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HomeMy WebLinkAboutDecember 5, 1978 J+ TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 5, 1978 Mayor Harbeck presiding 11 Roll Call and Invocation at 7 : 35 P.M. 21 Approval of Minutes of November 21 , 1978 - 31 Communications : a] County Adrm. re : termination of Crime Prevention Unit t, 4, e--r r e N (a r-C, >"- L e-.. 41 Liaison reports from Councilmembers : a] Cncl .Hullander from Shakopee School Board b] Cncl .Lebens from Recreation Board c] Cncl .Reinke from Shakopee Public Utilities Commission d] Cncl .Ward from Joint Seven Man Committee - e] Cncl . Leroux from Shakopee Fire Department f] Mayor Harbeck from Scott County Board of Commissioners 51 RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA! 61 Old Business : 71 Planning Commission Recommendations : a] Preliminary Plat of Valley Park V Addition, consisting of 32+ acres lying S of Valley Industrial Blvd. S and E of CR-83, in Section 4-115-22 Developer: Scottland Inc . Action: Approval/Denial Planning Comm. Recommendation: City Admr. will report b] Variance request of 3 ' 2" from rear yard setback requirement for Lot 7 , Blk 1 , Notermann Addition Applicant : Philip J. Mickus - 659 Jefferson Street Action: Variance Resolution No. CC-192 81 Routine Resolutions and Ordinances : a] Res . 1331 - Amending the 1978 General Fund Budget b] Res . 1332 - Authorizing the Making and Delivery of A Quit Claim Deed c ] Res . 1333 - Changing the Name of Hiawatha Park d] Res . 1334 - Establishing License Fees as Required by Section 6.42 , Subdivision 3 of Ordinance 13 Fourth Series e ] Ord. 16 - Licensing and Regulating Scavangers f] Ord. 17 - Park Dedication 91 New B'siness : a] 8:00 PUBLIC HEARING - Vacation of Shawmut beginning at the alley lying N of the Sundance Medical Center, thence Northerly to the alley lying immediately N of the Radomski property b] 8: 30 PUBLIC HEARING - Application by Valleyfair Inc. for On Sale 3. 2 Beer License c ] 8: 35 PUBLIC HEARING - Applications for Pool Table Licenses by Jug Lounge and SFiaRopee Bowl d] 9:00 P.M. Mr . Pulscher re : setting date for receiving bids on improvemen on s - Res . No . 1335 e ] Discussion on Industrial Revenue Bonds for Perkins Cake & Steak f ] 9 : 30 P.M. Marge Christensen from Metro Clean Air Commission Tentative Agenda December 5 , 1978 Page -2- g] Approving Bypass Layout within the City of Shakopee 11 Res . No. 1336 - Bypass at the Southwest corner of corporate city limits 21 Res . No . 1337 - Bypass from CR-79 to Easterly corporate city limits 31 Res . No . 1338 - Railroad Bridge Alternative Study from CR-79 to 3, 600' E of CR-83 h] City Engineer ' s status report on public improvement projects i ] Authorize paying election judges for Nov. ' 7th Election j ] Discussion on 1979 City Employees' Salaries 101 Consent Business : a] Approval of Salary Increase for Asst. City Engineer b] Approve new insurance policy for R. Hanover Inc. and authorize return of old policy c ] Authoriz he--appropriate City Officials to execute an agreement with PatchinApp-raisals Inc . to complete specified appraisal services for the 197'$`Carnmu Development Program d] Authorize the appropriate City Officials to execute an agree- ment with a consulting firm for completion of specified relocation services for the 1978 Community Development Program e ] Authorize execution of a contract with the H.R.A. for opera- tion of 1978 Community Development Program 111 Other Business : 121 Adjourn to Tuesday, December 19th at 7 : 30 P.M. Douglas S. Reeder City Administrator TENTATIVE AGENDA SHAKOPEE HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING SHAKOPEE, MINNESOTA DECEMBER 5 , 1978 Chrm. Lebens presiding 1) Roll Call at 7 : 30 p .m. 2) Approval of minutes from October 3rd, 1978 . 3) Motion to authorize contract of Shakopee for operation of the 4) 1978 Community Development Program: Recommendations Required: a) Recommend to the Shakopee City Council that an agreement for appraisal services be executed with "Patchin Appraisals Inc ." for completion of the appraisal work necessary for the 1978 Community Development Program. b) Recommend to the Shakopee City Council that a contract for relocation services be executed with a consulting firm for the relocation work required for the 1978 community Develop- ment Program. 5) Review the Housing Assistance Plan as approved by HUD . 6) Other business . Nancy Engman Executive Director CITY OF SHAKOPEE 1 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: HRA Commissioners FROM: Nancy Engman, HRA Director SUBJECT: Contract for Operation of Community Development Program DATE: November 29 , 1978 Attached is a copy of the contract which authorizes the Housing and Redevelopment Authority to operate the 1978 community Development Program. This is the same contract we have used in the past for this purpose . NE :nae I CONIRACT WHEREAS, The City of Shakopee has received a grant frc►n the Government of the United States of America through its appropriate division in the sum and amount of $638,000 in response to the City' s application for such grant under Title I of the Housing and Community Development Act of 1974 as set forth in Public Law 93-838 ; acid WHEREAS, The City Council and staff of the City do not have time, knowledge and mechanics to completely fulfill all the require- ments of the detailed program; and WHEREAS, The City Council has provided assurances that it will comply within the utilization of its $638,000 grant ; THEREFORE, THIS AGREEMENT is entered into the day and year hereinafter written by and between the CITY OF SHAKOPEE, hereinafter called the City; and 1HE SHAKOPEE HOUSING REDEVELOPMENT AUTHORITY, hereinafter called the Authority, as follows : For and in consideration of the aforesaid grant and for and in consideration of other good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, the Council of the City of Shakopee hereby delegates all authority and responsi- bility to carry out and fulfill all the City commitments heretofore made or hereafter made to the United States Government or its proper subdivision by the City under the said Title I hereinbefore referred to as the Shakopee Housing Redevelopment Authority; and the City does further empower said Authority to do and perform all acts necessary and proper to lawfully carry out in full the terms of the City' s commitment . The Authority, in consideration of all the aforesaid, does hereby covenant and agree with the City to accept and fulfill all the City' s commitments to the United States Government . IN WITNESS WHEREOF, This Agreement was signed this 5th day of December, 1978 by the City by authority of the City Council and by the Shakopee Housing Redevelopment Authority CITY OF SHAKOPEE By Its Mayor By Its City Clerk-Administrator SHAKOPEE HOUSING REDEVELOPMENT AUTHORITY By Its By Its MEMO TO: H.R.A. Commissioners FROM: Nancy Engman, Executive Director RE: Relocation Consultants DATE: November 30, 1978 The City has received two proposals for completion of the relocation work required for the 4th and Minnesota Street Project . The first proposal is from the firm of "Relocation Consulting Services" which will complete relocation services for a not to exceed figure of $14,600.00. The second proposal is from the firm of "b k associates , inc" , who have proposed to complete both the acquisition and relocation services - for a not to exceed figure of $11 , 395.00. Both firms have been researched and are found to have good reputations . It is my recommendation that because of the added services offered, and the lower cost proposed, that the firm of "b k associates , inc . " should be hired. This action should be recommended to the City Council . NE/jsc G11y�Fla CITY OF SHAKOPEE 129 East First Avenue, Shakopee, Minnesota 55379 MEMO HRA Commissioners TO: FROM: Nancy Engman, HRA Director SUBJECT. Housing Assistance Plan DATE: November 29 , 1978 Attached is a copy of the Housing Assistance Plan as it was approved by HUD for the 1978 Community Development Program. I primarily want you to note the continued inclusion of 70 units for the elderly under new construction. This project has not been funded , as originally indicated to us by HUD, and remains a goal in 'our planning process . Please maintain these copies of the current housing plan. NE:nae C a l Form Approved _ Or,AS No.63-R 1471 U.S.DEPARTMENT OF HOUSING AND U:'18AN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELOPMENT BLOCK CSANT PROGRAM Cicy of Shakooee HOUSING ASSISTANCE PLAN -- 2. AFFLICATION/GRANT NUMBER TABU I —SURVEY OF HOUSING CO FOITIOiNS P, — 7 1 8 1 –I D I S 2 7 1 0 O C 5 !5. PEP.KID G,� AFPL,CABILITY 4. I S. DATE OF SURVEY(S)USED � - '- f EX ORIG;NAL ' � I FRom- 1978 TO: 1980 I�J REVISION,DATE J I ' AMENDMcNT,CAT! !• NUMBER OF HOUSING UNITS ALL UNITS OWNER RENTER STATUS AND CONDITION YEAR OF OF ALL HOUSING UNITS ESTIMATE SUITABLE FOR SUITABLE FOR SUITABLE FOR TOTAL REHA31LITATION TOTAL REHABILITATION TOTAL REHABILITATION le) (d) (d Itl 191 (h) 1 c:=:aiaduai3-T :ai 78/74 1 3349 403 27 591 1 11 z Substandard 70/74 93 93 50 50 43 43 —� i I 3 ., £tare and iAna 7 rrirusline2) 3256 2708 i•,. / I 4 . ti.�:..-.t A::,•b:n Units-Total 78/7 26 4 I / 70 '74 0 0 —. u S;an :rd;nnn Q m;nus line 51 _ I2 O I j / — –-- -- 4 3. ::o,iin�Sto:K Avatlab!e-Total ' su.�tol/nrsland4l i8J74 I 3.:75 1 405 2770 I 292 I '0" I ' ---- ---- 0 5 L t 3 a S_a^dad Hcus,n Stock Avaiiabla-T oral cr.cx-s 3and 51 3282 2720 - 562 I . _.ere c� -•�Avaatla � � - I i r I 1°i 2 C� _ 0/ o rlCrsS CATA SCUht:ES,AND METH CDS ;:ttdrn additional shears.,/necessary,and identity witn itamsabove.) nluon of"s_oitsndard"used. n,t:Jn of"suttaole for renzoihtation"used.4 - 3. Cava scurc;as and methods use::. ( . ['_+nd.Uor.t. "Reau:rE-i only if the applicant proposes rehabilitation as a part of its housing Szr«tegy and as a goal for housirg assistance, e;w.aa Fo,-r1U0-7U15 3,which is Oosalete HUD-7091 !6.78) APPROVEEi Form Approved \�1 OMB No.63-R147t U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City of Shakopee HOUSING ASSISTANCE PLAN 2. APPLICATIOA/GRANT NUMBER TAELE 11-1 — HOUSING ASSISTANCE NEEDS OF LOWER-INCOME HOUSEHOLDS B 1 —17 1 8 — D S 2171 C 3. 0 OF APPLICABILITY A. S. DATE OF SURVEYM)US:O ORIGINAL f� REVISION,DATE ! FRO%a: 1975 TO: 1980 1 Q AMENCMENT,DATE _ ( t— NUMBER OF HOUSEHOLDS ALL HOUSEHOLDS ALL MINORITY HOUSEHOLDS ALL FEMALE-HEADED HOUSEHOLDS STA-USOFHOUSEHOLDS ELDERLY SMALL LARGE ELDERLY SMALL LARGE ELDERLY SMALL LARua FcOUIriINGASSISTAhCb:- 11-2 FAMILY (1.2 FAMILY (1-2 VAMILY FAMILY pemons) FAMILY FAMILY TOTAL. (4 or 13 or parsorlsl (4 or Pwsom) 14 or l5 or ! ar.d /es more TOTAL and less (more TOTAL and low morn ( HAND[- Peron) HANDI- pomwwk. HANOI- pavoragl- p,l mww li CAPPED '�uRy CAPPED CAPPED I (a) (b-1) (b-2) (b-3) (b-4) (c-1) (c-2) (c3) (cJ) (d-1) (d-2) (d3) (d.4)- i + A %*.:;Omner Hot choic3s %� c, 7 i Lf j (, -7_flres2and3) 156 76 G6 54 0 6,a �g \ = _.. ._rKauachcldstobe- - ! i r�s caC dunng the 1 0 1 0 0 0 0 0 0 o Q -_year pro.3ra r» -_ 155 76 25 96 0 �8 . .,a,e ct Total 1 4 17 34 L oid Ty Do 100% ( 3. T Ran.tzr Hc.r oids 11L"1=� i. ofl:r.;s5,7 and 0) ,6-7 S3 1 _ 0 Q 0 �II F:sni.r households to be I :ct!ace_C�:ir3 the i ,e:r"-c_-,am 1 0 1 0 0 0 0 { 7 F_..:r- ,hclds .5`i 66 53 10 3 0 0 0 n -9-2 4.2 '12 r 3 j Hou;-hc.-it Expect^d to Reside l 78 Q 1 43 1 35 Q 1 Q 9 I ?e:a•m-;e of Total 1 Tvae 1 1cc% 1 37 % 37 %1 26 % J � r � V NARRATIVE (At achaddit:orldstaats,ifnecerary) 1. Ova sou'on and methods. 2. 5;,eci!4 hous:nq needs of lower4ncortw households. Rr3 acn Form HUD-70:3.9,whkh is Obsalats Page i of 2 Paris ' ' HUD-7092(8.78) APP;QO Y r '1 U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City of Shakopee HOUSING ASSISTANCE PLAN 2. APPLICATION/u RANT NUMBER TALL E 11.2 — HOUSING ASSISTANCE !SEEDS OF LOUVER-INCOME HOUSEHOLDS B I —1 7 8 — JS I — 2 7 — 0 0 0 5 3. PERIOD OF APPLICABILITY 4. 5. DATE OF SURVEY(S)USED ORIGINAL I ( i Q REVISION,DATE- ? - i FROM-1973 TO: 1980 Q AMENDMENT,DATE PROVIDE DATA FOR EACH CATEGORY OF MINORITY HOUSEHOLD,AS APPROPRIATE s /Check epprcprrate box) (Check appropriate box) /Check appropriater bar)_ i 1. Reserved 1. Reserved 1. Reserved 2. Q Slack,not Hispanic- 2. Q Black,not Hispanio 2. Q Black,not Hispanic 3. Q American Indian or Alaskan Native 3- Q American Indian or Alaskan NatKw 3. Q American Indian or Alaskan Native► ,7US OF MINORITY 4. tom_ Yispanic 4. Q Hispanic 4. Hispanic 5. Q Asian or Pacific Islxldel- 5. Q Asian or Pacific Islandes 5. [j Asian or Pacific Islander :.:SISTANCE ELDERLY ELDERLY ELDERLY SMALL LARGE SMALL LARGE SMALL LARCE /J 2 FAMILY FAMILY 11 2 FAMILY FAMILY (1? FAMILY FAMILY TOTAL parsons) persons) (4 or 1(5 or l4 or (5 or TOTAL and and TOTAL �� (4 or (5 of 1 I HA Not- less Mora HANDI. lag more HANOI- leg moor CAPPED Persons) perona) CAPPED Pon") pions) CAPPED pMorw personal t_� 41 (f-1) (f-2) (f-3) � (f-4) (9-1) (o-2) (9-3) (g-4) (h-1) (h-2) (1+J) (h-4) 1 A. T----_wnAr ho,;sehdds {_' (:;-,G`iir•r_•s_�-end 31 0 0 HouW c,;ds to bO :,laced dur'nr,;he ' c Y'ar prowam� 0 ! 0 0 0 0 0 0 0 0 0 0 r r— iai ItO 1 4 8. 7c`I r-:an,er=iar_enolda _ 5 and o"1 I 0 I 0 j` 0 c-r Hc,:xe:oid,to be 1 D: cad aunng;he year vrograt'n 0 0 0 0 0 0 S Re.,tcr Hose^olds 0 0 0 0 0 0 0 Acco:d; ng co t^a 1970 Census , Shakopee ' s minority population is A5 percent . The minor-ity families known in town are well employed, and do not require assistance . r Page 2 of 3 Pages HUO.7092(6781 e 1 to n.Ay)n u.aa _..-...-�.��...._ -_,— ��_..�.._..—..... _ 11111( N, t,7 1114 l,S (It 1'111t I A 9 L N 11,111„•.;.II I.0'k t. t,l V L.<,1 t.,t tsI I..t'� 'l I:! t” '• ' t.U1tMUN11v fit Vt.!I,YMt 1-4 1 hI(it 1- l.ttA1V1 Y111_:,,14AM --_—•--'---_-- Ai Yt 11..111I)N;/.1 I I A N 1 N1 AtUt t1 IMMINii A!.SIStANCL YL AN -.1-- --- T Alat E III TITHE E YLAII Ht)[1SINLi PROGRAM ti t 7—F T1111LL Yk.A1t GOAL 3 PLIIIUU Of APPI ICAUIt I I Y HLY• ♦ ulil(.INAL 1 I,11 U M 1978 1 U 1980 • P{uJr:c to l� H E v 1 I U N•a{t T f: ,_ -- -------- 1SSI 1'}1 I rr-�� �'' l•�1. lJ AME Nt+IAtNr,UATE NUMUCH tjF LOWER INCO;AE HOUSEHOLOS TO_0E At:514Tto -- PERCENT CLO[N:v TYPES AND SOUHCES Of HOUSING A"ISTANCE ll 2p:rsons) 6MALL LARGE by TOTAL 800-94 FAMILY F Moll LY HOSING HAMA- 14 vi is" 15 ur more TYPE CAPf&0V persons) persons) lrl 101 Ic1 IdJ (e) Irl - 1 IA'. Tutat Goals lot Houunp Awstance lot flomeownari 5.