HomeMy WebLinkAbout12.D.4. Agenda Format Changes
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Agenda Fonnat Changes
DATE: December 28, 2005
INTRODUCTION:
The purpose of this memo is to explain City Council agenda f0n11at changes, which were
discussed in general at the December 20th City Council meeting,
BACKGROUND:
At the December 20th meeting, the Council approved on a 4-1 vote to adopt the findings
of the Strategic Visioning Initiative. Part of the Visioning findings was that the Vision
and Goals need to be commtmicated to residents regularly, It was suggested that the
Mission Statement (adopted in February, 2004) be included on each Council agenda
document. That has been done at the top ofthe agenda for January 3rd.
The Council will also note a different grouping ofthe agenda items. Previously, agenda
items were grouped under departments (Police and Fire, Community Development, etc.).
So as to tie recommended actions to the Visioning Goals, we have placed the non-consent
action items under those five Goals. Those Goals are:
A) Active and health community
B) High quality of life
C) Great place for kids to grow up
D) Vibrant, resilient and stable
E) Financially strong
These are obviously very broad goals, and some of the agenda items might meet more
than one goal. In that case, a judgment will be made as to which is the "best fit".
So as to streamline the rest of the agenda, the consent items 'Which 'Were previously under
the departmental groupings will now be listed under business item NO.5 ("Consent").
There will still be an opportunity to remove items from consent (at which time as they
will be discussed following "Public Hearings" and other required actions). Agenda items
could also be added for consent action if desired by Council.
The intent of making the change at this time is to give the Council a couple of meetings
to determine whether it is going to work on a permanent basis. That can be discussed at
the January 24th goal setting and leadership workshop meeting.
VISIONING RELATIONSHIP:
This action supports:
All Goals and Strategies
ACTION REQUIRED:
The Council should give feedback as to any desired changes to this new format.
H.A~_,~
Mark McNeill
City Administrator
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