HomeMy WebLinkAbout4.C.1. Consider Awarding a Contract for the 2013 Bituminous Overlay Project No. 2013-2-Res. No. 7297 Consent Business 4. C. 1.
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt,Assistant City Engineer
DATE: OS/07/2013
SUBJECT: Consider Awarding a Contract for the 2013 Bituminous Overlay, Project No. 2013-2 - Res.No. 7297 (E)
Action Sought
Approve Resolution No.7297, which accepts the bids and awards a contract for the 20li Bituminous Overlay,
Project No. 2013-2 to Bituminous Roadways, Inc. and approve a 5%contingency amount on this project for use by
the City Engineer.
Background
On March 19, 2013, City Council adopted Resolution No. 7284,which approved the plans and specifications and
authorized staff to advertise for bids for the 2013 Bituminous Overlay, Project No. 2013-2.
On April 23, 2013, a bid opening was held for the 2013 Bituminous Overlay Project, in which there were eight bids
opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening
the low bidder is Bituminous Roadways, lnc. with a bid of$1,356,85124. The Engineer's estimate for this project
is $1,500,000.00.
The Capital Improvement Plan included a project cost estimate of$1,660,000.00. Adding a 5% contingency to the
low bid and l�% indirect costs,the projected project cost is approximately$1,640,000.00, which is below the
budgeted project cost.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%of the contract to cover
minor change orders and quantity adjustments that may occur on the project.
Recommendation
1.Accept the low bid of Bituminous Roadways, lnc. and adopt Resolution No.7297.
2.Approve a 5%contingency amount on this project for use by the City Engineer in authorizing change orders
or quantity adjustments on this project.
Budget Impact
This project is funded by Shakopee Public Utilities,the Sanitary Sewer Fund,the Storm Sewer Fund and the Capital
Improvement Fund.
Relationship to Vision
This supports Goal E: "Deliver effective and efficient public services by a staff of well-trained,caring, and
professional entities".
Requested Action
Offer Resolution 7297, A Resolution Accepting Bids on the 2013 Bituminous Overlay, Project No. 2013-2 and
move its adoption; also approve a 5%contingency amount on this project for the use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
Attachments: Resolution No. 7297
RESOLUTION NO. 7297
A Resolution Accepting Bids For
For The 2013 Bituminous Overlay
Project No. 2013-2
WHEREAS, pursuant to an advertisement for bids for the 2013 Bituminous Overlay,
Project No. 2013-2, bids were received, opened on April 23, 2013, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
BITUMINOUS ROADWAYS INC. $1,356,851.24
MINNESOTA ROADWAYS CO. $1,492,860.24
PRIOR LAKE BLACKTOP $1,501,906.98
CHARD TILING & EXCAVATING INC. $1,508,673.50
HARDRIVES INC. $1,616,247.50
WM. MUELLER & SONS $1,635,164.25
MCNAMARA CONTRACTING $1,644,376.25
VALLEY PAVING INC. $1,682,176.70
WHEREAS, it appears that Bituminous Roadways, Inc., ]520 Commerce Drive Mendota
Heights, MN 55120 is the lowest responsible bidder for the 2013 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,NIINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Bituminous Roadways, Inc. in the name of the City of Shakopee for the 2013
Bituminous Overlay Project according to the plans and specifications therefore approved by the
Ciry Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session ofthe City Council ofthe City of Shakopee,
Minnesota, held this day of ,20]3.
Mayor of the City of Shakopee
ATTEST:
City Clerk
GNGR/2013-PROJECTS2013-0 VERLAY/WORD/RES7297-AW ARD-CONTRACI