•� r hum tit Ines 2 end 5) 70 16 22 32 'I°� 1 • 2 1. Nuw Constiuc lion Asutlwlce lot Homeowners `, _ t��' 1: (sure al Milos 3 end 4) 20 0 4 --- Fednully Asttlled Piogtains 0 6 ? Nnitalul)lellun Ats,olidma lot Humeuwnere SU� 16 1 Q 1 t 1{ (sun)or burs 6• l and 8) O 6 —_ Cominwmy UnvnWpnwnt aleck Giants 7 fudet dlIV Awsted f r turn{ 8 nllwr• 1 16- �fif 9 U, Total Loafs lo) 11uus,ny Assurance lot Homeowners by f•ctcnnlayu lit Huusulluld type 1009E 23 % 31 % 46 � '1; 10 C Total Gosh lo) tto,,wty Arusuncr lot Hetllen ;�,, (sum ut1mrsII n Ill, 14 .. ------'--- 165 _75 -_ .•�— 1 tin" 11 1. New Rental tin-is pp 1 .L - [turn u1 l,nrs I?and I)) ----- — - 7 5 70 _7 p ' 12 fudnt.11y Att.tled Pluytanls 95 _--1.D—� 1� __ 011tn)• _ u 0 14 ? He).ahlhluwn ul flunlal Until -- ---- — O O 0 0 (turn tit Imrt 15. 16 and 11) '''• 16 - Cunutlun,ly 1leveluytlwnl bltxk Gronu-•- 0 0 _-Q - 16 - - feder olIV Altlf lad etoytanq --- ---- CO — 0 0 0-- % 17 Ulbe1• — —D- 18 J E a lvtu,y lft,m.l Units 11:� 't (sum of nnrs hill and?O) 70 5 48 17 ['t'14 18 ---- - Fndet ally At►,t lad ^- - �Q % 0 [ L / , 21 U Total Luau tut Ihlwlny Assistance lot Ranlen by T00% 4 5 X 33 Pcn'nnlayr ul ►luuwhuld TvIN E. Total Goals lut f adatally Auulad Rental Units by 4--t- 271 % Palcnnlaya u1 ttuuwnuld Tyye 1009 45 33 NAHRATIVE /Attichdwdi(tuna rlshtwrsilne ce ssafy ondidetati[ywidlitrP;1bool'4p) �) I 161U11101c tlllltl 10 k!Provided specifically (or the h.pldicappett. to 2 Uesudw the plu• .e.n:lislnd under this cateyuly. 3. Qescldw ti-lic u,1),necw►aly to lacllitite the eccomplishownt of the guar. y CIsLCK IF AI'PL ICAN T MUMS TO REVIEW A' r ".TATE 11fgA ltOE16l►ol rplaro"Ll; Hu{.laces f win Hll + 10it, IU, H rvlu,.h 11 OWulale "`- UO 10J3 16 1tt1 �EUt>�►�11t I. • �o/a�f�� • �iir P ws�'1dEQ � ~ � p"""°wp"°=u ' AND UMI COMMUNITY r.)EVI L L F Flom TO 001(,1NAL 197 8 1.980 FIC\IISION,L)ATE AMENOMEN1.DATE A. IDENTIFY GENESAL LOCATIONS OtJ'WP IN I HIS Api-LICATION See C.D. Map other locational designation 1. New Construction: CensusTiact ot Enumeration District Numkx-rs, E .D. 1705 2. Rehabilitation: Census Tract or Enumeration District Numbers,or othCr 10cational designation B. EXPLANATION OF SELECTION OF GENERAL LOCATIONS 1. New Construction The City has four enumeration districts in the urban center all of which contain property zoned and suitable for housing con- The explanations and preferences related to each general loca- tion are as follows: This enumeration district was selected as a general locatioi for new construction because of its proximity to the downtown area, 2. Rehabilitation ) Enumeration districts 1705, 1707, and 1708 all contain some older homes that were built in original Shakoppe. Housing reha- ` ' dic, districts and will serve to revitilize the neighborhoods inwhich they are located. All three districts are serviced by public facilities, and have residentially zoned areas. R*10sces Form HUD-7015.11.which is Obsolete "i)o 7094 if. 7151 ~ ` . rr,lll�nnl�•u�ad US. Ulf'AHIMLN( UI IIOUSING AND II WAN Uf:VE t(rr'Mf.NT I NAMI Or A"I'l I(^NT LUMM,UN1t Y 0LVLt0i'MLN1 bL(J,t, Glt gtvl PFUGHArd HOUSING ASS15TAK,-E Pt AN ! nl l Cs.I It ir1 ,,R.^,IIt Ulir. "l It TABLE V -AN'NUAI. HOUSING AC11MN,1 PIWGN,AM i' i I I f)� ) ANNUAL GuAL -._ _ Imo_ 7 TOO t� 5 J. I'14 1100W AI`PLICAW'..ITY + a i`J UHIGINAL F NOM []78 (� TO 19 1980 I l C� REVISION,DATE CJ Ar.4F NUMENf.UATE _. NOWFR OF LOWER INCOME HOUSEHOLDS TO BE ASSISTED ELDERLY SMALL LARGE TYPES AND SOURCES Of HOUSING A&.ISTANGE (1?persons) FAMILY FAMILY TOTAL /I or less (5 or mold HANDI 1 wrsons) persons) CAPPED lrJ —�— list (c) (d) (a) 1 A. Total Goals for Housing Assistance for Homeowners T--�_ _—_--- __ ---_- --^----_ --' (sum of lines 2 and 6) 31 6 13 12 2 1. New Conrlruuion Assistance for Homeowners - (smn of liner J and I) -2— J Federally Assisted Prrxyams 1 _ Other• -_ T ____._j_— —__ n—_ (1 6 2. Reha e m bilitetion Assistance for Homowners 1(� 6 4 Isu of lines 6. 7 and Bl 9 6 Community Development 81W Grants -- -- —�--- ---�� 7 Federally Assisted Programs __^0" (T_- 0 B `Other• S�_ 9 13. Total Goals for Housing Assistance for Renters (sum of lines It, !I sad 181 -_ ---90 _ 7 5 10 - 1. New Rental Units -L Isum of lines 12 and 131 0 11 Federaly Assisted Programs 1i Other• -------- - - --�0 - �Q —0- _—� Q _ 13 2. Rehabilitation of Rental Units (sum of lines 15, 16 and 171 0 0 0 0 11 Community Developmenj floc rants n 15 Federally Assisted Programs sl- -16 'Other • 17 J. Existing Rental Units (sum of lines 19 and 70) 20 2 13 5 is Federally Assisted _ 2 -- - —- 191 Other • _ NARRATIVE (Attach additional sheets if necessary and identity with items above) JJ 1. Footnote units to be provided specifically for the handicapped. • 2. Describe the programs listed under this category, 3. Describe those actions necessary to facilitate the accomplishment of the goals. Incremental Year of Submission Tables 1, If and IV of the Three Year HAP approved 3 are incorporated by reference and are not contained in this (second)!third) year submission. HUD 7095 16.78! CITY OF SHAKOPEE 129 East First Avenue, Shakopee, Mipnespta 55379 MEMO HRA Commissioners TO: FROM: Nancy Engman, HRA Director SUBJECT: Housing Assistance Plan DATE: November 29 , 1978 Attached is a copy of the Housing Assistance Plan as it was approved by HUD for the 1978 Community Development Program. I primarily want you to note the continued inclusion of 70 units for the elderly under new construction. This project has not been funded, as originally indicated to us by HUD, and remains a goal in our planning process . Please maintain these copies of the current housing plan. NE:nae Form Approved _ 0418 No.63-A 1471 U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELO?MENT BLOCK GRANT PROGRAM C i c of Shakopee HOUSING ASSISTANCE PLAN 2. APPLICATION/GRANT NUMBER TABLE I -SURVEY OF ROUSING CJit?1DITIOiNS B — 7 . 8 FQJ S 2 117 0 7. ?ER;O^ OF AFPLrCABILITY 4, 15. DATE OF SURVEY(S) USED - - CXJ ORIGINAL . i FRCM: 1978 TO: 1980 u REVISION, DATE- Q AMENDMENT,DATi: NUMBER OF HOUSING UNITS" ALL UNITS OWNER RENTER STATUS AND COttiDITION YEAR OF Or•ALL HOUSL"w UNITS ESTIMATE i TOTAL SUITABLE FOR I TOTAL TOTAL SUITABLE FOR SUITABLE FOR H REA3ILITATION*i REHABILITATION; REHABILITATION; I (d) 78/74 3349 403 1 2758 290 591 i 1i ? _ Substandard 70/74 93 93 50 50 43 43 (. 3y __::;arcs+d ii.iatmirusline2l i 3256 208 5483 . iL.lnt A ::I:,rre Units-Total 78/74 I / 5 � Star�:.rC;)inn 4 m,nus litre 51 � I 26 12 1 1 / ' - - ------ 1 I I I 1 S+a:K Avallab!e-Total ' r I 2770 1 29`' I 605 I _113 I .sum o r lines'l and 4) ; l8/ 74 � 3 X75 i 405 i � i3 4- 5:;^carC Hcu:,n;Stocz Avaiiab!a-Total 3282 2720 55� 2'� k o T;O•dS CATA SCUFCES,AND McTH DS i.+KLt.O additional shcstt,i f n!•ce«ary,and rdantrPy wiU7 hams adova.) � i �r.t.nfUOn of";_o,tandard"used. • i 2. used. j .,,•,n�t:on..,;t"sultsole'or rer.;,orirt»tion" ` ' 3. Gn:a scurws and methods use,'.- 3. c:al hc-,-,r,cond.tions. "Reau:rej only If the applicant propcses rehabilitation as a part of its Housing Strategy a„d as a 9oa1 for hou,anq asarstance. uec:e a;Form nL0-70'53,xhleh is Obsolete MUD-7091 !6.781 APPROVED Form AppnwW OMS No.63-R147t U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City of Shakopee HOUSING ASSISTANCE PLAN 2. APPLICATIOf�/GRANT NUMBER TACLE 11-1 — HOUSING ASSISTANCE NEEDS OF LOWER-INCOME HOUSEHOLDS � — ] g —I D is — 2 ] 0 b 3. ?ER100 OF APPLICABILITY 4. 3. DATE OF SURV EY(9)USSD ORIGINAL REVISION,DATE {E" 1 FROPA: 1978 TO: 1980 O AMENCMENT,DATE 1 NUMBER CF HOUSEHOLDS f ALL HOUSEHOLDS ALL MINORITY HOUSEHOLDS ALL FEMALE-HEADED HOUSEHOLDS. ))j ST,C'USOFHOU3EHOLD$� _ ELDERLY SMALL LARGE ELDERLY SMALL LARGe _ ELDERLY SMALL LARG< ++ REQi ,RING ASSISTANCE- � 11.2 FAMILY (1'2 FAMILY I1-? FAMILY FAMILY FAMILY FAMILY ( TOTAL pBa d j (4". (5 or TOTAL X= /� (5 or TOTAL �� (4 a (5 or leis Mors and /ese more, HANDI- per-ors} parsons}. - - HANDI- pemy�. �k HANOI- persasY pwx*nK) CAPPED CAPPED CAPPED` ( (a) (b-1) (b-2) (b-3) I (b3) (C-1) (C-2) (CJ) (c4) (d-1) (d•2) (d-1) (d-4} 1 ( a. To;s.OwnerHx"holds ✓ C. :% i -,:?r l,r ai 2&nd 3) 156 76 26 54 0 6,a '29 cee d..r,ng to 1 , sra:o 0 1 0 0 0 0 0 0 0 0 it 0 •e .7ranr 155 ( S�. 0 (g U r— — i z c_ n*cr Total Tye. ,00% 49 % 17 % 34 % - t r Fic jaehoid: f '1•'7 { J i ,,r-;:res6,7 and 0) 67— 53 � — 0 0 0 & �:ntcY ho�senolds to be 2ceC the 1 0 1 0 0 0 0 66 53 10 3 0 0 '42 '1_8 r l 3 ha_tic s Expared to Reside 17 8 0 43 15 0 0 1 9 re,c:nta�e ui Total -y r._,L cid Tyaa 1CC% 37- %, % `1 % ( 5 3 h;.n�AT(VE !Ai-srh sddi::onN slr3eu,it nscsr�ry) 1. aa,s sources and methods. 2. S;er2j housing needs at lower-incortw households- • ftraiacn Form HUD-h;;3.9.which is Obsolete Pie 1 of 2 Pa,7as. � 1 ' HUD-7092(6-78) � 1, z� 11G1 jZ(cU� y�� d � f h C by i�ae,�;c � (-j)I • A.PPROYZ U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City of HOUSING ASSISTANCE PLAN 2. APPLICATION/.,RANT NUMBER TABLE 11-2 — HOUSING ASSISTANCE NEEDS OF LONER-INCOME HOUSEHOLDS B I —1 ] g — JS — 2 7 1 -10 0 0 S 3. PERIOD OF APPLICABILITY 4. 5. DATE OF SURVEY(S)USED ORIGINAL 1 ' Q REVISION,DATE FROM!1978 TO; 1980- Q AMENDMENT,DATE PROVIDE DATA FOR EACH CATEGORY OF MINORITY HOUSEHOLD,AS APPROPRIATE (Check zppropn str box) (^deck appropriatsr box) (Chack appropriaar b"). 1. Reserved 1. Reserved 1. Reserved 2. r—'' Black,not Hispanic,- 2. Q Black,not Hispanic 2. [] Black,not Hispanic 3. Q American Indian or Alaskan Nathm 3. Q American Indian or Alaskan Natiwr 3. Q American Indian or Alaskan Nrtivw OF MINORITY I 4. Q Hispanic 4. Hispanic 4. Q Hispanic i HOL .0?CS RECUIRING I 5- Q Asian or Pacific lslander� S. Q Asian or Pacific Islander- 5 G' Asian or Pacific blander ' ASSISTANCE – ELDERLY ELDERLY ELDERLY i SMALL LARGE SMALL LARGE SMALL LARGE (1-2 FAMILY FAMILY 112 FAMILY FAMILY 11-2 FAMILY FAMILY parsonsl pwrsons) 1 TOTAL ( and l4 or /5 or TOTAL and (4 or (5 or TOTAL pa and (4 or 1500, 1 HANOI- less Mor' HANOI- /an r"fe, HANOI- /ear M" CAPPED Penon.) perons) CAPPED persoas) person.) CAPPED Persons! personal (f-1) (f-2) (f-3) j (tl) (2-1) 42) (p-3) (9-4) (h-1) (h-2) (h3) (h-4) 1 ) ! A. T ::.Owner Households (: n o`fires 2.rnd 3) O I 0 0 ' 2 i &vr,or Households to be during the t year program„ 0 0 0 0 0 1 0 0 0 1 0 0 i 3 Qr,ner Ha..ehc;ds 4 ; B. Teal F.en,er Isoumnolds I (sum of liras 5 and 6) 0 I 1 5 I Renter Housenold,to be G;clzczd during;he ;hr a year pfU9fa'n O 0 0 O 0 6 Renter Ho+.seholds } i (rz,'✓ding dis.;/xers) 0 0 0 0 0 0 01 C kE:LARKS Accord; ,-,g to the 1970 Census, Shakopee ' s minority population is .15 percent . The nit:o_ity families known in town are well employed, and do not require assistance . r Page 2 of 2 Pages HUD-7092(6-781 4 . t I it ()MU N•e 61 oil e/l US fit./•Ail IMLN1 Uf Itu.1:.I N+.ANIt UIIUAfa I.l VL:.UI'Mt N1 1 N:•'t !.f "Y' ;(�N1 LULiMUNI►y Its v L I I+YMt.NI U U( 1. 0 4 AN Y fit.U It AM -,._._ __._..._...__. -_.. _ -_. ... 7 AI'Pl 11.A11UN/t11i AfJT Nt!MUt N - --_- -�"-�-_ lit)U IN(i ASSISTANCL Pt AN 1 1 IAUtE 111 1111iEL YLAH 110MANU P1106HAM U J 1l3 {1 j L 17 T TNHGL- YEAH GOAL 1 J f'LHIOUOF APPLICAUILIIY 14EY I 4 ( ORIGINAL fHum 1978 1 1980 s Pi.INCH'. (] 11EvlaluN.0*T6 ._ PPOlt i l Yi. 11 ., '1. yl•�'t..f O AM N ENUMtr.DATE NUN10E1i QF LOW&H INCOME HOUSEHOLDS S V TO Ilk A5613TE0 E — PERCENT IOERLY ll'�POnDnI/ 6MALL LARGE w TYPES AND SUUHCES Of HOUSING ASSISTANCE HOSING TOTAL Igld FAMILY fAS11LY y YPE HANUI• N at Jess 15 at mor* CAPP�D� gtronsl P+aDn{1 rcl sal lei lr, 1 At Total Goal{goo Houuna Assistants lot H01neow114111 0 16 22 3 /won of/elms 2 sled 51 2 1. Now ConmuaUOn Assls►rtwe lot Hongowne/f Iselin of hunrs 1 sled 4) 20 0 4 -1-6 .`.`g 1i r• 3 Federslly Asslstrd Ptuytstn{ 0 6 ?""Nnhalublalwn Asstsasnce lot Humeownere SG 16 18 16 ;' 1 164'"s of hums 6. .1 died di 6 Cummuntly Dievnlopsrtual Bloch Giants •;f� i ! 7 ---- Fnaletally Awttrd Ptc.ytWn{ — five 0 � •4 V '!u•. Y" t 8 B. Total Goals lot 11o..s...y Asu►larecr tut Homeowners by � 1 T� , Porciamaye of U...rse6uld type 31 % 46 % 10 C. Total Goals tot Hous.oy AsslNance lot 1`4411Iet1 L twin at liters IC 14 toted IN) 165'5� 75 5 i 11 1. Naw Rental unns n C 1 $sum ell Lnel Il sled Ill _ J.t 70 I? - f ralrully AN.ssed Ptuylanµ 75� 1 R CS R % 19 Distort• _ t1 , . 14 ---?. Hebalr.l.tal.w,ut fteolal Un.l{ O O O _ O t �: 1•' _ Iselin all Ans•s 16. 16 MO 1, 16 -" - Cumawn.ly lesvolopneenl Bk+ale Gtrnt{ 16 - - - fedetally Aamood Peoyten g _- ^� 0--- % 17 UUtrt• 0__0 —n- 1e feelers ltcnlalllledl{ _ _ 70 5 48 17 pick,' leurn of hors I y and 701 � 1 t *• t 18 --'— frderally Ali sled % 20?1 U Towl l.uNS lot Huuuny AuWance Iw Renters by�_......— Tf)OX 4 5 � 3 3 yh --iJ--% ;i It;•�.1, Prtro..law.of Itou-I IM Type ?T E. Tool Goals tut f lodatally Assisted Hrolal Units by 3 3 % ).4 % Pefcenlaye of ltuuwttold Type 1 NARRATIVE iAllach addiavna/sheets it nece"ary and idositl/y Wid)t+tl . 4 4Dov1) 1� 1. 1 outline units to ,:pluwded specifically tot the handicapped. 2. Wesudie Ilia psu• .a.ns listed under this Cateyuty. 3. Oescldw tleuse tun•,neeussaty to(aeilit-ue the accomplishment of the 90411• CHECK Of AI'Pt WAN I WISHES TO REVIEW A't TAT&111'4A I&OUSItl rporoml; to a p HULy IW3 16 7111 Heplacef tutor HU t /UIt, 10, jie:h to OLsulrla �_gEti.dlrlrtn L APPROVER Form ApprovwJ 01,10 No,C3 H1471 U.S.OF PARTMI N1 OF- HOU51W,AND URBAN PEW I iWWNT "J ITNA1d L.Of AFV'LICANI COMWONITY OEWA OPMENT I'LOCK GR.P.NT PHOGItAM -.�.�-,,,.1_.�,1/(--111---.J)1+-�41 -1�.r�i'"` HOUSING ASSISTANCE PLAN 2. APPI 1CAT10r4jGRANT Nr1MBE H ?ABLF IV•GEN: r f urm Apr)ruv4al OMH Nu 61 1114 11 US.DC PAR 1 MENf U1 NO11S r NO A NU 0110 A N E)EVE 10-&A NY , NAr.1r 01' APPLICANT COMMUNII Y DE VLt0I'MLNI' BLO;;K(iHAHI 111MGR0.b4 C,.l (. y U�, •Irl��`��1��` HOUSING ASSISTANGEPtA14 S A)1 rCAllLru+.nnyt rJUr+vEn - _...