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HomeMy WebLinkAboutJuly 5, 1978 1 TEN`T'ATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JULY 5, 1978 -WEDNESDAY- 1 . Roll Call and Invocation at 7 : 30 P.M. 2 . Approval of Minutes of May 30, 1978 and June 20, 1978 . 3 . Communications : a] School District #720 Request for stop sign on 10th Avenue b ] by Pearson Elementary School 4. Liaison reports from Councilmembers : a] Cacl . Hullander from Shakopee School Board b] Cncl . Lebens from Recreation Board c ] Cncl . Reinke from Shakopee Public Utilities Commission d] Cncl . Ward from Joint Seven Man Committee e ] Cacl . Leroux from Shakopee Fire Department f ] Mayor Harbeck from Scott County Board of Commissioners 5 . RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA! 6 . Old Business : a] Claim of Mrs . Ronald DeGross - tabled 6/20 b] Off Sale 3 .2 Beer License for 7-Eleven Food Stores - tabled 6/20 c ] Law Enforcement Mutual Aid Pact d] Holmes Street Ad Hoc Committee 7 . Planning Commission Recommendations : a] b] 8 . Routine Resolutions and Ordinances : a ] Res . No . 1276 - Designating 10th Avenue as a non truck route b] Res . No . 1277 - Directing the erection of stop signs at 10th and Dakota c ] Res . No . 1278 - Authorizing Railroad Agreement for storm sewer (Furrie ' s Addition)- d] Res . No . 1279 - Authorizing entering into agreement with Scott County HRA -- Public Housing 9 . New Business : a] 8: 30 P.M. - Off Sale Intoxicating Liquor License for House of Hoy, Inc . , new stockholder Joseph G. Simon b] Permanent Employment Status of Building Inspector c ] Political signs on billboards d] Engineer' s Status Report on public improvement projects e ] Management letter -- 1977 audit f ] Award bid for tennis courts g] Authorize installation of signs concerning Fire Arms discharge . 10. Consent Business : a] Approval of Fire Service Contract with Jackson Township b] Authorize payment to Viking Pipe Service Co . -- Sanitary Sewer Cleaning c] Authorize payment to Malkerson -- purchase of dump truck d] Authorize payment of PERA for CETA Employee e ] Approve lease agreement foor office space above old City Hall 11 . Other Business : 12 . Adjourn to Tuesday, July 18th at 7 : 30 P.M. Douglas S . Reeder City Administrator ADDENDUM REGULAR SESSION TENTATIVE AGENDA JULY 5, 1978 -WEDNESDAY- Mayor Harbeck presiding 11 . Other Business : a] Resolution No. 1280 - A Resolution Concerning the Report by the Task Force on Major River Crossings to the Transportation Advisory Board b] Resolution No. 1281 - A Resolution Approving Plans and Specs: and Setting Bid Letting Date for 78-1 SS and Watermain 12 . Adjourn to Tuesday, July 18th at 7 : 30 P.M. Douglas S. Reeder City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG. SESSION SHAKOPEE, MINNESOTA MAY 30, 1978 Mayor Harbeck called the meeting to order at 7 :09 P.M. with Councilpersons Hullander, Lebens , Reinke present, Cncl .Ward arrived late and Cncl .Leroux was absent . The City Engineer explained various methods of how assessments might be spread on side streets with and without front streets being improved at the same time . Cncl .Ward entered and took his seat at 7 : 37 P.M. The City Engr. explained his recommended corner lot assessment policy, alternate method ##1 (VIII , A, 3b) for surface improvements . Discussion followed. The City Engr. explained the sidewalk policy whereby only the front footage of an abutting lot would be assessed for a-sidewalk improvement . The Council concurred that curb and gutter improvements should be assessed in the same manner as bituminous surfacing. The City Engr. explained that the road design in all areas in Shakopee provide for two inch asphalt and six inch gravel , but that he would like the new road design specifications to call for a minimum of two and one- half inch asphalt in residential areas . Ward/Reinke moved that the City Engr. ' s recommendations for changes in road design specifications commence with the January 1st , 1979 construction season. Motion carried unanimously. Hullander/Ward moved to approve the asses-sment-policy as Wert, May 1-978-(inoiudi-ng V-I"11 ,—A-- 3b corner -lot surface improvement-�g) witY the under9tanding that the, sidewalk policy be -dd d and addressed at a later time . Discussion followed. Ward/Hullander moved to amend the motion to include that the watermain policy be referred to the Utilities Commission for recommendation on assessments . Motion