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HomeMy WebLinkAbout4.C.1. Declaring Adequacy of Petition, Ordering an Improvement and the Preparation of Plans and Specifications for the Opus Northwest Improvements for Valley Park Business Center Project No 2013-6-Res. No. 7304 Consent Business 4. C. 1. SHAKOIi.E, TO: Mayor and City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director DATE: 05/21/2013 SUBJECT: Declaring Adequacy of Petition, Ordering an Improvement and the Preparation of Plans and Specifications for the Opus Northwest Improvements for Valley Park Business Center, Project No. 2013 -6, Res. No. 7304 (D) Action Sought Opus Northwest L.L.C. will be submitting a petition for the construction of sanitary sewer, watermain, storm sewer and streets within the plat of Valley Park Business Center for Council acceptance and to order the Preparation of Plans and Specifications. Petition is anticipated to be on the table for Tuesday's meeting. Background Opus Northwest L.L.C. will be submitting a petition for the construction of sanitary sewer, watermain, storm sewer and streets within the plat of Valley Park Business Center. Attached is Resolution No. 7304, declaring adequacy of petition and ordering an improvement. With 100% of the property owners petitioning the improvement, no public hearing is necessary, thus the project can be ordered and design of the improvements can commence. Also attached is an extension agreement from WSB & Associates, Inc. to provide engineering services. Part of the petition requirements is for the developer to provide a security for the cost of preparing the plans in case the project does not move forward. In discussions with the City Attorney, if these improvements are to be included as a 429 Special Assessment City project, the petitioning for the project is recommended and required as part of the platting process. Opus Northwest L.L.C. is requesting to proceed with the project of the major roads and utilities to serve the site. Part of the financial discussions with this project is for the City to install these improvements and assess the cost over a ten -year period. Also this development is required to execute a developer's agreement which requires the developer to have a security for 75% of the assessments. The estimated cost of the improvements listed is $3,200,000.00 with 10% contingency and 20% indirect costs. This amount is the assessment that the developer cannot appeal. The actual assessment will be based on actual costs. If Council agrees to accept the petition, then the appropriate actions would be to approve a resolution declaring the adequacy of the petition and order the preparation of plans. Recommendation Move to approve Resolution No. 7304, declaring adequacy of petition, ordering an improvement and preparation of plans and specifications for improvements within the plat of Valley Park Business Center, as described in the petition and authorize the appropriate City Officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services. Budget Impact This project will be assessed to the benefiting properties associated with the Valley Park Business Center minus any contributions from the State. Relationship to Vision This supports Goal D: "Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees. Requested Action 1. Offer Resolution No. 7304, A Resolution Declaring the Adequacy of Petition, Ordering an Improvement and Preparation of Plans and Specifications for Improvements within the Plat of Valley Park Business Center, Project No. 2013 -6 and move its adoption. 2. Authorize the appropriate City Officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services. Attachments: RES. NO. 7304 PROPOSAL Valley Park Business Center Plat RESOLUTION NO. 7304 A Resolution Declaring Adequacy of Petition And Ordering An Improvement And The Preparation Of Plans And Specifications For Improvements Within The Plat of Valley Park Business Center Project No. 2013 -6 WHEREAS, a certain petition requesting construction of street and public utility improvements within the plat of Valley Park Business Center, has been filed with the Council on May 21, 2013; and WHEREAS, this petition is hereby declared to be signed by 100 percent of the property owners affected thereby, no public hearing or notices are required, as per Minnesota Statutes Section 429.031. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Innovation Boulevard from Valley Park Drive to Valley Park Drive and Innovation Drive from Innovation Boulevard to Innovation Boulevard including intersection traffic study, street construction, turn lanes, sanitary sewer, watermain, storm sewer, box culvert crossings, signing and stiping, street lighting and other appurtenant work. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2013 -6 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2013. Mayor of the City of Shakopee A rrrri c-r• WSB & Associates, engineering planning • environmental • construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763 -541 -1700 May 16, 2013 Mr. Bruce Loney, PE Public Works Director /City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379 -1376 Re: Extension Agreement for Professional Services Estimate of Cost to Provide Engineering Services OPUS — Valley Park Business Center Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I -C -2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above - referenced project. We are proposing to complete the work as detailed in the attached Scope of Design Services, Exhibit A and Scope of Construction Administration/Survey Services, Exhibit B. WSB & Associates, Inc. (WSB) understands the significance of the project, to not only the City of Shakopee, but also its fellow stakeholders. WSB has identified Donald Sterna to be the project manager, and he will assign a project specific design team whose sole purpose is to deliver this project within the timeline specified. The attached work plan describes the approach and tasks proposed to be completed by WSB for street and utility design for the Opus — Valley Park Business Center. The work plan includes engineering design services for intersection traffic study, roadway, storm sewer, sanitary sewer, and water main, signing and striping, traffic control, box culvert crossings, removals, erosion control, street lighting and conduit crossing plans, along with project coordination. The work scope also includes construction surveying. WSB understands that a majority of the design survey work has been completed; however, we anticipate some additional preliminary topographic survey work will be required. WSB understands the preliminary topographic survey work and plat will be provided to WSB by the City in an electronic AutoCAD format in detail as shown on the latest version of the preliminary Valley Park Business Center plans prepared by OPUS. Based on our review of the site and preliminary plans, additional survey will be likely to spot check the previously completed topographic survey work and pick up any missing information. We have included costs for this work in our proposal. WSB will also perform an evaluation of the previously installed storm sewer and other utilities to determine their condition and capacities. Any replacement or repairs of the facilities will be reviewed with the City and incorporated in the final plans. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com Pit &UTCA PROPOSAL31SY spee1OPUS Vol, Park loathe. C.,d &OPUS Vag Park Sulam C.n1.rAa Mr. Bruce Loney, PE City of Shakopee May 16, 2013 Page 2 of 3 We understand that no feasibility report will be required for this project and no cost estimate was provided for this work in our proposal. We understand the preliminary plans will be provided to WSB by the City in an electronic AutoCAD format in detail as shown on the latest version of the preliminary Valley Park Business Center plans prepared by OPUS. We are proposing to complete the final design portion of this work, including an intersection traffic study, as described in the attached Scope of Design Services, Exhibit A, on a cost - reimbursable basis in accordance with our current fee schedule. Engineering services for the design are estimated $127,500 to $130,000. It is proposed that all work under the final design portion of the contract would be considered complete after the preconstruction conference. We will review our progress monthly and will not exceed these amounts without your prior approval. We propose the construction and survey phase of this project, as described in the attached Scope of Construction Administration / Survey Services, Exhibit B, on a cost - reimbursable basis in accordance with our current fee schedule. Construction surveying services for the construction phase of the contract are estimated at $47,500 to $49,500. It is proposed that all work under the construction portion of the contract be considered complete after the project is complete. We propose the record drawings phase of this project, as described in the attached Scope of Construction Administration / Survey Services, Exhibit B, on a cost - reimbursable basis in accordance with our current fee schedule. Record drawing services for this phase of the contract are estimated at $6,750 to $7,500. It is proposed that all work under the record drawing portion of the contract be considered complete after the record drawings have been completed and accepted by the City. Listed below is a summary of the Engineering Services Fees: k s..; r . .i, 4, t; h !J �� •i ... 5 , f _ , .. ? e +�+ FINAL DESIGN SERVICES $125,750 $130,000 INTERSECTION TRAFFIC STUDY $8,500 $9,250 CONSTRUCTION SERVICES / SURVEYING $47,500 $49,500 RECORD DRAWINGS $6,750 $7,500 EXPENSES $2,100 $2,100 TOTAL $190,600 $198,350 Please see the attached Work Plan and Estimate of Cost for a detail breakdown of the estimated hours for this project. We are available to begin work as soon as authorized by the City, and we anticipate we will complete the project according to the following schedule, assuming that we receive the notice to proceed on May 21, 2013. We propose to complete the project according to the following tentative schedule: Council Approves Extension Agreement and Authorizes Design May 21, 2013 Commence Final Design Work May 22, 2013 Submit Plans to City and SPUC for review June 7, 2013 Approve Plans and Authorize Bids June 18, 2013 P:\LETfER PROPOSALS \ Shakopee \OPUS Valley Park Business Center\OPUS - Valley Park Business Center.doc Mr. Bruce Loney, PE City of Shakopee May 16, 2013 Page 3 of 3 Open Bids July 25, 2013 Award Contract August 6, 2013 Begin Construction August 12, 2013 South Road Open to Traffic/Paved September 20, 2013 Pave Bituminous Base Course, Water Main and Sanitary Sewer in Service November 1, 2013 Substantially Complete Construction November 15, 2013 Final Wearing Course / Complete Construction June 2014 This letter represents our entire understanding of the project scope. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. We will start immediately upon receipt of the signed agreement. If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact me at 763 - 287 -7189. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSB & Associates, Inc. Donald W. Sterna, PE Vice President Enclosure City Administrator Mayor Date P:\LETFER PROPOSALS\Shakopee \OPUS Valley Park Business Center\OPUS . Valley Park Business Center doe Exhibit A Scope of Design Services OPUS - Valley Park Business Center City of Shakopee WORK PLAN 1. Project Management This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, meetings, and correspondence with the City of Shakopee, Scott County, SPUC, and if necessary, the Watershed District on a periodic basis. The project manager will provide technical direction on all aspects of the project review, all work products, and prepare monthly progress reports. It is anticipated that some coordination with the adjacent railroad will be required for this project. The project manager will serve a primary role in the many design considerations. Donald Sterna, PE, is proposed to manage the project for WSB & Associates, Inc. (WSB). 2. Data Collection Available data will be collected from the City of Shakopee, Scott County, SPUC, OPUS, private utility companies, and adjacent developers, as necessary, to prepare the construction documents. WSB understands the preliminary topographic survey work and plat will be provided to WSB by the City in an electronic AutoCAD format in detail as shown on the latest version of the preliminary Valley Park Business Center plans prepared by OPUS. 3. Soils Report It is WSB's understanding that no additional soil borings will be required and that Shakopee's typical commercial street section will be used. Any additional soil boring information required for design will be the responsibility of the developer or the City. 4. Design Survey Through City Staff, WSB will collect topographic information from the adjacent developments that will be utilized in the final design. WSB understands the preliminary topographic survey work and plat will be provided to WSB by the City in an electronic AutoCAD format in detail as shown on the latest version of the preliminary Valley Park Business Center plans prepared by OPUS. WSB anticipates some additional detail design survey may be needed to confirm critical design information. This may include: • Additional topo that may be necessary • Survey of existing right -of -way monuments and verification of control • Topo shots on existing private utilities marked by Gopher One Utility Locates • Verification and condition status of installed utilities and storm sewer • Additional survey and research needed for easements and right -of -way 5. Utility Coordination WSB will order a Gopher State One design locate, and from that, identify all utilities in the area. We will make contact with those utilities to obtain facility mapping along with establishing our contact to discuss future utility plans. Based on the preliminary layout, utility conflicts will be identified and design measures will be considered to accommodate Exhibit A 1 these conflicts. The cost for these utility conflicts, if any, will be identified and included as part of the overall cost estimate. 