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HomeMy WebLinkAbout4.F.5. Garbage Consultant Contract Amendment for Compensation Consent Business 4. F. 5. �ii{t\6CC)1'1;}: TO: Mayor and City Council FROM: Mark McNeill, City Administrator DATE: OS/07/2013 SUBJECT: Garbage Consultant Contract Amendment for Compensation(A) Action Sought The Council should approve an increase in the amount of compensation to Foth Infrastructure and Environment, LLC, for expanded consulting services relating to the garbage/recycling RFP. Background On October 3rd,the City entered into an agreement with Foth for assistance in processing specifications in the RFP. The original budget anticipated two meetings with staff;two meetings with the Environmental Advisory Commission and the preparation of a recommendation for the City Council. However, due to the complexity of the RFP process,two additional meetings were held with the EAC, and the consultant has been requested to attend previous City Council meetings to make presentations. Additional meetings include the one on May 7th to discuss cart ownership, and an additional meeting on May 21st, when the recommendation for a hauler will be provided. ln addition,the initial budget estimated the review of four RFPs however; six were received. While the additional interest is good for the City in that it provided additional competition, it also generated more review time by the consultant. Recommendation 1 recommend approval of the additional compensation. Budget Impact The original approved contract was $28,750. Foth is requesting an additional $8400, bringing the total project to $37,150. All of Foth's compensation would be paid through the budget line item for the garbage and recycling services. Relationship To Visioning This supports Goal A, °Keep Shakopee a safe and healthy community, where residents can pursue active and quality lifestyles." Requested Action lf the Council concurs, it should, by motion, authorize Contract Amendment#1 to provide additional compensation to Foth lnfrastructure and Environment, LLC, in the total amount of$37,150. Attachments: Foth Garba�e Amendment#1 Project# 12S052 � Addendum No. 1 Release Date April 22, 2013 CONFIRMATION OF CLIENT'S REQUEST TO PERFORM SERVICES Services will be performed in accordance with the Agreement for Professional Services,dated October 3, 2012 between City of Shakopee, Minnesota (Owner)and Foth Infrastructure& Environment, LLC(Engineer). Project: Shakopee Refuse and Recyclin�collection SpeCific Work Requested: ENGINEER will provide the following tasks which were not included in the proposed scope of services and October 3,2012 A�reement: (1)Attendance at four Citv Council meetin�s(December 4,2012, Februarv 5, May 7 and May 21,2013); (2)Additional extended project team meetings;(3)RFP packet redline coordination/collatin�; (4) Create"autopopulate"form to post on City's web pa�e for Proposers to complete;(5)Review two additional responses to the RFP (original bud�et was based on a total of four; OWNER received six). Basis for Request: OWNER's request. Estimated Cost: Total additional project cost is$8,400, brin�in�total project cost to approximately $37,150. Estimated Completion Date: No change to alreadv a reg ed-upon project schedule. Schedule Impacts: None. Comments� None. Authorized by: Citv of Shakopee,MN Date: April 22, 2013 Approved and accepted as of the day and year written above. For Foth Infrastructure&Environment. LLC. For City of Shakopee, Minnesota B �/��2�C�^''',��-z By: Y� Name(Please print): Warren A. Shuros Name (Please print): Title: Client Director Title: ��.���'"�`M;� f� ��-���:,... By �'� By: Name(Please print): Kathleen M. Osborne, P.E. Nair�e (Please print): Title: Senior Proiect Manager Title: K:\Contracts\Client ID\Shakopee,MN\Refuse&Recycling October 2012\GCiry of Shakopee,MN Refuse&Recycling Ad#1,4-22-13 REVISED PER CL[ENT REQUEST.docx FORM RSK001-A