carried unanimously. Motion carried unanimously on amended main motion. Hullander/Reinke moved to accept the assessment policy dated May 26, 1978 as amended. Motion carried unanimously. The City Adm. will come back to the Council , at a later date , with a resolution adopting the complete assessment policy. Ward/Hullander moved that the Asst. Chief of Police, John DuBois , be appointed Acting Chief of Police effective June 1 , 1978. Motion carried unanimously. Cncl .Hullander reported on the Pat Thielen Roast being planned for the evening of June 1st . Hullander/Reinke offered Resolution No. 1265, A Resolution of Commendation and Gratitude to R. G. (Pat) Thielen, and moved its adoption. Motion carried unanimously. The City Adm. reported on the days proceedings in court on the sludge farm. Hullander/Reinke moved to adjourn at 9 : 20 P.M. to Tuesday, June 6th at 5:00 P.M. Motion carried unanimously. Douglas S. Reeder City Administrator OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ . REG. SESSION SHAKOPEE , MINNESOTA JUNE 20 , 1978 Mayor Harbeck called the meeting to order at 7 : 30 P .M. with Cncl . Leroux, Lebens , and Hullander present . Cncl . Ward and Reinke were absent . Hullander/Lebens moved to approve the Minutes of May 23 , 1978 , and June 6 , 1978 , Adj . Reg. Session , as kept . Motion carried unanimously . The City Adm. reviewed three letters of communication, to include a letter from Scott County to Mr. Harold Fox, 1029 Dakota , concerning the dumping of refuse and other solid wastes on land east of the 169 bridge ; a letter received from Senator Ted Suss concerning work he has done with Senator Wendell Anderson on the Sludge Farm; and finally , a letter received from the City of New Prague stating their intention not to participate in the Scott County Crime Prevention Program. A copy of a letter received from Senator Wendell Anderson was presented to the Council , congratulating the City on being awarded a federal grant for development of outdoor recreation opportunities . The City Adm. informed the Council that he had received notice from the Scott County Conservation District of a meeting on June 27 , 1978 . Cncl . Hullander attended the Shakopee School Board meeting and reported that several residents immediately east of the high school and resi- dents along 10th Avenue have been complaining about the noise in the parking lot late at night , and also of the speeding on 10th Avenue . Several options were discussed as possibilities for solving both pro- blems . Hullander/Leroux moved to direct the City to install a stop sign on 10th Avenue at the crosswalk in front of Pearson Elementary. Motion carried unanimously. Cncl . Hullander also reported that he has been receiving complaints about through truck traffic on 10th Avenue . Hullander/Lebens moved to direct the City to install signs prohibiting through truck traffic . Motion carried unanimously . Cncl . Lebens reported on several sign violations she had observed throughout the City . Mayor Harbeck reported that he had toured various sludge farms with a group Hullander/Leroux offered Resolution No . 1269 , A Resolution of Appre- ciation to Randley Hanson, and moved its adoption. The City Adm. read the Resolution . Motion carried unanimously. A Schedule of 1978 Priorities was reviewed by the Council . Leroux/Lebens moved to remove from the table the claim of Mrs . Ronald De Gross . Motion carried unanimously. The City Adm. stated that he had met with Mrs . De Gross , the people presently living in the house , and the construction foreman , and that hopefully a suitable agreement will be reached. Leroux/Lebens moved to table the claim of Mrs . Ronald De Gross until July 5 , 1978 . Motion carried unanimously. Leroux/Lebens moved to remove the 1978- 1979 3 . 2 Beer Licenses from the table . Motion carried unanimously . Proceedings of the City Council Page - 2- June 20 , 1978 Hullander/Leroux moved to approve the application and grant an Off Sale 3 . 2 Beer License to the Pullman Club , Inc. , Motion carried unanimously. Leroux/Hollander moved to approve the application and grant an On Sale 3 . 2 Beer License to Gerald L. Baer , dba Mr. Jerry ' s Pizza, . Motion carried unanimously. Leroux/Hullander moved to approve the application and grant an On Sale 3 . 2 Beer License to Stagecoach Players , Inc . , Motion carried unanimously. Hullander/Lebens moved to approve the application and grant an Off Sale 3 . 