6. Construction Plans The construction plan phase involves the bulk of our final design effort. WSB understands the preliminary plans will be provided to WSB by the City in an electronic AutoCAD format in detail as shown on the latest version of the preliminary Valley Park Business Center plans prepared by OPUS and will serve as a starting point for our design. The plans will be developed meeting City standards. WSB will prepare a set of detailed construction plans for the grading, sanitary sewer, water main, surface drainage, paving, signing/striping, and erosion control in accordance with City standards. We will coordinate our work closely with the City of Shakopee, SPUC, and Scott County during the design process to ensure that the City's expectations are satisfied. Design meetings will be held, as appropriate, to discuss design elements and comments during the design process. A final set of plans will be submitted to the City, SPUC, and Scott County for their review and approval. The final construction plans will include the following: • Title Sheet and Index Map • General Layout • Estimated Quantities • Typical Sections • Miscellaneous Details • Construction Staging/Traffic Control Plan • Alignment Plans and Tabulation • Removals • Concrete Pavement Alternative • Construction Plan and Profile • Intersection Details • Box Culvert Plans • Drainage Plan, Details, and Quantities • Water Main/Sanitary Sewer • Turf Establishment/Erosion Control Plans • Signing and Striping Plans • Cross - Sections 7. Box Culvert Design/Hydraulics Analysis WSB understands that the City of Shakopee will be constructing an access road across the Dean Lake /Prior Lake Outlet Channel. This crossing will consist of either a single or multi - barrel box culvert that will require a hydraulic risk assessment and State Aid bridge office review. 8. Drainage Analysis From the previous plans, the roads within the site will be an urban design with storm sewer. With partial installation of the facilities already complete, an analysis of the roadway drainage area will be conducted to determine its existing condition and if additional special stormwater management or ponding needs are required. This analysis would verify the flow rates and determine what water quality and/or rate control will need to be designed for the roadway portions of the project. This analysis would include catch basin spacing, per City Exhibit A 2 requirements, infiltration, pond designs, pipe, and sizing of all storm sewers under the roadway. 9. Easements/Right -of -Way Right -of -way, permanent draining, and utility and temporary easements will be necessary to complete the proposed improvements. It is understood that all right -of -way will be acquired by the City or dedicated by the developers through the platting process with the exception of one parcel in the northwest corner of the development. The proposal includes preparing one parcel drawing and parcel description. Any additional right -of -way acquisition services, parcel drawings, right -of -way, and easement descriptions are not included with this proposal and will be extra work. If the City requires, any right -of -way acquisition services would be coordinated by Sonya Henning. 10. Permits Permits will be acquired as a part of the construction plan preparation. WSB will prepare and apply for the necessary construction permits. The cost of the permits would be paid by the City of Shakopee. The permits we anticipate that will be necessary for this project are: • MPCA — NPDES Phase III Permit • MPCA — Sanitary Sewer Extension Permit • MDH — Water Main extension Permit • Shakopee Grading Permit 11. Project Bidding Upon approval of the bidding documents by the City, WSB will sell and distribute the necessary number of plan and specification sets to the contractors for bidding. The City will be responsible for the expenses of the plan and specification printing. The bid tabulation will be done by the City. 12. Intersection Traffic Analysis /Study The new intersection located in the northwest corner of the development intersects with Valley Park Drive. WSB will conduct a traffic analysis that will include collecting current peak -hour turning movements, traffic count data, and conduct a traffic generation study. This study will be coordinated with Scott County due to its close proximity to the CSAH 101 signalized intersection. WSB will prepare a Technical Memorandum documenting analysis and findings. WSB will also prepare intersection concept layouts for review and approval. Exhibit A 3 Exhibit B Scope of Construction Administration /Survey Services OPUS — Valley Park Business Center City of Shakopee WORK PLAN • Construction Administration WSB's design staff will provide technical direction on the project design and answer questions during construction. The City of Shakopee will run the weekly construction meeting and provide the weekly meeting minutes. The City of Shakopee will be responsible for any monthly work completed to date and summary of quantities for monthly payment vouchers. • Construction Observation All construction observation