HomeMy WebLinkAbout5.M. Joint Powers Agreement for 2006 Street Maintenance Work
CITY OF SHAKOPEE s: ~(,
Memorandum
TO: Mayor & City Council CONSENT
Mark McNeill, City Administrator
FROM: Mike Hullander, Public Works Supervisor
SUBJECT: Joint Powers Agreement for 2006
Street Maintenance Work
DATE: January 17,2006
INTRODUCTION:
Attached is a Joint Powers Agreement (JPA) for 2006 Traffic Markings, Street Sweeping,
Crack Sealing and Seal Coating work between Burnsville, Apple Valley, E8;gan,
Lakeville, Rosemount, Savage, Prior Lake, Farmington, Mendota Heights and Shakopee
for Council consideration.
BACKGROUND:
The City of Bumsville and other south suburban communities have been participating in
the above referenced JP A in the past years. The. purpose of the agreement is to provide
street maintenance materials and service utilizing one common contractor for each
service. This arrangement h,as streamlined the process of contracting for these services
and resulted in a lower cost by utilizing the purchasing power of several Communities
combined needs. The City of Shako pee has entered into this JPA since 1996.
In this JP A, the City of Burnsville will coordinate the bid documents by preparing the
plans, specifications, bid proposals and advertise for bids for street maintenance services,
such as street traffic markings, street sweeping, crack sealing and seal coating. The City
of Burnsville charges a 1 % to 2% fee for administering the JP A, depending on the
amount of work. The City of Shakopee, for 2006, would be interested in street seal
coating, street crack sealing and traffic markings. For this amount of work, the
administration fee would be 1.5% of the cost.
The 2006 budget has included the following work in the Street Division:
. Bituminous Seal Coating $60,000.00
. Bituminous Pavement Crack Sealing $20,000.00
. Street Traffic Markings $11,000.00
Staff is proposing to enter into the JP A to complete the above referenced street
maintenance work for 2006.
Another advantage of the JP A is that due to the volume of work, the work for each
service can be scheduled for the appropriate time. For instance, striping work will be
done in early summer in the month of June, as well as the bituminous seal coating and
crack sealing work.
In the specifications, the City of Shakopee does retain the right to reject participation in
the JP A, depending on unit bid price.
In reviewing this JP A, staff believes the contract administration fee of 1.5% is reasonable
and the volume of work will provide for lower bid prices.
City staff has reviewed the JP A and feels that the specifications allow each City to
decrease or increase the quantity of work, even to the point of opting out completely, so
that the risk to the City of Shakopee is very minimal and there can be cost savings that
can be realized by bidding with other Cities.
ALTERNATIVES:
1. Authorize the appropriate City officials to execute the JP A for 2006 Traffic Markings,
Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville,
Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Farmington,
Mendota Heights, and Shakopee.
2. Do not authorize the JP A.
3. Table for more information.
VISIONING RELATIONSHIP:
This action supports Goal B "High Quality of Life" and Strategy 6 "Provide High Quality
Services" along with Goal E "Financially Strong" and Strategy 10 "Ensure City's Fiscal
Health" .
RECOMMENDATION:
Staff recommends Alternative No.1.
ACTION REQUESTED:
Authorize the appropriate City officials to execute the Joint Powers Agreement for 2006
Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of
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Mendota Heights, and Shakopee.
~kJL
Mike Hullander
Public Works Supervisor
~ City of
BURNSVILLE 952-895-4400
~ 100 Civic Center Parkway · Burnsville, Minnesota 55337-3817 www.burnsville.org
---
Decetnber 8, 2005
Mr. Mike Glewwe Mr. Tom Struve Mr. Bruce Loney
City of Apple Valley City of Eagan City of Shakopee
CMF 3501 Coachman Point 129 Holmes Street South
6442 140111 Street West Eagan,:MN 55122 Shakopee,:MN55379
Apple Valley,:MN 55124
Mr. Don Volk Mr. Rich Lonnquist Mr. Al Wiita
City of Lakeville City of Rosemount City of Savage
20195 Holyoke Avenue 2875 145th Street West 6000 McColl Drive
Lakeville, :MN55044 Rosemount,:MN 55068 Savage,:MN 55378
Mr. Steve Albrecht Mr. Dave Sanocki Ms. Sue McDermott
City of Prior Lake City of Farmington City of Mendota Heights
17073 Adelmann St. SE 325 Oak Street 1101 Victoria Curve
Prior Lake, MN 55372 Farmington,:MN 55024 Mendota Heights,:MN 55118
RE: 2006-2007 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING,
CRACK SEALING, SCREENING AND SEAL COATING
ers Group: V~
Enclosed is a copy of the Joint Powers Agreement (JP A) for the joint bidding on the above referenced items. This
Agreement includes the sliding scale percentage for the actual construction cost for each City. The City of Bumsville
collects this cost to cover coordination, legal and administrative costs. This will be billed to each City at the end of
the year.
Please call and indicate if you :vish to participate in the 2006-2007 JP A, and also place this Agreement on an early
agenda for your Council's action. After Council action, please sign the JP A for your City and return the original to
me at the Burnsville Engineering Department. Our City Council is considering the JP A on January 17, 2006, with the
bid opening on February 24, 2006. I will be calling in two weeks to get the necessary quantities.
Also, enclosed is a copy of the 2006-2007 schedule and last year's abstract for your review. If you have any
questions, comments or suggestions, please feel free to call me at (952) 895-4541.
Sincerely,
CIT"X"qF BURNSVILLE
/'. / /J
Ci~~_ w.....
Cleve Crowningshield
Engineering Department
Enclosures: Joint Powers Agreement
2005-2006 Abstract
JOINT POWERS AGREEMENT
2006-2007 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE V ALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SA V AGE,
PRIOR LAKE, SHAKOPEE, FARMINGTON AND MENDOTA HEIGHTS
AGREE.MENT made this 17th day of January, 2006, by and between the cities of
Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities ofBumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shalwpee,
Farmington and Mendota Heights utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree asJollows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing) screening and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
. and Mendota Heights shall provide to Bumsville the estimated quantities for these services in each
respective community, and shall also. approve the bid documents.
..
3. Bumsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and MendotaHeights and upon their approval, award the contract pursuant to State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
. Preparing maps showing the proposed locations for these services including
estimating the quantities.
. Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
. Inspecting the contractor's work, measuring the quantities of work. perfonned,
approving and certifYing the progress or fInal payments to the contractor.
. Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - $50,000 - 2%
$50,000 - $100,000 - 1.5%
Over $100,000 -1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake, Shakopee, Farmington and Mendota Heights each of them, indemnify, save, and hold
hannless the City of Burnsville and all of its agents and employees :from any and all claims,
demands, actions, or causes of action, for whatever nature, arising out offue contracting procedure
by reason ofthe execution or performance ofthe work purchased for each respective city under this
agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake,
Shakopee, Fannington and Mendota Heights further agree to defend, at their sole cost and expense,
any actions or proceedings commenced against their respective cities for the purposes of asserting
any claim of whatsoever character arising hereunder.
Joint Powers Agreement
Page 3
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2007.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVlLLE
BY: Mayor
Elizabeth B. Kautz DATE:
BY: City Manager
Craig L. Ebeling
CITY OF APPLE VALLEY
BY: Mayor
DATE:
BY: Clerk
,.
CITY OF EAGAN
BY: Mayor
DATE:
BY: Clerk
CITY OF LAKEVlLLE
BY: Mayor
DATE:
BY: Clerk
CITY OF ROSEMOUNT
BY: Mayor
DATE:
BY: Clerk
CITY OF SA V AGE
BY: Mayor
DATE:
BY: Clerk
Joint Powers Agreement
Page 4
CITY OF PRIOR LAKE
BY: Mayor
DATE:
BY: Clerk
CITY OF SHAKOPEE
BY: Mayor
DATE:
BY: Clerk
CITY OF FARMINGTON
BY: Mayor
DATE:
BY: Clerk
CITY OF MENDOTA HEIGHTS
BY: Mayor
DATE:
BY: Clerk
.
2005-2006 JOINT POWERS BID OPENING .11 :OOa.m. FEBRUARY 25, 2005
CITY OF BURNSVILLE - STREET MAINTENANCE MATERIALS
Sealcoating Traffic Marking Screen Sweeping . Cracksealing
Companies Modified Gal Gal Gal Ton
Bidding FA2 FA2 FA3 TOTAL Street SYM Prk Lots Total Aggregate Total Hour Total LF Total
Allied Blacktop Company 1 nIb 1B 0.597 10 0.61
10503 89th Avenue North
Maple Grove, MN 55369 $781,618.42 1.90 $17,314.70 75.00 $22,500.00
Phone 763-425-0575 lA 0.35 lC 0.32 lE nib
Fax 763-425-1046
I\stech Corporation 1 nib 1B 0.70 10 0.70
PO Box 1025
5t Cloud, MN 56302 $1,023,992.15 2.73 $24.878.49 70.00 $21,000.00 0.384 $403,968.00
Phone 1-320-363-8500 1A 0.60 1 C 0.51 lE nIb
Fax 1.320-363-8700
Pearson Bros. 1 nib lB 0.56 10 0.67
240 St. Johns 51.
Loretto, MN 55357 $739,102.09 2.70 $24,605/10 69.99 $20,997.00
Phone 763-479-3332 lA 0.60 lC 0.29 lE nib
Fax 763-479-2958
Fahrner Asphalt 1 nIb lB 0.76 10 0.72
2800 Mecca Dr.
Plover, WI 54467 $1,015,791.24 1.97 $17,952.61 0.36 $378,720.00
Phone 715-341-2868 lA 0.44 1C 0.44 lE nib
Fax715.341.1054
Daffinson Asphalt
1455 Gruber Road
Green Bay WI 54307 0.259 $272,468.00
Phone 1-800.236-7404
Fax 1-920-662.9655
AAA Striping Service
5392 Quam Avenue
PO Box 349
Rogers, MN 55374 12.93 78.00 78.00 $282,028.20
Phone 763-428-4322
Fax 763-428-8557
United Rental
14280 James Road
Rogers, MN 55374 14.95 46.82 75.00 $259.998.94
Phone 763-428-8767 .
Fax 763-428-8675
Bergman Compaines
6615 US Highway 12 West
PO Box 659 12.95 67.95 67.95 $266,832.15 0.33 $347,160.00
Eau Claire, WI 54702.0659
Phone 1.800-497-4907
Fax 1-715-874-6717
Traffic Marking Services
3361 Co. Rd. 12 N
Buffalo, MN 55313 12.87 80.36 80.36 $284,903.12
Phone 763-882-1484
Fax 763-682-0266
2004 Prices $ 0.56 $ 0.570 $ 0.538 $ 11.27 $ 67.10 67.10 1.85 $ 65.00 $ 0.2730
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