-_�� TABLE V-AItiNUAL. HOUSING ACIION MOGRAM --r`J T . _ L-! I.L i �I_I 1 s ? o o s 3. PE171100 OF APPLICABIL11Y - »,,(' 4 IrJ O1110INAL I-ROM (� p 1 7 TO 19 7$ p Q 00 1 t, REVISION.DATE -- -- - ---- s 1i, C_] AMkNDMENT•DA1E - - PA)MBER OF LOWER-INCOME HOUSEHOLDS TO BE AS},rSIE0 i^ ELDERLY SMALL LARGE TYPE$AND SOURCES Of HOUSING A&I'ISTANCE It 2versonsl FAMILY FAMILY TOTAL e+sd (4 or less HANOI- f5 or morel CAPPED persons) persons) ---- __— fart ---- ----- —1b) ---lcl - _ 1d) 1 A. Total Goals for Housing Assistatce lot Homeowners 31 6 13 12 Isum of lines 2 and 6) 2 1. New Construction Assistance for Homeowners - - — - --` )rum of lines 3 and 4) 3 Federally Assisted Programs - 4 _ Others 5 2. Rehabilitation Assistance for Homeowners(turn of lines 6. 1 and Bl _ 1 9 6 9 (� 6 Com op munity Develment 81ocL Grants �- 7 Federally Assisted Programs 0 Other♦ -- 9 8. Total Goals for Housing Assistance for Renters /sum of lines If, JI and Iel � 72` - 10 1. New Rental Units Isom of lines 12 end 13) _LQ 11 FederellyAantadPrograms -�^ --ySl 1i Other" T- -- -J- --- 13 2. Rehabilitation of Rental Units Isum of lines 15, f6 and 171 Q Q 0 0 14 Community Oevelopnlcn�l'loc rants ---' -�-Q - 15 Federally Asuned Programs n - 16 'Other • ij ---- 17 3. Exntin9 Rental Unite Isum of lines 19 and 20) 20 2 13 S 18 Fed erally As;_s7i -- - -- + 191 Other ♦ NARRATIVE (Attach addition&/Shee(s ifltecessaryend identify with items above) JJ 1. Footnote units lobe Provided specifically for the handicapped. a 2. Describe the programs listed under this category. 3. Describe those actions necessary to facilitate the accomplishment of the goals. Incremental Year of Submission Tables 1, II and IV of the Three Year HAP approved 1 C U 3 are incorporated by te(erence and are not contained in this (sa'ondl/third) Veal submission. I HUD 7095(6-7e1 Af's'ROYEU I . OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ . SPECIAL SESSION SHAKOPEE , MINNESOTA NOVEMBER 21 , 1978 Mayor Harbeck called the meeting to order at 7 : 3S P .M. with Cncl . Leroux, Hullander, and Reinke present . Cncl . Ward and Lebens were absent . Mayor Harbeck introduced MI- . H.R. (Bo) Spurrier to the Council as the new City Engineer . Reinke/Leroux moved to approve the Minutes of November 2 and November 8 , 1978 , Special Sessions , and November 8 , 1978 , Adj . Special Session , as kept . Motion carried unanimously . The City Adm. presented a copy of a communication received from Mr . John Boland, Chairman of the Metropolitan Council , advising the City of the approval of the third year grant for O 'Dowd 'Lake , and also a communication received from Dr . Thomas Rolloff, Director of the Shakopee Community Education Program, requesting the appointment of a representative from the City to the Shakopee Community Education Advisory Council . Harbeck/Leroux moved to appoint the City Adm . as representative from the City to the Shakopee Community Education Advisory Council . Motion carried unanimously . The City Adm. informed the Council that he had received cards from the the Julius A. Coller family, and the C .F . Mueller family, expressing their appreciation for cards and flowers which were sent on behalf of the City . Cncl . Hullander reported that he was present at the ballot recount in the Suss/Rees race . He stated that he felt both the Shakopee and the County election judges did an excellent job . Cncl . Leroux inquired as to the reason for the location of a mailbox for the home located on Legion Street south of 10th Avenue . The City Adm. reported that Legion Street is presently a gravel road, and that the post office has certain policies concerning the delivery of mail on rural and urban roads , which excludes delivery on a gravel road. Mayor Harbeck reported that he attended the Mayor ' s Conference and that he was elected First Vice President . He also added that one of the main items of discussion at the conference was the replacement of the head of the Metropolitan Council . Mayor Harbeck stated that he favored the reappointment of John Boland to that position. Mayor Harbeck recognized anyone in the audience who wished to speak on any item not on the agenda . There was no response . The City Treasurer made an addition to the schedule of bills as pre- sented, and discussion ensued concerning garbage collection complaints . Harbeck/Reinke moved to direct the City Adm. to meet with Woodlake Sanitation and try to resolve the complaints which have been received. Motion carried unanimously . Leroux/Reinke moved to approve the bills as presented. Roll Call : Ayes - unanimous . Noes - none . Motion carried . Leroux/Reinke moved to remove Ordinance No . 13 from the table . Motion carried unanimously . The City Attorney reviewed the revised Ordinance with the Council . Harbeck/Reinke moved to offer Ordinance No . 13 , An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 6 Entitled "Other Business Regulations and Licensing" by Adding a New Section to be known as Section 6 .42 Motion Picture Theater License , and moved its adoption. Motion carried unanimously . Proceedings of the City Council Page - 2- November 21 , 1978 Upon Motion of the Chair, shall Ordinance No . 13 now pass? Roll Call : Ayes - unanimous . Noes - none . Motion carried. Leroux/Hullander moved to remove Resolution No . 1326 from the table . Motion carried unanimously . The City Adm. read Resolution No . 1326 , A Resolution Accepting Work on the 1977- 3 Bluff Avenue Project . Upon Motion of the Chair, shall Resolution No . 1326 now pass? Motion carried unanimously . Leroux/Hullander moved to remove the final payment of $9 , 830 .40 for the 1977- 3 Bluff Avenue Project from the table . Motion carried unani- mously . Leroux/Hullander moved to authorize the final payment of $9 , 830 . 40 for the 1977- 3 Bluff Avenue Project to Arcon Construction Co . , Inc . Roll Call : Ayes - unanimous . Noes - none . Motion carried. Hullander/Leroux moved to remove the status on the 1978 priorities from the table . Motion carried unanimously . The City Adm. presented the status on the 1978 priorities , and requested input from the Council as to what they felt should be priority items . Discussion followed . Leroux/Hullander moved to open the public hearing on the vacation of an easement in Macey Plat . Motion carried unanimously . Mayor Harbeck asked for comments from the audience - there were none . Hullander/Leroux moved to close the public hearing. Motion carried unanimously . Leroux/Reinke offered Resolution No . 1329 , A Resolution Vacating a Utility Easement Lying Within the Boundaries of Macey Plat , and moved its adoption . The City Adm. read the Resolution . Motion carried unanimously . Leroux/Hullander moved to open the public hearing on the application by Transportation Diversified , Inc . for a taxicab license . Motion carried unanimously . Mr . Robert F. Carr , President of Transportation Diversified, Inc . , was present and answered questions of the Council conceriaing the proposed taxicab service . Reinke/Leroux moved to close the public hearing . Motion carried unani- mously . Leroux/Reinke moved to grant a Taxicab License to Transportation Diver- sified, Inc . , 6958 Cedar Avenue South , Richfield, Minnesota . Motion carried unanimously . The City Adm. reviewed the proposed plat of Koskovich Valley Park 1st Addition with the Council . Hullander/Leroux moved to approve the preliminary plat of Koskovich Valley Park 1st Addition , and offered Resolution No . 1328 , A Resolution Approving Final Plat of Koskovich Valley Park 1st Addition , and moved its adoption . The City Adm. read the Resolution . Motion carried unanimously. The City Adm. and the City Engineer reviewed with the Council the pro- posed preliminary plat of Hillside Estates 1st . Hullander/Reinke moved to approve the preliminary plat of Hillside Estates 1st Addn. with the conditions recommended by the Planning Commission. Motion carried unanimously. Proceedings of the City Council Page - 3- November 21 , 1978 Hullander/Leroux moved for a five minute recess at 9 : 03 P .M. Motion carried unanimously. Harbeck/Hullander moved to reconvene at 9 : 15 P .M. Motion carried unanimously. Leroux/Harbeck moved to approve Change Order #1 on 1978-1 Highway 101 Utilities in the amount of $3 ,219 . 80 . Roll Call : Ayes - unanimous . Noes - none . Motion carried . A copy of a petition was presented to the Council signed by seven property owners along Park Ridge Drive , requesting the installation of City water and the blacktopping of the road . Hullander/Reinke offered Resolution No . 1330 , A Resolution Declaring the Adequacy of a Petition and Ordering Preparation of Report , and moved its adoption . The City Adm. summarized the Resolution . Leroux/Harbeck moved to table Resolution No . 1330 . Motion carried unanimously . Leroux/Hullander moved to direct the proper City officials to sign a Petition for improvements on Park Ridge Drive . Motion carried unani- mously . Leroux/Hullander moved to remove Resolution No . 1330 from the table . Motion carried unanimously . Upon Motion of the Chair, shall Resolution No . 1330 now pass? Motion cayried unanimously . The City Engineer reported on the status of several public improvement projects , including the 1978- 1 Highway 101 Utilities (Cretex project) and the Holmes Street Project . The City Adm. requested input from the Council concerning the Park Dedication Ordinance . He suggested that the 10% fee be paid at the time of platting , unless otherwise indicated in the Developer 's Agree- ment to be paid at the time the Building Permit is acquired. To deter- mine the amount paid when application is made for the Building Permits , the total raw land value of the plat would be divided proportionately according to the size of each lot . Discussion followed, with the Council in consensuswith the City Adm . ' s recommendation . Reinke/Leroux moved to authorize the hiring of Larry Martin as Assistant City Assessor for 1979 at a salary of $13 ,000 . 00 per year , with salary reviewal after six months . Roll Call : Ayes - unanimous . Noes - none . Motion carried . Leroux/Reinke moved to authorize the hiring of Janet Witkowski as • Police Secretary for 1979 at a salary of $800 . 00 per month effective December 4 , 1978 with salary renewal after six months . Roll Call : Ayes - unanimous . Noes - none . Motion carried. Hullander/Reinke moved to enter into an agreement Between the City of Shakopee and Independent School District #720 Relating to the Establish- ment and Operation of a Jointly Sponsored Community Education and Recreation Program. Motion carried unanimously . Hullander/Reinke moved to authorize Lois Weckman the utilization of the upstairs of the City Hall during the month of December for the Christmas Toy Project . Motion carried unanimously . Proceedings of the City Council Page -4- November 21 , 1978 Hullander/Leroux moved to authorize the expenditure of $730 . 00 to enroll five police officers in Defensive Driving School . Roll Call : Ayes - unanimous . Noes - none . Motion carried . The City Attorney reported on the status of three pending appeals involving the City . Reinke/Harbeck moved to adjourn at 10 : 30 P .M. Motion carried unanimously . Douglas S . Reeder City Administrator 3 � 1r COUNTY COURT HOUSE - 110 - SHAKOPEE, MN. 55379 (612) 445-7750 EXT. 100 November 22, 1978 Mr. Douglas S. Reeder Shakopee City Administrator 129 East First Avenue Shakopee, Minnesota 55379 Subject: Notice of Termination; Lease Agreement for Crime Prevention Unit Dear Mr. Reeder: Enclosed please find a copy of Resolution No. 78184 adopted yesterday by the Scott County Board of Commissione-_-s. You will note that the resolution deals with the dissolution of the Crime Prevention Unit and directs a number of other related actions by this office. Pursuant to paragraph eight of this resolution, you are notified herewith that LEAA funds for the Scott County Crime Prevention Unit will be suspended effective on December 31, 1978, and that the lease between the City of Shakopee and the County of Scott dated October 28, 1977 for the premises described there- in as 'one thousand forty—five (1045) square feet of office space located on the second floor of the Municipal Building at 476 South Gorman Street, Shakopee, Minnesota" shall terminate with the close of business on December 31, 1978• I will take this opportunity to thank you for the many courtesies extended the Crime Prevention Unit throughout its entire stay in City of Shakopee facilities. Kindly direct any questions to my personal attention. Sin. erely, ,,--al.' e F. Ri s dmi 'strator Ffs JFR:np Certified No. 930001 Encl. Res. No. 78184 cc: Mr. Gary Scott, CPU Director j Mr. Dennis P. Moriarty, County Attorney R�C NOV 21 1978 CITY OF SHAKOPEE OFFICE OF THE ADMINISTRATOR JOSEPH F. RI-GS/ADMINISTRATOR ROBERT 1. 1.ANGER/CHF. DEPUTY ADMINISTRATOR Scott County Is An Equal Opportunity Employer BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date November 21, 1978 Resolution No. 7818h Motion by Commissioner Oldenburg Seconded by Commissioner Hron RESOLUTION TERMINATING CRIME CONTROL PLANNING BOARD GRANT NO. 23071120878; DISSOLVING THE SCOTT COUNTY CRIME PREVLENITI'ON UNIT AND PROGRAM: AND ASSIGNING THE PROPERTY THEREOF TO PARTICIPATING JURISDICTIONS. WHEREAS, the Scott County Crime Prevention Unit and Program was established on July 1, 1976 by the County Board under Governor's Commission on Crime Prevention and Control Grant No. 2308720876 on behalf of the cities of Belle Plaine, Jordan, New Prague, Prior Lake, Savage and Shakopee and the County of Scott, and placed under the operating jurisdiction of the Scott County Law Enforcement Council created therewith; and WHEREAS, following nearly two years of the unit 's operation, public meetings of local units of government in Scott County were held for the purpose of determining the effectiveness of said agency, resulting in recommendations on the part of the Law Enforcement Council under letter dated August 15, 1978 to dissolve the Scott County Crime Prevention Unit and Program effective December 31, 1978• NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott, Minnesota, that effective with the close of business on December 311 1978, Crime Control Planning Board (formerly the Governor's Commission on Crime Prevention and Control) Grant No. 23071120878 be and hereby is terminated and the Scott County Crime Prevention Unit and Program is dissolved. BE IT FURTHER RESOLVED, that the application to the Crime Control Planning Board for funds to sustain the operations of the Scott County Crime Prevention Unit Program for the period January 1, 1979 through June 30, 1979, be and hereby is with- drawn and Resolution No. 78050 dated February 21, 1978 is rescinded accordingly. BE IT FURTHER RESOLVED that the disposition of all non—expendable personal property of record acquired by or on behalf of the Scott County Crime Prevention Unit shall be made by the County Administrator distributing same to the several participating government jurisdictions on the ratio of their respective dollar match contributions to the total dollar match contributions over the period of the program, the relative values of which are to be applied to the cost of personal property at its original purchase price or as close thereto as is practical, and awarded accordingly. BE IT FURTHER RESOLVED, that all other non—expendable personal property, ie donations, sample equipment, etc. , shall be assigned to and maintained by the Office of the County Sheriff for use by the above participant jurisdictions on a sign—out basis, said property which is to be inventoried and incorporated into the property record system of the county. BE IT FURTHER RESOLVED, that the distribution of personal property made hereinabove is conditioned upon the express use of same by all recipient jurisdictions for crime prevention or related purposes in accordance with applicable regulations. r J BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY,MINNESOTA Date November 21, 1978 Resolution No. 78184 Motion by Commissioner Oldenburg _Seconded by Commissioner Iiron BE IT FURTHER RESOLVED, that the County Administrator is authorized and directed herewith to serve written notice upon the City of Shakopee notifying said jurisdiction that LEAH funds for the Scott County Crime Prevention Unit will be suspended effective with the close of December 31, 1978 and that the lease between the City of Shakopee and the County of Scott for the said unit 's office facilities dated October 28, 1977 shall terminate on that same date in accordance with applicable provisions therein. BE IT FURTHER RESOLVED, that the Scott County Law Enforcement Council is directed herewith to serve written notice of termination of employment effective on December 31, 1978 upon the director and all employees of the Scott County Crime Prevention Unit in accordance with the procedure set out in Rule X of the Scott County Personnel Rules therefore. BE IT FURTHER RESOLVED, that the sum of $2,080.19 is authorized and ordered to be paid over to the State of Minnesota Crime Control Planning Board in satisfaction of that agency's audit of grant number 2308720876 conveyed under a letter dated October 10, 1978• BE IT FURTHER RESOLVED, that the County Administrator is authorized and directed to take any and all steps necessary to bring about the effective dissolution of the Scott County Crime Prevention Unit and the timely termination of grant number 23071120878. BE IT FURTHER RESOLVED, that copies of this resolution to the Crime Control Planning Board and the Metropolitan Council will serve as official notification of the actions taken hereinabove. BE IT FURTHER RESOLVED, that copies of this resolution shall be furnished the chief administrative officer of each of the cities of Belle Plai.ne, Jordan, New Prague, Prior Lake, Savage and Shakopee; members of the Scott County Law Enforcement Council by the County Administrator. YES NO Koniarski X Koniarski Worm k Worm Hron X Hron Oldenburg X Oldenburg Boegeman X Boegeman State of Minnesota 1 SS. County of Scott f 1,Josaph F.Ries,Duly appointed,qualified and acting County Administrator for the County of Scott,State of Minnesota,do hereby certify that 1 have compared the toregoing copy of a_._.Resolution_ with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Mirmesots+,at the r ses-ion held on the 21St day of Nov. 19 78.now on file in my office,and have found the same to he a true and correct copy re ect Witness my hand and official seal at Shakopee,Minnesota,this_ . . 21st ._ __.._..day of NOVember, 1978 _ -- County Administrator SCA corm 1 (3 Deputy Adnumtauator L I HHII league of minnesota cities November 15, 1978 TO: City Clerks, Managers and Administrators Please inform your Mayor and governing body on this subject FROM: Stan Peskar, General Counsel On Monday, December 11 , at 10:00 a.m. in the League conference room there will be a special meeting of the League's Committee to establish League lobbying positions , on personnel and pensions. The major purpose of this meeting is to help formulate a League position on whether state general fund monies should be appropriated to fund some or all of the actuarial deficit of the 29 cities which have local police or firemens relief associations, and if so at what amount or proportion. Participation in these deliberations is not limited to people who have been members of the personnel and pensions committee during the past year. Any city official who has an interest in these subjects is invited to attend and participate. Please notify the League office by December 4 if you plan to attend. Direct correspondence to Stan Peskar, General Counsel , at the League office, SGP:cmt NOVJ CITY OE SHAKOPEE 300 hanover building, 460 cedar street, saint paul, minnesota 55101 (61 21 222-2861 Philip J. Mickus 3 ' 2" Variance from rear yard setback requirements Je -rf e rso H -s7: 75' w 0 b L i CITY OF SHAKOPEE fE' 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: Douglas S . Reeder, City Administrator FROM: Gregg M. Voxland , Finance Director SUBJECT: 1978 Budget Modification DATE:_ November 29 , 1978 s I am recommending the 1978 budget be modified at this time to allow for changing conditions since the budget was adopted fourteen months ago . I . Offsetting decrease in Assessor' s capital budget item and increase in Finance ' s capital budget item. To allow for office equipment transferred to the assessing function and purchase of equipment more suited to needs of the finance department . 2 . Increase in capital budget for police . To allow for commitment to purchase 3 police squad cars in 1978 (specifications were approved by the City Council on November 8th. ) The present squad cars are high mileage and it is desirable to order replace- ` ments as soon as possible . It is planned to award bids on December 19 , 1978 , thus making the purchase chargeable against the 1978 budget . The 1979 budget will be amended later to compensate . 3 . decrease in unallocated contingency to offset the increase in police and maintain the same total appropriation. GMV :nae RESOLUTION NO. 1331 A RESOLUTION AMENDING THE 1.978 GENERAL FUND BUDGET WHEREAS , the 1978 General Fund Budget was duly adopted by :_he City Council. under. Resolution No . 1129 ; and WHEREAS , it is desirable to amend and/or modify such a budget from time to time , in light of changing conditions . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL 07 THE CITY OF SHAKOPEE', MINNESOTA, that said budget be amended as follows : INCREASE DECREASE Assessor - Capital Equipment T250.00 Finance - Capital Equipment $ 250 .00 Police - CapiLa - Vehicles 13 ,000 .00 Unallocated Contingency --'—' 13,000.00 $13 ,250.00 $13 ,250.00 Adopted in regular session of the City Council of the City of Shakopee , Minnesota, held this 5th day of .December, 1978. Mayor of the City of Shakopee ATTEST: City Administrator Approved as to form t is day of December, 1978 City Attorney ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12 OF THE SHAKOPEE CITY CODE BY DELETING SECTION 12.06, SUBDIVISION 5, "PUBLIC SITES AND OPEN SPACES, : AND BY ADDING A NEW SECTION 12.061, "PARK DEDICATION, PUBLIC SITES AND OPEN SPACES." Be it ordained by the City Council of the City of Shakopee as follows : Section 1. Section 12.06, Subdivision 5 of the Shakopee City Code is hereby deleted in its entirety. Section 2. Section 12.061 as hereinafter set forth is hereby adopted. "SEC. 12.061. PARKS, PUBLIC SITES AND OPEN SPACES. Subd. 1. Park Dedication. A. Pursuant to Minnesota Statutes 462.358, the City of Shakopee does hereby require that in all plats of subdivisions to be developed for resi- dential , commercial , industrial or other uses , or as a planned development which includes residential , commercial and industrial uses, or any combination thereof, a reasonable portion of each such proposed subdivision be dedicated for public use as parks, playgrounds, public open space, or storm sewer water holding areas or ponds, which reasonable portion shall not be less than five percent for commercial or industrial plats and not less than ten percent for residential plats. Said land shall be suitable for public uses as hereinbefore set forth and the City shall not be required to accept land which would not be usable for public uses hereinbefore set forth or which would require extensive expenditures on the part of the public to make them usable. Should the land required by the City have a greater fair market land value than the average fair market land value of the land in the plat, then the City shall be authorized to require dedication only of an amount of land equal to the above enumerated percentages of the fair market land value of the property being platted. B. The City of Shakopee shall have the option of requiring a cash contribution in lieu of the land dedication set forth in Paragraph A of this Section, which contribution shall be based on the following schedule for each commercial or industrial plat or subdivision: For each plat wherein the land is valued between $1.00 and $200,000.00, a contribution of five percent of said value; for each plat wherein the land is valued between $200,001.00 and $1,000.000.00 a contribution of $10,000.00 plus two percent of the value over $200,000.00; and for every plat or subdivision wherein the value is $100,000.00 or more, $26,000.00 plus one percent of the value in excess of $1,000.000.00. The contribution for residen- tial plats shall be ten percent of the fair market value. C. Any cash contribution in lieu of land dedication shall be based on the total fair market value of the land being subdivided. For the purposes of this Section, "fair market land value" is defined as the market value of the land within such plat or subdivision as of the date presented to the City Council for preliminary approval , and if no preliminary approval be given or required, as of the date so presented for final approval , as determined by the City Assessor in the same manner as he shall determine the market value of land for tax purposes , excluding in determining such value, all value added to such land by improvements serving such land, but including in such determination the highest and best use to which the land can be put under the zoning district's enforce at the time of the platting. D. The actual dedications of any land as provided in this Section shall be made at the time of the platting and as part of the platting, and any cash payments made in lieu of such land dedication shall also be due and payable prior to the time final approval of the plat is given by the City Council of the City of Shakopee. However, at the request of any party submitting a plat, the City Council in its discretion may determi6e the amount of the cash payment required to be made of the developer at the time of final plat approval , and may enter into a contractural agreement with said developer to allow said payment to be deferred until a building permit or permits are issued for the lots in said plat. Any such deferment if allowed by the City Council shall be in accordance with the provisions of a contract, the form of which shall be approved by the City Administrator, which contract shall designate the amount to be paid in lieu of park dedication for each specific lot in the plat and which contract will be filed as lien against the property. E. Should the City of Shakopee exercise its right under this Subdivision to require actual land dedication pursuant to Paragraph A hereof, and should the amount of land so dedicated be insufficient to meet the public needs as contemplated therein, the City reserves the right to obtain by negotiation or con- demnation any additional land necessary to effectuate the public purposes contemplated herein. " Section 3. This ordinance shall take full force and effect upon its adoption and publication. Adopted on the day of 197 . By the City Council for the City of Shakopee Mayor Walter Harbeck Administrator, Douglas Reeder � o -- GO,s . s z o so 7 C rA W A j � I r oa 1 iZ mI ? I � I � � S QQ ON 0Xr►. 3 o 4 Q t ��.ilk W . al ` 1 h Y♦ i too ,0 t ADDENDUM TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 5, 1978 81 Routine Resolutions and Ordinances : g] Resolution No . 1339 - Authorize Execution of Agreement 9 cc ] Discussion of K-Mart Tax Increment 101 Consent Business : a] Same b] Same c ] Delete d] Same - Firm recommended - Von Klug & Associates , Inc. el Same f] Add - Motion to authorize hiring of Patchin Appraisals for completion of appraisal for O'Dowd Lake Park Land (1979) purchase g] Add - Motion to approve acquisition of the properties involved in the 1978 Community Development Program (4th and Minn. ) , at a price to be determined through the fair market appraisal process 111 Other Business : a] Discussion of feasibility study for trunk sewer project b] Discussion of proposed land trade with Halo Investment Co. c ] Update report on PCB problems at Blue Lake d] Appointment of Mr. Gary Eastland to the Industrial/Commercial Development Commission - as advisor. e ] Resolution No . 1341 - Fire Pension Increase Douglas S. Reeder City Administrator 1 SRgnOR E nr_PAS!; OAR CHART fOR TIMi PMASTNO OF ACTIVITIES TIME ./� ACTIVITY Winter-Spring '76 Summer-Fill 176 Winter-Spring 177 Sussw-fell '77 Winter-rsll '7e Winter 179 Suwer an Summer 'a2 1985-1990 v Consultant Agreement Consumated nalT A Repo Analysis is Report i ever Protect D . evelppment Repot Layout Development Far Of f ical Map Draft Environmental :mp act Statement I Ca-Dined Location and i Oeslgn Hearing Activities Final Envirahm:.tsl Impact Statement •` Combined Location and ® ®1 Des lgn Study Repart Adoption of Official Map By Municipal hies Shakopee By-Pass Protect Programming to FK A Detail Design Activities Right-of-Way Acquisition For Total Takings Construction Limits Determination Right-of-Way Acqulaltldn For Partial Takings Protect Let For Construction 10004 /I V Z Z Z 80% TOTAL W O TAKINGS I p I o j 60% I U_ Q 50% j O -� }, 3 40%- H I _---- � PARTIAL J O TAKINGS C a 20 Ma O , mr CL m 0% SPRING '76 SPRING ' 77 FALL ' 78 SUMMER ' 80 a -� CITY OF SHAKOPEE 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: -- Mayor & Council FROM: Douglas S . Reeder, City , Administrator SUBJECT: 1979 Salaries-_ DATE: November 30, 1978 It is my recommendation that the City Council discuss in general terms the salaries of City Employees at this meeting and that the City Administrator make specific recommendations for each salary at the Council meeting of December 19th. I believe that a general discussion at this time will set the pattern for specific salary adjustments . In order to give you some background information, I have attached several items for your review: A. The Stanton Survey which gives the average salaries for 1978 for most city jobs which I have supplemented with the Shakopee salaries . B . Several items from the League concerning the President ' s 7 percent guidelines . C . A sample of the job descriptions developed for non-union employees and the evaluation form which will be used to help determine salary adjustments . D . The current and proposed job classifications . E . Summary of existing Police Contract for 1979 . F. Summary of existing Public Works Contract for 1979 . I am prepared to discuss with you the following matters at this meeting: A. Proposed classifications of City staff positions . Proposed salary ranges for each classification. C . Current evaluation system. D. President Carter ' s wage guidelines . E . Proposed approach to specific wage increases . F. Proposed changes in fringe benefits . Mayor & Council -2- November 30, 197 A. CLASSIFICATIONS OF CITY EMPLOYEES : In classifying the various City positions into groups the attempt is made to group jobs with like responsibilities and job requirements in order that they be compensated in a similar manner with the fellow City employee and with similar employees of other cities and private industry . (I have not , as the City Council directed me to do , completed a summary of local private industry to verify salary levels of the local market , but continue to rely on the Stanton Report which reports both public and private employees) . In 1977 , the City Council for the first time approved the classification plan which is in Attachment D . In reviewing this classification plan against similar jobs in the private and public section, I have concluded that these classifications are still valid with a few slight changes : 1 . 1 have removed the classification of Engineer . Aid , Assessing Clerk and Assistant Police Chief . We don' t have this , and we probably won' t . 2 . I have added the following positions not included before : Finance Clerk Engineering Secretary Building/Assessing Secretary Public Works Clerks HRA Director Assistant City Assessor Engineer Technician 3 . I have moved the following positions : Police Clerk I from Clerk III to Clerk II . The move is simply to distinquish three separate levels of Police clerical positions , each with a different salary range . B . SALARY RANGES FOR CLASSIFICATION: 1 . Classified Employees To adjust the salary ranges for each classification, I reviewed the following : a . The relationship between our current salaries and those of other private and municipal employees . b. The relationship of our ranges to those of other employees . C . The relationship of our salaries to the ranges . d . The President ' s wage guidelines . Attachment D shows the salary ranges for 1978 and the proposed 1979 ranges . Generally the ranges were increased by seven percent (7%) . In some cases the seven percent (7%) was rounded up to keep a round number range . The range for Senior Accounting Clerk was analyzed very carefully this year and it is felt that no increase in the top of this range is needed for 1979 and that the employee classified in this range is correctly classified . The employee in this range will reach the top of the range this year and as such, I believe she is well paid for the work she performs . In future years , she will continue to get some increases related to the cost of living . Mayor & Council -3- November 30, 1978 2 . Executive Salary Ranges Range I - This range was increased by $2000, ro reflect the market more accurately. Employees in this range are either supervising highly paid personnel or have educational backgrounds which puts them in great demand . Range II - This range has been increased by about six percent (6%) to reflect cost of living increases. Range III - This range has been increased by seven percen—t77%) to reflect cost of living increases . Range IV - This range has been increased by seven percent (7%) to reflect cost of living increases . C . CURRENT EVALUATION SYSTEM: Attachment C is an example of the job description we have developed and the evaluation form used to evaluate each employee every six (6) months.. I believe the job descriptions are accurate and the evaluation system is a good start which still needs refinement . These evaluations force face to face contact by the employee and supervisor to discuss performance . This, I think, is essential to having an evaluation system which encourages frank discussions which can lead to better communications and better performance . D. PRESIDENT' S WAGE GUIDELINES : President Carter has suggested seven percent ( 7%) limits for salary increases including fringe benefits . This limit is to be an average and some employees are exempt . For Shakopee the following are exempt : 1 . Police Patrolmen - 2nd year of 3rd year contract . 2 . Public Works employees - 2nd year of 2 year agreement . 3 . Receptionists - employees under $4 .00 per hour . 4. Recreation Board employees - separate unit . 5 . Police Sergeants - tandem relationship with Patrolmen. To comply with the President ' s guidelines, the average increase of the remaining fourteen (14) employees must be seven percent (7%) including fringe benefits . This , of course , causes some problems since some City employees are affected while others are not . Both Police and Public Works will exceed this . See Attachment E and F. While these guidelines are "voluntary" , it is my recommendation that we abide by them strictly and that inequalities resulting will have to be coped with in future years . Attachment B gives some background on these guidelines from the League . E. PROPOSED APPROACH TO 1979 SALARY INCREASES : To set the salaries for non-union employees for 1979 , it is my recommendation that the following method be used : Mayor & Council -4- November 30, 1978 1 . Evaluate all employees using evaluation form . 2 . Divide employees in three groups depending on performance - superior, average, need imprcve- ment . 3 . That specific percent increases be assigned to each group such as : Total increase Superior 8 percent Average 6 percent Below average 3 percent 4 . That employees whose salaries are $12 ,000 or below, be granted an additional one percent (1%) . This method of setting salary increases negates to some extend the entire classification system for classified employees who should each year progress up their range till they reach the top; which is the top going rate for that job. To do this the increase - or steps conbined with the cost of living normally given, would exceed the seven percent (7%) guidelines on the average . It is, however, the best approach for this year when salary increases will not keep up with the cost of living . F. FRINGE BENEFITS : I am proposing no changes in the vacation or holiday schedules . These appear to be well received by all City employees . I am recommending that the City payment for health and life insurance be increased by $10 for non-union, non-department head employees . This will put them slightly ahead of the union employees , at lease until the next increase of the health costs when these employees will also receive an increase in City participation related to the amount of the increase costs . These health insurance costs are climbing rapidly each year, and I am sure will increase again this year . This proposed increase will keep the cost to the employee about the same for 1979 . For department heads , I am recommending that the City pay the full cost of health and life insurance . I think that it is appropriate to have some added benefits for those employees who represent management and who generally put: in many hours in excess of their normal week. They are , of course , compensated well for their efforts , but I feel that this type of additional recognition will make them feel different (and ahead of) those they supervise and make their efforts on behalf of the City seem more compensated for . This will amount to about a $30 tax-free benefit per month. These increases in the fringe benefits will , of course , have to be included in the seven percent (7%) average and, therefore, I will need to do some close analysis to be sure that the final package recommended to you does not exceed the limit . DSR/jiw Attachments Survey Summary 4 5, Job b 1978 MEAN SALARIES re Group and Total Hennepin, Suburb# Suburbbq'^ Skill No. of Overall State Metro Ramsey, Suburban Over Under;'; Level Job No. and i',le Emolovees Mean Agencies A encies Twin Cities unties 0 1y000* " ; ^--^`� PUBLIC WORKS AND MAINTENANCEH/QN4JOe' 1. "Unskilled labor" 1. Custodian 1,429 $ 943 $ 916 $ 785 $1,037 $ 914 $1,031 $1,033.- 2. Laborer 434 1,124 980 - 1,200 1,213 1,114 91;% 11 , " iskilled labor" Light Equipment Operatoc.,, 11191 1,148 1,132 1,267 1,180 1,207 1,2101Z wl,095,: Sewer & Water Maint Worker 217 1,241 1,187, 1,327 1,2171:+t1,085'� 5. Parkkeeper *412 1,196 1,162 - 1,257 985 1,210 1100 1,01 6. Auto Serviceworker 104 1,113 932 1,359 .E 1,211 - 1,1�gaF" I "ti 1I I . d��7Sr led labor" -Heavy Equipment Operator 306 1,335 1,281 1,357 1,410 1,293 1,309 Sewer & Water Maint Wrker 97 1,342 1,385 1,434 - 1,;312 1,230., Mechanic 340 1,346 1,296 1,514 1,427 1,311 1,3917t?l71z1,2�T' IV. ' list-line supervision" 10. Maint Supervisor 354 1,534 1,520 - 1,676 1,191 1,499 1,311 ' V. to cond-line supervision" I. Superintendent 117 1,757 1,667 1,910 1,964 1,648 1,714 1,546 `' VI. To public works job" Director of Public Works 44 (27,402)* 41,568* 36,573* 41,182* 29,532* 26,5$,1* 20,981#, ENGINEERING I. "Entry-level - high school grad" 13• Engineering Aide 1 96 969 934 - 1,084 927 II , "Entry-level - 2-yr vocat'1 schl grad" 14. Engineering Aide 11 746 1,220 1,210 1,301• 1,267 1,'062 - ' III. "Voc grad plus 3-5 yrs' experience° 15. Engineering Aide 111 659 1,433 1,431 1,563 1,328 1,2,82 - IV. "Top subprofessional" 16. Engineering Aide IV 247 11769 1,841 - 10801: 1,476 1,467 1,175 U. " y-level - Civil Engineering grad" 17. ivil Engineer 1 125 1,478 1,452 .. 1,362 1,713 1,654. 1,497 - V1. to evil Eng grad plus 3-5 yrs' experience" 18. Civil Engineer 11 245 1,934 1,895 1,933 2,159 1,990 1,791 - VII. " engineering job" 19 City County) Engineer 13 (30,314)* 37,626* 38,183* 43,500+' 30,032* 25,2y7+ r Also see Job 12) x I NSP EC T ION 1 . "Experienced inspector" 20. Inspector (B1dg,Plmbng,etc.) 155 1,559 1,432 1,353 , 1,892 1,184 1,406 1,17' ', 11. ost-line supervision" Chief Inspector 51 (20,997)# 27,624* 23,638*, 24,430+' 22,692* 20,23`s* d7,75t1* ASSESSING 1. "Entry-level appraiser" 22. Property Appraiser 61 1,327 1043. 1,493 1,098 1,179 ! 1,20;, II . " rienced appraiser" 10$3 23 Senior Property Appraiser 86 1,331 1,566 x.,905; 1,252 11363 ( - III . "T= assessor job" 24 City (County) Assessor 29 (23,956)* 36,056* 23,439* 22,963* 1 16,350K'•, POLICEAIP, I . "Nonofficer Dispatcher" 25. Police Dispatcher 170 995 1,222 1,109 923 896 896 745 sr i! . al police duty' � 'TV ,<.F" 26 atrol Officer 1,850 . 1,514 3,443 1,569 1,581 1,422 1,456 1,32" sti gat iveto 27= Detective 102 1,720 1,724 l s63 1,822 1,760 1,581 1,54& * Salaries quoted annually ** Hourly conversions are provided on detail pages. NOTES Mean salaries in parentheses ( ) are not considered meaningful dye to variations in sire of government units reporting', a / 1? 77 0WY40AA,,-` Job 1978 MEAN SALARIES (continued) Group and Total Hennepin, Suburbs Suburbs Skill No. of Overall State Metro Ramsey, Suburban Over Under -, Lever Job No. and Title -- Emolovees .Mean AA es�nci�es A ems_ n Twin Cities Counties 10,000 10,000 PO E (continued) �- IV. "Squad or shift-supervisor" ��Q!{ 28. Sergeant 446 $1,786 $1,673 $1,835 $1,828 $1,655 $1,740 $1,567.. V. "Supervision and/or adminis duties" 29. Lieutenant 216 1,969 1,919 1,918 1,996 1,789 1,916 - VI . "Assists top position" 30. Captain 65 2,139 2,141 - 2,260 2,059 11991 1,740 VII . "Top police or sheriff job" - Z'f 5.00 E31. Police Chief, Sheriff 71 (23,859)* 30,486* 39,476* 27,347* 25,314' ' 18,917* FIRE r- V „Volunteer firefighting" �+p t2. Volunteer firefighter Average pay for - One-hour fire call - $3.19 Two-hour fire call - 5.49 ��• `0 One-hour drill - 2.40 II . I'Full-time firefighting" 33• Firefighter 551 1,561 - - 1,587 - 12391 ACCOUNTING I . "Intermediate-level clerical" 34. Accounting Clerk 470 813 799 013 896' 709 774 722 II . I'Two yrs' business 'schl or equiv" 35. Senior Accounting Clerk 319 1,026 1,048 1,061 1,163 838 907��'" 88L III. ".Entry-level college grad or equiv" 36. Accountant 1 123 1,247 1,172 979 1,408 1,278 1,233 IV. "Experienced accountant" 31 Accountant II 166 1,414 1,329 l,�ji7 ' 1,632 1,594 1,517 �'r 1�•{ "Top finance or accounting job" 38. Finance Director, County 19000 Auditor, County Treasurer 65 (24,976)* 26,573*, 28,983* 36,174* 24,1Q7* 24,602* 16,284* CLERICAL I, "Entry-level - no specialized skills or experience" 39• Clerk I 479 649 657 - 639 625 630 - 11 . "Entry-level - one skill (E.G., typing)!' 40. Clerk-Typist 1,274 677 690 634 , 656 633 668 6a4 III . "Two skills" _ 11-,Senior Clerk-Typist 2,544 791 772 747 830 708 760 704 62 Switchboard Operator- Receptionist 164 772 784 698 824 653 680 600 698 43. Stenographer 416 758 753 801 718 a Q06 6g.. 44. Data-Entry (Key=punch) Oper 366 786 785 640 811 672 738 IV. "Two skills plus knowledge of dept operations° 45- Senior Stenographer. 1,164 .871 865 812 933 915 833 793 V. " tary to department heads" '100♦$$O 46. Secretary 819 951 963 928 1,054 846, 782 VI. p Secretary" } 47 Senior Secretary 304 1,100" 1,094 1,156 1,249 1,006 985"!00, 985 , RECREATION I "Entry-level professional recreation job" 48. Recreation Supervisor 1 107 1,114 1,073 - 1,302 - 1s146y II . "Experienced professional recreation job" 49. Recreation Supervisor II 54 1,505 - 1,668 - 1494 1,01`x" "Top recreat ion_job" 50. Director of Parks d Recreation . 41 (22,169)* - 36,657* 22,531' 22,040* 15,3i?0u. * Salaries quoted annually NOTEt Mean salaries in parentheses ( ) are not considered, meaningful due to variations in size of government unate report,ing. 1978 MEAN SALARIES (continued) y#1e Job i? Group. and Total Hennepin, Suburbs Suburbo Skill Job No. and Title No. of Overall State Metro Ramsey, s Suburban Over Under LeyTl Mean Twin Citie 00 ;'- 1 LIQUOR u I . "Full-time retail or bartending" 51. Retail Clerk 51 $5,01/hr $5.15/hr $4.69'live 52• Bartender 29 5.49/hr. pi2. r . >" II . "Top liquor job" 53• Liquor Store Manager 29 (17,835)* - - - 20,352* 15,79 " LEGAL I. "Entry-level attorney" 54. Attorney I • 52 1,660 $1,519 $1,333 $1,796 $1,563 1,210 11. "Top, full-time attorney: 55• County (City) Attorney 13 (35,469)* 36,000* 33,217* 45,686* 31,8840 31,1500* PUBLIC HEALTH NURSING I . "Entry-level nVrse" 56. Public Health Nurse 93 1,296 - 1,343 1,192 ,1,141 PLANNING 1. "Entry-level - Master's Degree" 57• Planner 56 1,310 1,056 1,075 1,651 1,218 1,146 1,422 II . "Master's Degree plus 4 years" 58. Senior Planner, Planning Director 72 1,992 1,755 1,986 2,339 1,.628 1,874 1,468, ADMINISTRATION I . '.'Official municipal clerk" 59• City Clerk (No gverages shown) ) II. "Entry-level professional position" N{ 60. Administrative Assistant 69 1,373 1,521- 1,392 1,205 1,279 1,2;ie {Ii . "Experienced professional position below top Administrator" 61. Assistant to Cit Manager ;aA (Administrator 15 (2;748) 2,745 3,770 1,563 ;!`. 2,068 IV. "Top administrator or manager" 62. County Administrator . Municipal Administrator 7—44 rd Municipal Manager 74 (27,766)* 46,923•1 47,036* 29,141* 31,424* 21,256* 1 t i" ySalaries quoted annually. NOTES Mean salaries in parentheses ( )' are not considered meaningful due to variations in 'size of government units reporQRng 1 , 9 L c > November 3, 1978 league of minnesota cities TO: All City Councilmemb�rs and Managers, in care of the City Clerk FROM: Donald Slater, Executive Director SUBJECT: President Carter's Volunteer Wage Limitation Program (,l After President Carter announced his program to combat inflation, local government officials have been concerned about the effect that it has on their policies. Many officials are not aware of what the consequences are if the city enters a labor set- tlement that calls for a pay increase in excess of the President' s suggested maxi- mum of 7%. The reason for the confusion is that neither the President nor anyone else has stated what the effect is. As a result of this uncertainty, several rumors have been spread which need to be addressed. One rumor is that if a city approves a wage increase that exceeds 7%, that the city will lose a portion of its Revenue Sharing Entitlement. This rumor is absolutely false. There is nothing in the revenue sharing statutes or regulations which would authorize such a penalty, and absent a statutory amendment there is nothing that the President can do to change this. To repeat, by entering into a wage settlement with an increase in salary in excess of 7%, a local governmental unit does not jeo- pardize its revenue sharing funds. Another rumor is that if a city fails to comply with the President's program, that points will be deducted from applications for federal discretionary grants. As far as the League can determine, there is no truth to this either. There is no statute which allows any governmental agency to discriminate against any applicant based upon their compliance or non-compliance with the President's program. Furthermore, based on the information available to date, the League is of the opin- ion that no local governmental entity will be subject to any kind of penalty if it exceeds 7% in a labor settlement. Of course, the situation should be carefully fol - lowed to see if Congress makes any changes in the law. Since the President made no reference to any kind of penalty to any local governmental body which exceeds the limit, the League has concluded that no penalties will in fact develop, unless a law is implemented. The result of this situation leaves the decision of whether to comply or not to com- ply with the President's program within the sound discretion of each 'ocal govern- mental official . If you have any questions on this matter, feel free to cont-act the League. Our information is based on our own research and Washington contacts as well as that supplied by the National League of Cities. We have requested that NLC pursue a num- ber of questions concerning any future program affecting city government and we will publish any additional information we receive. -9nover building, 480 cedar street, saint Paul, minnesota 55101 C61 27 222-2861 �:glb C71' , IIII 11t1 league of minnesota cities November 9, 1978 4 TO: All City Councils and City Managers c/o the City Clerk FRO'.-1: Donald Slater, Executive Director SUBJECT: President Carter' s Federal Wage and Price Guidelines This letter is written as a follow-up to our correspondence of November 3, 1978 in which we initially discussed the applicability of the President's suggested guidelines to cities. Additional examination of the guidelines has provided us with some additional information which should be of in- terest to you. A draft of the wage and price guidelines was scheduled to be printed in the Federal Register on November 6th or 7th. You may wish to secure a copy of the guidelines and prepare comments and suggestions which will be received for thirty days through December 6th before the guidelines become final . Because of the voluminous nature of the guidelines, the League is not in a position to make a general distribution of them. If you abso- lutely must have a copy and are unable to obtain one, we will make a limited amount of copies available to members on request. We have obtained a copy of an analysis of the draft guidelines published by the National Public Employer Labor Relations Association. A copy of this publication is enclosed for your information. You may wish to pay close attention to the fact that the national govern- ment will argue that both the pricing and wage elements of the guidelines apply to municipal government with specific examples of applicability. It's also Mr. Clark's opinion, the author of the special analysis, that pricing decisions such as those applying to water rates would be governed by the 5% guideline. The League of Minnesota Cities is working on comments to forward to the Federal government on the voluntary guidelines. We intend to argue that the guidelines should explicitly cover local government rather than cover cities by interpretation only. We will also ask that the Federal govern- ment directly inform arbitration agencies and arbitrators concerning the applicability of the wage portion of the guidelines to local government wage settlements. OVER 300 hanover building, 480 cedar street, saint paul, minnesota 551 01 [C 1 2] 222-2861 -2- We expect to send copies of our comments to the National League of Cities at the following address,atCet1eoncommenting on the2guidelineseshould do Washington, D. C. 20006. the same. Finally, you may wish to note th24thffseemmtoebenexempted from atheg cover- oral understandings prior to October age of the wage elements of the guidelines. DAS:lj NATIONAL PUBLIC EMPLOYER ti LABOR RELATIONS ASSOCIATION BUSINESS OFFICE ? TR= 55 East Monroe Street Suite 4200 - Chicago, Illinois 60603 Telephone (312) 782-1752 WASHINGTON OFFICE 1800 M Street, N.W. Washington, D.C. 20036 PA WLTR SPECIAL BULLETIN Editor: R. Theodore Clark, Jr. Assisted by : Bettye S . Kitch Vol . 1 , Special Bulletin (November 1, 1978 ) FEDERAL WAGE/PRICE GUIDELINES : APPLICATION AND EFFECT ON LOCAL GOVERNMENTS On October 24 , 1978 President Carter unveiled a new anti-inflation program which includes voluntary wage and price guidelines . Compliance with the guidelines will be monitored by the Council of Wage and Price Stability ( CWPS ) . Because of - the immediate.- impact of these guidelines - on . public sector employers , this special -release has been-- prepared. Although much of the program remains sketchy as of today, some details have been released by CWPS . First , it must be noted that' the wage/price guidelines are voluntary and not mandatory as were previous controls Copyright 1978 by NPELRA and R. T. Clark, Jr . -2- Cj J in 1971-74. Secondly, C':JPS :gill be focusing its attention on the nation' s top 4+100 c ,. panies and major unions , who represent about 40;0' of the Gross National Product. H.:)-,iever, the guidelines are intended to anpj) to state and local governments . lei have been advised by C';JPS that the guidelines apply not only to wages paid by public et^oloyers, but also to the prices set' by local units of government for all services and/or goods provided, i . e. , garbage collection, water, se:•;er, electricity, etc. PRICES The standard ceiling for price increases is 0. 5 percentage point below the average annual rate of price increases during 1976-77. If "unavoidable" costs have increased, then price increases can exceed the guideline above. However, any such price in- crease must not generate excdss revenue. WAGES Standard The standard ceiling for wage increases is a 7% annual increase in wages and private fringe benefits Gjhich include those paid by the employer as part of the compensaTi—o—n package and include pension and health insurance programs , paid vacations and holidays, etc. Mandatory fringe benefits, such as employer social security contributions, are not to be included in the calculations. Pay does not include overtime pay so long as the conditions of its receipt are not changed. Formula for Determining Pa. Standard for Collective Bargaining Agreements An employer complies with the pay standard if the annual rate of pay-rate change over the life of each collective bargaining agreement negotiated during the year is no greater than 7.0 percent. This compliance criterion is computed by the following formula: 1 I 4J T T — 1 X 100 < 7. 0 0 where W = the pay rate at the end of the period covered T by the new contract, W = the pay rate in effect at the expiration of the 0 period covered by the previous contract, and T = the length of the period covered by the new contract (in years or fraction thereof) . multi-Year Collective Bargaining AgreeMents 'iulti-year agreements negotiated after October 24, 1973, are limited to an annual averag increase of 7`:. Hotirever, an S`; increase is permitted in the first year of the multi- year- agreement , provided the agree,ent averages 7% per year. -3- Coverage To calculate permissible wage increases, employees must first be divided into three gr (1 ) manage�7ient, (2) employees covered by collective bargaining agreements, and (3) non r.ianagerial employees not covered by a collective bargaining agreement. Each group of Ployees subject to a particular collective bargaining agreement will constitute a sepa e.�ployee unit for purposes of determining the 7% ceiling. In determining compliance w the wage guidelines, the increase in any one unit must average 7% per year. Thus, for example, individual management employees could be accorded different percentage in- creases, above and below 7%, so long as total increase for the entire employee unit averages 7%". Exemptions Several important exemptions have been provided for: (1 ) The pay standard does not apply if: (a) there was a written contract or memorandum of agreement covering wages and benefits in effect prior to October 24, 1978; or (b) there was an announcement of pay increases for non-union employees prior to October 24, 1978, to be effective at a later date - if it is the employer' s historical practice to announce its pay in- creases to employees at such time, to be effective at a later date.* (2) The pay standard does not apply where a tandem relationship exists. For example, if parity between police and fire employees is historical or if non-union employees have traditionally been granted the same increase as union employees, then increases to such groups of employees in excess of the 7°' standard would be allowed if the original group's pre-October 24 agreement was greater than 7%. (3) The pay standard does not apply to "low wage" employees, i .e. , those re- ceiving $4.00 per hour or less. (4) An exception from the pay standard is possible if employees discontinue restrictive work rules and practices and if demonstrable productivity in- creases result. x Two other possible exemptions to the pay standard have been mentioned in "Questions and Answers" issued by CWPS. These two are: (1 ) if there was a written management offer outstanding on October 24 , 1978 and the contract is later signed with wage and benefit terms that are no higher; (2) if there was evidence of an oral agreement covering wages and benefits between the parties prior to October 24, 1978. NOTE: Since these two exemptions are not specifically mentioned in the official regulations issued by CWPS, further clarification of their status may be necessary. -4- Enforcement C!- PS will monitor wage performance by following trends in the average hourly earnings data already collected by the federal government. At this tine, there is no general reporting require;rent for state or local units of governments. — Sanctions At this time there are no sanctions against state and local government units and none are contemplated. The receipt of federal revenue sharing funds or other grant monies are not affected by these guidelines. Local government officials should be aware, how- ever, that the federal government may choose to effect compliance by increasingly stringent monitoring of various federal grant programs. 141SCELLANEOUS Cost of Livinq Adjustments To determine whether the annual rate of pay-rate change is consistent with the pay standard, formulae for COLA' s should be computed on the assumption of a 6% annual rate of inflation in the CPI over the life of the contract. CETA Employees CETA employees will not be subject to the federal hiring freeze imposed by President Carter, since CETA employees are not considered to be federal employees. Promotions Increases in excess of 7�/: can be given to an employee who is promoted, so long as the average wage within the unit is not increased by more than 7%. Ne,,i Employees The pay standard does not apply to individual workers whether they are new or old em- ployees. But the average :gage paid by the governmental unit should not rise by more than 7% during the year for the employee unit as a whole, regardless of turnover or increases in its workforce. Small Collective Bargaining UniL(s) Collective h-rraininq units which account for less than 5% of the employer' s workforce need not be separately identified, i .e. , such employees may be included in the "all other" (non-managerial ) employees category. Real Wage Insurance The President will propose to Congress in January a program of "real wage insurance" for those who observe the wage standard. Basically, the program Would provide a tax refund to employees who are within the 7% standard if the CPI increases by more than 7% The refund would be equal to the excess of the CPI increase over 7:: applied to the err;ployee' s wages, up to some "reasonable" [not yet defined] linit. This proqram is subject to Con r-essional enactment which may or may not take place. It is important to note t�,;t the program detailed above is still in the earliest stages of formulation. The inforr^,ation provided is the best that we have been able to glean in the last fe:i days. As U''.,PS gears up, there will undoubtedly be more nrono:incements V rich will affect local and state governmental units . These developr.e,�ts will be re- ter as they occur. r;;,rt ed in t• e NPELRa i1e;,sl POSITION UESCRIPVJON -'1 Name Of Employee; : Department : City Administration Position Title : Deputy City Clerk/ Administrative Secretary Reports To : City Administrator Supervises : Receptionist Princi Ie Res >onsibil. ities Specific Functions 1 . To serve as the Administrative A. To prepare agendas for Secretary to the City AdministraCot Council Meetings and coordinat so that information is well pre- the mailing of material for pared for City meetings and the the meeting to the appropriate public is well served . parties . B . To prepare resolutions and ordinances for the City meet- ings and see that all necessar material is first reviewed by the City attorney. To correct all amended resolutions and ordinances . C . To schedule all appointments for the Administrator and answer questions regarding Council meetings when possible D. To mail out , receive , process and issue beer, liquor, bingo, taxicab and pool table licenses and renewals . E . Send all Council minutes to the local newspaper for publication and have responsi- bility for maintaining records of all these meetings . 2 . To serve as Deputy City Clerk A. To prepare legal notices and assist the City Clerk in for hearings and related matters meeting all legal requirements of and see that they are published a City' s management office . in the correct circulation. B . To coordinate legal pro- cedures for completing a public assessable improvement and preparing a legal transcript . C . To prepare for an elec�ion � by preparing, posting and e printing required notes , A arranging for election judges , preparing ballots , ordering supplies and preparing electio kits for judges . To research and keep abreast of all current legislation in this area . D. To record and file all legal documents properly . E . To keep abreast of all legislative changes that affect the duties of the Cicy Clerk. nci_ le He.,;pon.,iibi Lities S �ecific Functions 3 • To perform administrative secretar- A . To answer questions regarding a_ duties for the planning commission current zoning and permitted uses for SC that material is properly prepared the general public-as an assist to `o=- their meetings and the public is the zoning administrator . well served . B . To issue and process applications for variances and conditional use permits and adequately inform the public of the process they must follow C . To prepare conditional use and variance resolutions for the Planning Commission meetings . D. To prepare Planning Commission agendas under the direction of the Zoning Administrator . E . To answer questions of the general public regarding the outcome of these meetings . 4 . To perform general secretarial A. To type correspondence , reports , duties as needed and supervise the work and interoffice memos and back up load of the City receptionist so that the receptionist as necessary. ,-lie City staff ' s business is completed B. To distribute work for the various in. a timely manner . City departments to the City reception- ist and set priorities for completion of these items that result in a timely completion of all work. C . To compose correspondence as directed by the Mayor and City Administrator . D. To set up and organize the City' s central filing system. E . Chief responsibility for maintain- : ing adequate records of all important City administrative business . � . To serve as Secretary tc the City A . To take , transcribe and type ;ouncil as required in the absence of minutes in a timely manner . -he Council ' s permanent secretary. B. To proofread and circulate minutes to appropriate parties . I C' 1 ty ()I' I'(_:rt'orrn<arIc'e (.W Name : _ I)atC, : Ev iIU:lti (_)Ii riod : PUS ition : Length of < rvice in this. No s i L i on '— Dep t • Length of ser vier in thu (' i t y hated by Date ; _ Performance : Rate each specific duty and function on the job description in the space below in accordance with the following code : Code : 1 . Outstanding - Performs work in a clearly superior manner and far above expectations . The quality and/or quantity of work exceeds established standards , and the work is completed on time or ahead of time despite unforeseen circumstances that could interfere . There is no need for improvement . 2 . Above Average- Above average performance noticeably exceeds esta- 1� fished standards for quality, quantity, and /or time . Performance at this level can be improved . 3 . Satisfactory- Satisfactory performance meets all established stan- dards for quality , quantity, and/or time . Performances at this level should riot in any way be considered marginal . While there may be room for improvement , the work meets expectations . 4 . Marginal - Marginal performance is minimally acceptable, but below expectations or standards of quality , quantity and/or time . Performance can and should Le improved . 5 . Unsatisfactory- Unsatisfactory performance clearly falls below established standards for quality , quantity and/or time , and must be improved . Time period to improve should be established . Rating Duty or Function Discussion (1 ) (2 ) (3 ) (4 ) (5 ) Supervisor: Employee: Supervisor: Employee : Supervisor: Employee : Supervisor: mployee : Duty or Function Discussion �2� � Supervisor: Employee : I Supervisor*: mp oyee : Supervisor: Employee : Supervisor-: Employee Supervisor: Employee : Supervisor: Employee : Supervisor: Employee : Supervisor: (Employee : Supervisor: Employee : i ! `.kipt' 1-V i tier :. I,'t11 tI c Ile i I I tiW 1 IIg h:ml►I oyce ' s ma jol. roll!; Poi lit s : I . 2 . 3 Areas for Development- Check only those areas nceklinb �leveluhmellt- Dependabi Ii t _ Cooperation _ ^- - --- - -.----- Atremlance Judgement IrLtiative _ Efficiency _ Attitude towards job —Area for — ----- ----- How to Develop Time Span fur _- Development Development 1 Ove"III .loin Pcrtormance !eating : 1 2 3 4 5 Employee ' s Greer Interests : t�n►p t uyee Con►ment s Stipervi sur ' s Cu ulic-11t s : This review ha;; beell discllssecl With me <jiid I Agree wit 1► it Dtsagrec Employee Signature Date Attachment D CLASSIFIED POSITIONS Classifications Range Positions 1978 1979 Clerk I $500-650 $550-700 Receptionist Public Works Clerk Assessing Clerk Clerk II $600-750 $650-800 Police Clerk I Clerk III $650-800 $650-850 Police Clerk II Recreation Secretary Finance Clerk Secretary $700-9CO $750-950 Police Secretary Building/Assessing Secretary Engineering Secretary Senior Accounting $700-950 $750-950 Deputy City Treasurer Clerk Attachment D EXECUTIVE SALARY RANGES 1978 1979 Range I $18 ,000-26 ,000 $20,000-28 ,000 Police Chief City Engineer Range II $15 ,000-24,000 $16 ,000-25 , 500 Finance Director Recreation Director City Assessor/Building Director Street & Park Superintendent Assistant City Attorney Range III $12 ,000-20,000 $13 ,000-21 , 500 HRA Director Assistant City Engineer Building Inspector City Planner Assistant City Assessor Range IV $10,000-18 ,000 $11 ,000-19 , 250 Administrative Assistant Recreation Supervisor Deputy City Clerk Property Appraisor Engineer Technician APPENDIX A WAGES r A.1 Effective January 1, 1978, the Police Officer Salary Schedule shall be as follows: Start $1,150.00 per month After 12 months 1,396.00 per month After 18 months 1,430.00 per month After 24 months 1,456.00 per month After 36 months '1,500.00 per month Effective January 1, 1970 and for the duration of this Agreement, the Employer agrees seventy five dollars ($75.00) per month shift differential shall be paid to any employee appointed or assigned by the Employer to act as an Investigator/ Detective. A.2 Effective.-January 1, 1979 the Police Officer Salary Schedule shall be as follows: Start $1,150.00 per month After 12 months 1,396.00 per month After 18 months 1,430.00 per month + COLA = / 5" S� After 24 months 1,458.00 per month + COLA - S $ 1 After 36 months 1,500.00 per month + COLA / 6 ;f COLA - Cost of living adjustment. COLA shall be 90% of the Twin Cities (Minne- apolis-St. Paul) Consumer Price Index for Urban Wage Earners and Clerical Workers, Revised Series based on 1972-3 Consumer Expenditure Survey) , U.S., All items, (1967 - 100) as reported by the U. S. Department of Labor, Bureau of Labor Stat- istics for the period October 1977 to October 1978 to a maximum of nine percent (9x) . The Employer further agrees any employee enrolled in a program wherein an increase in salary is necessary to continue to receive the benefits of that program, the Employer shall grant the minimum salary increase necessary during the first twelve (12) months of service, not to exceed fifty percent (50X) of the twelfth (12th) month step thirty (30) days or less before the twelfth (12th) month. This pro- vision to be effective for the life of the Agreement. A.3 Effective January 1, 1980, the Police Officer Salary Sghedulet shall be aq 'followas Start $1,150.00 per month . After 12 months 1,300.00 peg month After 24 months (1979 adjusted rate + COLA) After 36 months (1979 adjusted rate + COLA,) COLA 4 Cost of living adjustment. COLA shall be 90% of the Twin Cities (Minne- apolis-St. Paul) Consumer Price Index for Urban Wage Earners and Clerical Workers, (Revised Series based on 1972-3 Consumer .Expeaditure Survey), 'Y.S. , All items, (1967 - 100) as reported by the U.S. Department of Labors Bureau of Labor Statistics for the period October. 1978 to October 1979 to a maximum of nine percent (9X) . 10 J7-"% I�': . :;r,,,. ,✓ APPENDIX A SALA1\'. SCHEDULE FOR 1978-1979 Effective Effective Effective Jan. 1, 1978 July 1, 1978 Jan. 1, 1979 Street Department Foreman $7. 30 per hour $7.60 per hour $8.05 per hour Mechanic 7.24 per hour 7.40 per hour 7.95 per hour Equipment Operator II 7.10 per hour/ 7.26 per hour/ 7.69 per hour/ lst 6 mo. 1st 6 mo. 1st 12 mo. 7.16 per hour/ 7. 35 per hour/ 7.88 per hour/ after 6 mo. after 6 mo. after 12 a Equipment Operator I 7.06 per hour 7.16 per hour 7.50 per hour Leadman - Park 7. 17 per hour 7.27 per hour 7.90 per hour Parkkeeper 7.06 per hour 7.16 per hour 7.50 per hour Maintenance Man (Streets 5.00 per hour/start 5.00 per hour/start 5.00 per hour/ and Parks) sta 5. 75 per hour/ 5. 75 per hour/ 5. 75 per hour/ after 6 mo. after 6 mo. after 6 mo 6.00 per hour/ 6.00 per hour/ 6.00 per hour/ after 12 mo. after 12 mo. after 12 m 6.40 per hour/ 6.40 per hour/ 6.40 per hour/ after 24 mo. after 24 mo. after 24 m 6.90 per hour/ 6.90 per hour/ 6.90 per hour/ after 36 mo. after 36 mo. after 36 m Laborer (Streets and Parks) Salary Range 3.00 to 5.00 per hr. 3.00 to 5.00 per hr. 3.00 to 5.00 pe hr 14 CITY OF SHAKO ." EE 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: __ Mayor & Council FROM: Douglas S . Reeder , City -Administrator SUBJECT:Assistant City Engineer - Salary Adjustment DATE: Novemter 30, 1978 Jon Erichson has completed six (6) months of employment with the City effective December 12th. I believe he has done an outstanding job considering his experience . He has also now completed his college degree . He started with the City at a salary of $12 , 500. As shown on the attached survey, he started- below the average starting salary for college graduate Engineer nationally which was $16 , 600 for 1978 . During the time he was acting on behalf of the City in place of a City Engineer, you authorized a temporary increase to $14, 900 ($200 extra per month) . It is my recommendation at this time (effective December 12 , 1978) that his salary be set at $15 ,500 and the salary be in effect fcr 1979 . DSR/jiw Attachment Job No. 17 ,f COMPARISON WITH RELATED SURVEY INFORMA'T'ION Mean Median Middle 50% No. of Monthly Monthly of Rates Monthly Employees Salary Salary (Qi-Q:3) Rate Range METRO SURVEY (above) $1478 $1475 $1375-1575 (See above) Private Industry (Nationwide) Civil Engineers - Level I (Entry Level) 1251-1404 - Level II (Knows and competently applies fundamental con- cepts in the field) 1431-1728 Federal Government (Nationwide) Rate Range for beginning Civil Engineers in GS-5, with maximum shown reached normally after 7 years $ 830-968 Quality graduates hired in GS-7 1028-1199 College Graduate Starting Salaries (Nationwide) �.> The Endicott Survey of 1978, startin laries for College Graduates--nationwide lists 1390 for Engineers with a Bachelor' s Degree c G LIBEARY DONATI :�S 11-8-'j3 II DUSr'RY & BUSIN—EQS Rahr 65,000 ✓idland 15,000 First .National 'Bank 10,000 Valey Fair 6,000 Owens-Illinois 3,000 Shakopee Publis Utilities 3,000 NSP 2,000 Northwestern Bell 1, 500 Fremount Ind . 500 received 1,500 total committment Kawasaki tdotors 1 .000 TOTAL 10b;003 CIVIC ORGANI7ATIONIS Sc OTHERS Lions 2,526 Rotary 2,500 Jaycees 2,000 committment ,,MS . Jaycees 1,000 committment City of Shakopee (seed money) 5,000 TOTAL 13,026 ADDITIONAL interest 2, 129 Door to Door 4, 316 Initial Contributions 460 TOTAL 6,905 GRAND TOTAL $127,931 LI -:RAIJY EXPJ,I Q,ES 11-8-78 CURREI4`T CONSTRUCTION EST. 128,6 +5 L.AIM PURCHASE 5,000 INITIAL SERVICES $: CLERICAL 2,993 CONSTRUCTION MGT. 2,000 TOTAL 138,538 INCUME TO DATE 127,931 BALANCE 10,707 CU .--k'NT II;A'EST;=S 23,158 Savings 10,000 7.655 1 mo. 30,000 8. 255 '� mo. 50,000 9. 40;� o mo. 1978 - 1979 ENVIRONMENTAL HEALTH PROGRAM SERVICES Please record your responses in the spaces following each item, if the estimated numbers of services are unknown mark ( ? ). Service County Currently Estimated Service Provided number for Desired (yes/no) 1979 (yes/no) Water Supply Protection: 1. Provide water sampling services to identify ( ) ( ) ( ) contaminated private wells 2. Assist in correcting wells found to be ( ) ( ) ( ) contaminated 3. Inspect well driller' s operations ( ) ( ) ( ) 4. Locate and ensure proper sealing of abandonded ( ) ( ) ( ) wells Food Protection Services: 5. Inspect restaurants to ensure compliance ( ) ( ) ( ) with ordinance Waste Water Control: 6. Provide technical assistance in any waste ( ) ( ) water problems 7. Inspect individual sewage system installations ( ) ( ) ( ) 8. Evaluate soil borings and percolation tests ( ) ( ) ( ) 9. Investigate citizen complaints ( ) ( ) ( ) Nuisance Control: 10. Investigate citizen complaints regarding ( ) ( ) ( ) domestic animal control, vermin, noise, air pollution, surface water pollution, open burning, insects, litter, and any other environmental health related nuisance condition Solid and Hazardous Waste: 11. Inspect all waste disposal, transfer or ( ) ( ) ( ) treatment facilities to ensure compliance with county ordinance 12. Identify and correct unlicensed disposal sites ( ) ( ) ( ) 13. Assist in siting proposed disposal or ( ) ( ) ( ) recovery sites 14. License all hazardous waste generators according to proposed hazardous waste ordinance ( ) ( ) ( ) General Administrative: 15. Attend local and regional meetings pertaining ( ) ( ) ( ) to Scott County' s Environmental Health Programs 16. Increase public awareness of environmental ( ) ( ) ( ) health problems and existing programs available to assist them .A F . -: ••� "��� 1111 OII� i�ll� � l•�_ -147 +- �111 ,` 1111 it 1 1 I�ii�l �►©It � -�- � 111111l� fit /11. 1 �1111.. 111�1 11111 ' ONE 111 11111 OWN � 91111 `l gas■1 �i �Ili�il! K _ � d � ww; .� tom• . DOUGLAS CHARLES STENBERG 5222D 108 Street Court Southwest Tacoma, Washington 98499 (206) 582-4764 November 9, 1978 f Mr'. Walter flarbeck Mayor City of Shakopee City [fall Shakopee, Minnesota 55379 Re: Proposed Volunteer State Med-Evac Helicopter cost/benefit study. Reply requested. Dear Mr. Harbeck: As a native of Minnesota, a pilot with more than 3,200 accident and incident free hours 'and an experienced MED-EVAC Administrator in the State of Washington, I would like to volunteer my services to my home state to prepare a cost/benefit study for a statewide helicopter MED-EVAC system if there is sufficient interest and response to this letter. To determine the extent of interest and your own observation of such need, 1 am sending this letter to a selected cross-section of our legislators, medical administrators, law enforcement agencies, emergency medical services and others to present a few facts regarding the lifesaving capabilities of MED-EVAC Helicopter Service, and the benefits of establishing such a system in our state. As you know, present policy seems to be to transport most injured parties, without regard for the severity of the injuries, to the nearest hospital. If the receiving physician feels that the injury is too severe to be treated at his facility, the patient is transported to another hospital. However, in our state of Minnesota with large geographical areas separating major hospitals, the process of ambulance transfer of patients is extremely time-consuming and results in a tragic loss of life. How much loss of life that can be prevented at what cost is the purpose of my proposed study. As far back as 1971, the National Saftey Council listed 760,000 motor vehicle injuries with 37,100 deaths in rural areas. The average death per injury ratio is approximately four times greater in rurals areas than in urban centers. Seventy percent of all deaths from automobile accidents occur in or about towns with a population of less than 2,500. •w The most effective and efficient method of avoiding traffic congestion, of transporting the injured party from the scene of an accident over expansive distances, of improving the chances of survival for a person in an emergency situation, and reducing the time span between the occurrence of an emergency and primary medical treatment is the implementation of a statewide MED-EVAC system. The costs vs the benefits obtainable including probable lives saved would be the focus of my volunteer study. I would then report back to those who have express6d interest and it would be up to them and the legislature to decide whether to implement such a system. A properly equipped helicopter MED-EVAC system, manned by well- trained attendants, can save the lives of accident victims in our state. Aside from its obvious uses in traffic situations, a statewide helicopter MED-EVAC; system can be of invaluable service to accident victims found An inaccessible recreation areas, remote agricultural areas, campgrounds and waterways. The system can also be used in the transportation of heart attack victims, flood victims, gunshot victims, as well as the inter-hospital transfer of pre-mature babies, other patients, blood, medicine, and human organs for transplant. If you share my interest, please contact me by letter or telephone and share your thoughts on the need and use of such a system. If I have enough response to this letter, I will conduct an in-depth statewide feasibility and cost/benefits study and report back to those interested. Saving lives is important to all of us, especially as it can be our own life at stake. Thank you for your consideration. Awaiting your, thoughts. Sincerely yours, Douglas Charles Stenberg DCS/jh 61111 November 3, 1978 fill 4 league of minnesota cities TO: All City Councilmembtrs and Managers, WOO in care of the City Clerk y,�G FROM: Donald Slater, Executive Director �i���� SUBJECT: President Carter's Volunteer Wage Limitation Program (,+ After President Carter announced his program to combat inflation, local government officials have been concerned about the effect that it has on their policies . Many officials are not aware of what the consequences are if the city enters a labor set- tlement that calls for a pay increase in excess of the President' s suggested maxi - mum of 7%. The reason for the confusion is that neither the President nor anyone else has stated what the effect is. As a result of this uncertainty, several rumors have been spread which need to be addressed. One rumor is that if a city approves a wage increase that exceeds 7%, that the city will lose a portion of its Revenue Sharing Entitlement. This rumor is absolutely false. There is nothing in the revenue sharing statutes or regulations which would authorize such a penalty, and absent a statutory amendment there is nothing that the President can do to change this. To repeat, by entering into a wage settlement with an increase in salary in excess of 7%, a local governmental unit does nowt. jeo- pardize its revenue sharing funds . Another rumor is that if a city fails to comply with the President's program, that points will be deducted from applications for federal discretionary grants . As far as the League can determine, there is no truth to this either. There is no statute which allows any governmental agency to discriminate against any applicant based upon their compliance or non-compliance with the President's program. Furthermore, based on the information available to date, the League is of the opin- ion that no local governmental entity will be subject to any kind of penalty if it exceeds 7% in a labor settlement. Of course, the situation should be carefully fol - lowed to see if Congress makes any changes in the law. Since the President mace ro reference to any kind of penalty to any local governmental body which exceeds the limit, the League has concluded that no penalties will in fact develop, unless a law is implemented. The result of this situation leaves the decision of whether to comply or not to com- ply with the President's program within the sound discretion of each local govern- mental official . If you have any questions on this matter, feel free to contact the League. Our information is based on our own research and Washington contacts as well as that supplied by the National League of Cities. We have requested that NLC pursue a num- ber of questions concerning any future program affecting city government and we will publish any additional information we receive. 2QU hanover building, 400 cedar street, saint paul, mir- -.:sole 55101 C612? 222-20131 :�_e'h OF R 9rf�M�M_IN/Ht� STATE OF MINNESOTA IdLPAR I-MENT OF PUBLIC SAFL"rY fJl. SAINT PAUL 55155 November 24, 1978 ATTENTION: Mayor/City Council/Chief of Police c/o City Clerk This notification comes to you from the Minnesota Bicycle Safety Committee and the State Department of Public Safety. ,The State Bicycle Safety Committee was established to provide a broad base of local and state level input on the subject of bicycle safety. It makes recommendations to the legislature and to state agencies with statutory responsibilities in the areas of bicycle safety. The Department of Public Safety is the state agency authorized by statute to administer highway and traffic safety programs under the Federal Highway Safety Act of 1966, as amended. This act provides limited federal funding for bicycle safety programs. The Bicycle Safety Committee is responsible for reviewing proposals and recommending approvals and funding levels for community bicycle safety projects. The Bicycle Safety Committee is authorized to select the several community proposals which, in its opinion, would provide the greatest effectiveness for the limited funding available. That funding totals $50,000 for the period October 1, 1978, through September 30, 1979. The Committee is, therefore, soliciting proposals for bicycle safety projects from Minnesota communities. The proposals should consider the specific criteria listed below: 1. Must be submitted in writing to Office of Traffic Safety, 207 Trans- portation Building, St. Paul, MN 55155, and received no later than January 2, 1979. 2. Must include a concise statement of problem(s) goal(s) , and/or objective(s) , proposed actions planned to resolve problem(s) , and method(s) of evaluating effectiveness. 3. Must include a complete budget indicating a) total cost of project, b) federal funds requested and local funds (if any) included, c) types of expenses for which federal funds will be used (i.e. salaries, equip- ment and supplies, indirect costs, etc.) . A statement of support or approval from the Mayor and City Council must also be included in the proposal, and similar statements from the Chief of Police and appropriate judicial and school district personnel would be helpful. .1N LOUAL OI'POR I UNI I Y EMF-'COYER 4. Should reflect consideration of a) information and education (both school and community) , b) enforcement, and c) adjudication in a total community bike safety program. 5. Because of the limited funding available, preferential consideration will be given to proposals of $5,000 or less . 6. Preferential consideration will be given to proposals which offer a community investmene of matching funds -- either hard or soft. 7. All grants resulting from submitted proposals terminate with the federal fiscal year 1979 (September 30, 1979) . A new solicitation maybe made on or about that date for F.Y. 1980 proposals. No com- munity may receive bicycle safety funding for more than two consecutive grant periods. Applicants will be notified of action taken on their proposals on or about February 1, 1979. If you have questions about this program, contact Rex Morriss, Secretary, State Bicycle Safety Committee, c/o Minnesota Safety Council, 146 Hamm Building, St. Paul, MN 55102, phone (612) 291-9150. Sincerely, G(J Phil Voxland Chairman, State Bicycle Safety Committee