will be performed by the City of Shakopee. WSB construction staff is available to assist the City, if so requested, and would perform these optional services on an hourly basis as necessary. • Construction Surveying WSB will provide a survey crew to perform construction staking for this project, including construction limits, roadway grading, alignments, storm sewer, water main, sanitary sewer utility, street facilities, signage locations, and other survey needs for this project for the work identified in the construction plans as prepared by WSB for this project. • Material Testing Material testing will be performed by the City and /or the City's designated testing firm. The City of Shakopee will be responsible for coordinating the testing and the costs of the material testing. • Record Drawings This task includes surveying the field constructed utilities and other constructed improvements to record the field- constructed locations and elevations of the new facilities within the City roadway right -of -way and easements. Once the field survey is complete, WSB will revise the construction plans to reflect the field- constructed conditions and provide record drawing documents for future use by the City. We have included CADD and survey time in our work plan to complete the record drawings in a digital format. Exhibit B 1 • • A • Work Plan and Estimate of Cost WCB Intersection Study/ Final Design / Construction Services 1 — v Opus- Valley Park Business Center d doicienve 4,.. Shakopee, Minnesota Estimated Houn Design Services Se. Sr. 2- person Principal Project Project CADD Graduate Engineer/ Engineer/ Survey RLS Ons Total Engineer Engloeer Engineer Teas Engineer Tech Tech Crew Survey Clerical Hours Cost Task No. Description _ ( 1 Design Kick OH Meeting 3 3 2 8 5936.00 Data Collection 1 1 6 6 _ 14 01,371.00 Topographical Sunk 16 l 4 21 02,921.00 Base Mapping 1 1 16 4 4 26 $2,605.00 Coordination with Developer 10 10 2 22 $2 79800 Coordination & Mating w/ City Staff f3 Mtas) 12 16 2 30 53,82600 County Coordination 16 12 5 29 53,829.00 Railroad Coordination 12 8 2 22 $2,834.00 • Removals 1 2 6 12 6 27 02,748.00 Fn. Stain Sewer Condition Evaluation 4 8 24 36 53,224,00 Typical Sections / Pavement Dallpr 2 4 4 16 26 92,80000 Details /General Notes 1 2 8 8 19 01,91800 Street Desirm 8 S 24 60 24 124 512,772.00 Intersection Desi 4 8 8 6 26 908.00 Sanitary Sewer Design 1 2 2 24 20 49 54,816.00 Watamain Deli I 8 2 24 24 59 53,9 _ Storm Sean/ 9006)0: Doi - 0000 -- -fir - 13 ' 6 12 _ Street Li : / Private till Caoduit r - • 12 8 12 33 0,424.00 31800 12 Co o itr truSur. ti '.'and «•c Cont 2 2 42 $4,238.00 C 8 4 16 1736.00 Box Advert Design 1 8 8 32 49 53.174.00 1 Culvert • die Risk Aa m aaent 2 , 32 1 33 $3,337.00 _ __ Trail Desfa 000 ©® SPUC Co Co on 10 20 � �-- 30 53,900.00 Private ordination 2 Utili Co 8 8 1 19 v 065.00 Cost a 6 12 8 24 50 55,30800 Easements emte and Sketches 4 2 10 16 01,844.00 Permitting. MPC MDH NPDES Co. 1 2 _ 8 2 8 8 29 $2 760.00 S.- illations Bidder. Documents 4 16 8 - 00 ® -0- ' 106 510 486.00 , Bidding 4 8 4 16 51,836.00 IS{ Subtotal Hours/ Cons 128 220 118 372 248 36 12 16 3 18 22 1193 5126,937 2 lotenx6on Traffic Study Traffic Couna/Anelysia I 4 18 — - 23 51,313.00 Raffle °aeration Analysis Study 2 6 - 6 $854.00 Capacity & Leval of Service Analysis. 6 16 22 02,360.00 Intersection Concepts 1 6 8 I 15 51,694.00 County Coordination 2 8 1 11 51,345.00 Prepare Technical Memorandum t 6 2 9 $1,024.00 Subtotal Hours/ costs 4 28 23 12 18 _ 3 88 $8,790 Construction Services Pr,Sect Design Principal Engineer Engineer/ CARD Survey RLS Office Total Engineer Supervisor Tech Tech Crew Survey Clerical Hours Cost Task No. Drscripdnn 3 Construction Services /Survey Construction Administration 6 16 12 2 36 54,106.00 PreCon Meeting _ _ 3 6 3 1 13 01,638.00 Construction Staking 2 6 260 32 300 $43,000.00 Construction Services / Survey Subtotal 11 23 12 260 3 32 3 _ 349 _ $48,824 4 Record Drawings - S — -- 16 4 20 52,78800 Find Plan •re . seating 1 6 24 2 2 35 $3,650.00 }hinting q - -�- ) 2 7 Pri $666.00 Record Drawin • Subtotal/ Costs 1 , 7 28 16 6 _ 4 62 _ 57,104 Subtotal Hours 1 144 1 283 1 141 1 424 j 248 i 36 1 30 1 292 i 6 1 56 i 32 I 1692 1 5142,831 tLakor Costs 142,00 124.001 101.001 101.00[ 90.001 80.00 56.001 149.00 133.00 101.0 69.0 1I Total Labor $191,655.00 Expenses iii Pmt F MPCA. 1250, NPDES and Department of Health 5150 0800.00 Tide Work For Easements Tide Research IM one Parcel 580000 Miser _ 5500,00 Total Espana 52,100 'Total Labor and Expenses $193,755 I C :IWSEOEXCEL1Copy of SHAH Opus Valley Park Business Center (2) 6/10/2013 ,.-.,.. vAL ,.... i ____, ..•■■ LEGEND ---..,.. i f,----• --___, -......„. ::: -,:"..;, ,,„ WM...NM °— .--...'"'*" -,111-L 7 ' ....° . 0. 510.1■SEWIR eu UAL 01.1.: 1,984,793 Sp. 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