HomeMy WebLinkAbout9.E.1. Huber Park Electrical Upgrade General Business 9. E. 1.
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TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
DATE: OS/07/2013
SUBJECT: Huber Park Electrical Upgrade(D)
Action Sought
For Council to give direction to approve a cost sharing arrangement with Shakopee Derby Days for the installation
of improved electrical service to Huber Park, and authorize that work to be done.
Background
For as many years as the Derby Days community celebration has been held in Huber Park,the Shakopee Derby
Days organization has had to rent generators to provide electrical power in in Huber Park. That adds about$2,000
per year to their operating budget. The lack of adequate electrical service also hampers the City's ability to
accommodate other events in the park at other times throughout the year.
In 2012, Shakopee Derby Days President Jack McGovern sought quotes to provide improved electrical service to
the Park. The quotes were for three new electrical panels, wiring and conduits inside the park, and electric meters
so that users could be charged for power. It would provide for power to a future park shelter(anticipated in 2013 or
2014) in the northeast corner of the park, power for the concessionaire location, added service to the stage,and
power to the recreation/beer tent area on the west end of the park.
In addition to the electrical contractor's cost, SPUC will need$7000 to cover its costs of the expanded service.
Including the lower quote submitted by Ries Electrical($22197.25),the total project cost is $29,197.25.
The request from Derby Days is for the City to provide$15,000 as approximately one half share of the
improvements, and also to front a balance of$10,000 that needs to be paid--Derby Days has secured a$5000
donation from the Shakopee Jaycees for the other portion. Shakopee Derby Days would then reimburse the City a
minimum of$1000 per year, until the $10,000 is repaid. This arrangement would continue for as long as Derby
Days is in Huber Park, and is in existence as Derby Days(or successor). lt also agrees to pay for the actual
electricity consumed as deterniined by the new meters(the cost of power has not been consistently billed in the
past).
The request is for the Council to approve this at its May 7th meeting, so that work can take place in ti�ne for the
improvements to be operational by Derby Days in August.
As this would be to improve the City-owned park,the agreement for the electrical work would be between the City
and Ries Electric(even though the quotes were obtained by Derby Days).
Recommendation
I recommend that the Council authorize installation of electrical service by Ries Electric, and agree to the cost
sharing arrangement.
Budget Impact
The City's $25,000 wouid come from the Council's unallocated line item.
Relationship To Visioning
This supports Goal D, °Maintain, improve, and create strong partnerships with other public and private sectar
entities."
Requested Action
If the Council concurs, it should, by motion, agree to the funding arrangement with Shakopee Derby Days far the
enhanced electrical services to Huber Park, and accept the c��iote of Ries Electric in the amount of$29,197.25 for the
electrical work, and authorize the work to commence.
Attachments: