HomeMy WebLinkAbout6.B. GIS Power Point Presentation
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City of Shakopee GISjCMMS Progress Report
January 23, 2007 .
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GIS / CMMS
Introduction
. Why implement a Geographic Information System (GIS) /
Computerized Maintenance Management System (CMMS)
. Successfully planning a GIS / CMMS
. Progress towards implementation
. Future plans
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GIS / CMMS
Public Works Asset Management Today
· ,Today' s management process is shifting from that of a dire need
maintenance alliJroach to one of a proactive system of maintenance
and renewal.
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GIS / CMMS
Why is the process changing?
. Resource management
. Better informed and active public
. Deterioration of infrastructure
. New government reporting requirements
. Emerging and affordable technology
. Growth
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What are the benefits of a successful system?
. Provides data to predict asset performance
. Tracks estimated and actual costs
. Helps manage maintenance activities
. Generates reports on completed activities and costs incurred
. Reduces liability and exposure
. Maximizes existing budget dollars and helps plan future budgets
. Improves community safety
. Extends life of infrastructure
. Re~~c~s the labor and time required to plan and carry out maintenance ..
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GIS / CMMS
What can an CMMS/GIS tell me?
. What utility structures did we inspect/perform maintenance on this
year?
. What is the cost to maintain Tahpah Park?
. What is the cost of maintaining a ball field?
. What streets are due for maintenance this year?
. How many new signs will we replace this year?
. What utilities are located in a piece of ROW?
. How can we plan our plow routes better?
. Where is the applicable televising data?
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GIS / CMMS
Case Studies Slide
. Rosemount, MN - Streamlined the process of taking, tracking, and
documenting public requests
. S1. Paul, MN - GIS-based right-of-way permit system sets fees for obstructing
ROW in S1. Paul
. Rosemount, MN - Better coordination and scheduling of work activities
. Golden Valley, MN - Access maintenance records/as-built information in the
field
. Minnetrista, MN - Track sanitary sewer maintenance records
. S1. Michael, MN - Track storm sewer and sanitary sewer inspections
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GIS / CMMS
Components of a Successful System
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Planning a GIS / CMMS
. Identify system objectives / user needs
. Identify existing data resources
. Identify data requirements
. Develop system architecture
. Develop a Budget and Timeline
. Begin Implementation Process
. Evaluate System
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Planning a GIS / CMMS
Identify System Objectives/User Needs
. GIS management
. Work management
. Inventory management
. Internal and external requirements
. Mapping Requirements
· Reporting Requirements
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Planning a GIS / CMMS
Identify Required Data
. Asset identification
. Location information
. Origin/reconstruction date
. Maintenance activities/history
. Supporting data (images, video, GIS, design documents)
Identify Data Sources
. Existing databases
. GPS data
. MnDOT
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System Architecture
Software
. A good system will provide the appropriate fields, data segregation and
filtering and sorting capabilities to help organize and provide quick
access to specific pieces of information.
. Find software that will meet your immediate needs as well as allow you
to expand the system as your needs expand.
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System Architecture
Hardware
. Desktop PC
. Pen-based and laptop/notebook computers
. GPS receivers
. Digital camera
. Data collectors/hand-held devices (Trimble/Compaq iP AQ)
. Be aware of trends
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Planning a GIS / CMMS
Establish a Timeline
. Be realistic in setting system goals, start with a manageable system and plan for
future enhancements.
. Limit the amount of time for initial data entry and/or conversion so as to not
delay the overall proj ect.
. Compartmentalize modules so work can be completed on many simultaneously
. Allow for time adjustments to accommodate changes.
Establish a Budget
. Be realistic about the cost of hardware, software and supporting
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serVIces
. Data collection and maintenance is the greatest expense
. Allow for adjustments to accommodate change
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Implementation
Implement System Tools and Procedures
. Familiarize your team with the hardware and software tools, including
necessary training.
. Set up empty database with fields, forms, lists and naming convention.
. Practice data collection, transfer and conversion techniques.
. Establish database security parameters
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Performing the Initial Inventory
Pilot Projects
. Collecting sign inventory using GPS
. Developing module for park maintenance staff to enter time/materials into
Cartegraph
. Developing a mobile application to inventory/inspect storm/sanitary sewer
outfalls
. Developing a module to integrate playground inspections with the CMMS
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U sing the System - .
System Management
. Data maintenance and update
. Additional information
. Forgotten assets
. New assets
. Retired assets
. Asset inspection
. Back up database
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Evaluation
. Is the system being used effectively?
. Does it continue to meet the established goals?
. Is it providing the necessary information?
. Have goals changed since the system was implemented?
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, Is there new technology available that would simplify or improve the
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process?
. Are there any bottlenecks in the process?
. Have all employees been sufficiently trained on the system?
. What is our Return on Investment (ROI)?
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