HomeMy WebLinkAbout4.F.4. Updated Costs for City Hall and Community Center Remodeling Projects Consent Business 4. F. 4.
SHAKOPI~
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
DATE: 06/18/2013
SUBJECT: Updated Costs for City Hall and Community Center Remodeling Projects (F)
Action Sought
The Council is asked to authorize the expenditure of additional funds from the Government Buildings Internal
Service Fund for the recently completed remodeling projects at City Hall and the Community Center.
Background
On March 19, 2013, the Council approved plans for remodeling office space within City Hall and the Community
Center, in large part to accommodate additional employees in the Administration and Parks, Recreation and Natural
Resources departments. The total cost of the two projects combined was to be $47,000.
Unfortunately, several unanticipated costs were incurred in completing the projects. The primary contractor
delivered his scope of work within the quoted price. However, the budget Council approved was based on a staff
estimate for the electrical work and that estimate proved to be too low. Secondly, our three- person facilities
maintenance department lost one person to a medical leave shortly after the project began, forcing us to contract out
for items such as patching the carpeting and the ceiling tile grid, which we originally planned to do with in -house
personnel. Lastly, once the project at the Community Center was underway the need for HVAC and sprinkler head
work was discovered, which presented an additional unplanned expense.
An itemized list of the final project costs is attached.
Budget Impact
The total cost to complete the two projects came in at $62,500. With Council's approval, the Government Buildings
Internal Service Fund can accommodate this with no adverse impact to other planned projects.
Relationship to Vision
This is a housekeeping item. (F)
Requested Action
The Council is asked to authorize the expenditure of $62,500 from the Government Buildings Internal Service
Fund for the recently completed office remodeling at City Hall and the Community Center.
Attachments: Final Project Costs
City Hall Actual Anticipated
General Construction $16,428.76 $16,764.00
Electrical $7,200.00 $7,200.00
Carpet Patching $2,635.29
Ceiling Tiles $504.62
Paint $261.74
Low Voltage Wiring $1,169.20
$28,199.61 $23,964.00
Community Center Actual Anticipated
General Construction $17,773.13 $17,913.00
Electrical $8,500.00 $5,000.00
Carpet Patching $1,489.00
Ceiling Tiles $313.09
Paint $130.87
Low Voltage Wiring $681.70
Sprinkler System $831.17
HVAC $4,550.00
$34,268.96 $22,913.00
TOTAL $62,468.57 $46,877.00