HomeMy WebLinkAbout4.F.7. Purchase of Laserfiche Licenses Willa II Consent Business 4. F. 7.
Sl AKOP'EE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Raoul Boudreau, IT Coordinator
DATE: 06/04/2013
SUBJECT: Purchase of Laserfiche Licenses (F)
Action Sought
The Council is asked to authorize the purchase of 16 additional full -user licenses for the City's Laserfiche
software, at a cost of $16,002.83
Background
The City currently utilizes Laserfiche software to house permanent records and to efficiently route documents
though various departments. Additional licenses are needed to give more city staff the ability to leverage all of the
software's features. Currently these users have read -only access.
Budget Impact
The additional licenses will cost $16,002.83. This is a budgeted item for the IT Fund for 2013, brought before
Council only because the cost exceeds $15,000.
Requested Action
The Council is asked to authorize appropriate city staff to purchase 16 additional Laserfiche full -user licenses from
Crabtree Companies for an amount not to exceed $16,002.83 from the IT Fund.
Attachments: Laserfiche Quote
CRABTREE SALES QUOTE
COMPANIES INC
Sales Quote No: 1244
2020 Silver Bell Road
Date: 5/17/13
Suite 20 Eagan, MN 55122 Account No: CIT600
P: 651-688-2727 F: 651-688-2041
Bill To: City of Shakopee City Hall Ship To: City of Shakopee City Hall
129 S. Holmes Street 129 S. Holmes Street
Shakopee, MN 55379 Shakopee, MN 55379
Sales Person P.O. Number Ship Method Payment Terms Quote Expires On
Curt Thompson Net 30 Days 11/13/13
Notes
This is a quote to add more software to your current Laserfiche software system. Upon approval of this order we will pro rate the LSAP's listed below to
renew at the same time asyour core package.
Item No Description Quantity UM Price Disc Amount
LF -MNFO5 LF Named Full User w/ Snapshot & Email 27.00 EA $500.00 0.00 $13,500.00
LF -MATX LF Advance Audit Trail 27.00 EA $100.00 0.00 $2,700.00
LF -MWAX Laserfiche Web Access 27.00 EA $100.00 0.00 $2,700.00
LF- MNFO5B LF Named Full User LSAP, billed annually 27.00 EA $100.00 0.00 $2,700.00
LF -MATXB LF Advanced Audit Trail LSAP, billed annually 27.00 EA $20.00 0.00 $540.00
LF -MWAXB Laserfiche Web Access LSAP, Billed Annually 27.00 EA $20.00 0.00 $540.00
LF- LAB - INITIAL Initial installation of Laserfiche (taxable) 1.00 EA $175.00 0.00 $175.00
LF- ProSery Professional Services for Laserfiche support, billed annually 9.00 EA $175.00 0.00 $1,575.00
We know that you have a lot of choices for your imaging and software solutions. We truly appreciate the Subtotal $24,430.00
opportunity to be of service to your organization.
Discount $0.00
Freight $0.00
Sales Tax $1,363.38
Sales Order Total $25,793.38
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