Value The Miracle equipment has a value of approximately $20,000. I was not able to confirm the value of the Iron Mountain Forge equipment, but would estimate that it was slightly more when purchased new. Other Considerations Valleyfair has expressed a concern about their potential exposure if they donate the equipment to the City and an injury occurs in the future. I spoke with the City Attorney, Mr. Thompson, and we have incorporated a hold harmless condition into the resolution that will transfer all liability to the City and require the City to defend, indemnify, and hold Valleyfair harmless. However, if Valleyfair desires a written agreement or document, the resolution also authorizes staff to work with Mr. Thompson to develop and execute such agreement. RECOMMENDATION I believe that there is value in both structures, and the City should accept them as a donation. If accepted, staff would work to finalize the relocation site. However, if you have a desired location (either from the list above or another site), it would be helpful to know that in advance. Due to the short timeframe to accept and remove these structures, the Parks and Recreation Advisory Board will not have an opportunity to review this item prior to Council action. Also, since this is a donation of property, a 2/3 vote is required for approval. REQUESTED ACTION If Council concurs, move to accept Resolution No. 6029, A Resolution Accepting a Donation of Two Play Structures from Cedar Fair L.P., dba Valleyfair Family Amusement Park. Ma~~~ Facilities and Recreation Director -~...-_._---~._.- RESOLUTION No. 6029 A RESOLUTION ACCEPTING A DONATION OF Two PLAY STRUCTURES FROM CEDAR FAIR L.P., DBA VALLEYFAIR FAMILY AMUSEMENT PARK WHEREAS, Cedar Fair L.P., dba Valleyfair Family Amusement Park desires to donate a Miracle Play Structure and an Iron Mountain Forge play structure to the City of Shakopee; and, WHEREAS, the City of Shakopee acknowledges and appreciates the cooperation of Valleyfair Family Amusement Park in donating these structures to the City to serve City residents; and, WHEREAS, the City acknowledges and appreciates the role of Public Works staff to disassemble, transport, and reinstall these play structures. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA THAT: 1. The City of Shakopee gratefully accepts the donation of a Miracle Play Structure and an Iron Mountain Forge play structure from Cedar Fair L.P., dba Valleyfair Family Amusement Park; and, 2. In accepting the play equipment, the City releases Cedar Fair L.P., dba Valleyfair Family Amusement Park from any and all claims that might arise out of the City's use of the equipment. The City further agrees to defend, indemnify, and hold Cedar Fair L.P., dba Valley Fair Family Amusement Park harmless from any such claims; and, 3. City Council authorizes appropriate City officials to execute an agreement with Cedar Fair L.P., dba Valley Fair Family Amusement Park, if so desired by Valley Fair Family Amusement Park. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2004. Mayor of the City of Shakopee ATTEST: City Clerk .. . I Attachment A I V ALLEY FAIR PLAY STRUCTURE - MIRACLE i.. . ~:.r I I I I I I I I I I I t!:.-. --.. -. :.-. I , ..-:.. ::;::=-..:...-.._~~... .~ ,~ ......'i<;;. ~::J I >.-,- ," .~:y....~~.'..>~. .f."" ii.J... ,'- _~~.~' ," '.. "',::'i~ I I VALLEY FAIR PLAY STRUCTURE -IRON MOUNTAIN FORGE I I I I I 1 I I I I 1 I I I I I I I I I I I I I I I I I I I L ___ ______________~_~___~___c__.._"~_________ ______ _..______,____________,,_~____ -------,---,----------.----- Valleyfair Play Equipment Unit #1 Donation III Installed in 2000 III Ages 2-5 III Meets all current standards March 16 I 2004 Ilil Very good condition III $20,000 value Unit #2 Possible Relocation Sites III Installed in 11II P. & V Addition Park (CR 79 and 1993/1994 Mound) III Ages 3+ lIII Needs some 1l\l10th Ave and Main Street modification to Il\l Tahpah Park meet standards 11II Killarney Hills Park (Tyrone Drive) III Good condition III $25,000-$30,000 Il\l Central Family Center value (Best sites have yet to be determined) Other Considerations Requested Action IIll Future liability for Valleyfair - Resolution contains a hold harmless clause - Resolution also authorizes staff to execute an agreement with Valleyfair, if needed Il\l Removal of the equipment would need to begin immediately - Public Works has indicated that this would fit into their work schedule. 1