2 Beer License to Stocker Grocery, Motion carried unanimously. Leroux/Lebens moved to approve the application and grant an Off Sale 3 . 2 Beer License to Cleve ' s Red Owl , Motion carried unanimously. Leroux/Hullander moved to table the application of The 7-Eleven Food Stores for an Off Sale 3 . 2 Beer License . Motion carried unanimously . Leroux/Hullander moved to approve the application and grant an On Sale 3 . 2 Beer License to Ode Inc. , dba Shakopee Pizza Factory , Motion carried unanimously. Leroux/Lebens moved to table Conditional Use Permit Res . No . CC- 167 until June 27 , 1978 . Motion carried unanimously . Leroux/Hullander offered Variance Res . No. CC- 172 , and moved its adop- tion . The City Adm, read the Resolution . Motion carried with Cncl . Lebens voting "No" . Leroux/Harbeck moved to table Variance Res . No . CC- 173 until June 27 , 1978 . Motion carried unanimously. Leroux/Hullander moved to remove from the table Conditional Use Permit Res , No . CC-170 . Motion carried unanimously. Hullander/Leroux moved to table Conditional Use Permit Res . No . CC- 170 until July 5 , 1978 . Motion carried unanimously . Leroux/Hullander offered Resolution No. 1268 , A Resolution Adopting Assessments 1976-1 Deans Lake Drainage , and moved its adoption. The City Adm. read the Resolution. Roll Call : Ayes - unanimous . Noes - none . Motion carried. Leroux/Lebens offered Ordinance No. 8 , An Ordinance of the City of Shakopee Amending Shakopee City Code , Chapter 10 Entitled "'Public Protection, Crime and Offenses ' By Adding Certain Provisions to Dog and Cat Regulations and by Adopting by Reference Shakopee City Code , Chapter 1 , and Section 10 . 99 , Which, Among Other Things , Contains Penalty Provision, and moved its adoption. The City Adm. read the Ordinance . Roll Call : Ayes - unanimous . Noes - none . Motion carried . Leroux/Hullander offered Resolution No . 1271 , A Resolution Amending Resolution No . 1251 , Designating Official Depositories of City Funds for the Purpose of Investing Idle Funds , and moved its adoption . The City Adm. read the Resolution. Roll Call : Ayes - unanimous . Noes - none . Motion carried. The Council considered the On Sale and Sunday Liquor License applicants for 1978- 1979. Hullander/Harbeck moved to approve the application and grant an On Sale Liquor License to Pullman Club , Inc . Motion carried unanimously . Proceedings of the City Council Page -3- June 20 , 1978 Leroux/Hullander moved to approve the application and grant an On Sale and Sunday Liquor License to Wittles , Inc . , dba Rock Spring Supper Club , Motion carried unanimously. Lebens/Hullander moved to approve the application and grant an On Sale Liquor License to Clair 's Bar, Inc . , 124 So . Holmes , Shakopee . Motion carried unanimously . Leroux/Hullander moved to approve the application and grant an On Sale Liquor License to House of Hoy , Inc . , dba Function Junction , 101 Easy First Avenue . Motion carried unanimously . Lebens/Leroux moved to approve the application and grant an On Sale and Sunday Liquor License to Scott County Restaurant Corp. , dba The Shakopee House , East First Avenue . Motion, carried unanimously. Leroux/Hullander moved to approve the application and grant an On Sale and Sunday Liquor License to Blenkush Inc . , dba Jug Lounge, 911 East 1st Avenue . Motion carried unanimously. Leroux/Lebens moved to approve the application and grant an On Sale and Sunday Liquor License to The Original Doc Holliday ' s Inc . , RR #1 , Shakopee . Motion carried unanimously . Lebens/Hullander moved to approve the application and grant an On Sale and Sunday Liquor License to Sen-Tom Inc. , dba Sunset Lounge , Motion carried unanimously. Hullander/Leroux offered Resolution No . 1270, A Resolution Accepting Bid 78-2 Public Improvement Program, and moved its adoption . Mr. Dan Johnson, Suburban Engineering, informed the Council that they had opened bids on both projects and that only one bid was sub- mitted. He stated that he felt the bid was possibly too high and requested time to check with surrounding municipalities as to their rates . Harbeck/Lebens moved to table Resolution No . 1270 until June 27 , 1978 . Motion carried unanimously. Leroux/Hullander moved to table Resolution No . 1272 , A Resolution Accepting Bid on 78-3 Public Improvement Program, until June 27 , 1978 . Motion carried unanimously. Mr. Jim Selrud, a representative from the Scott County Housing Author- ity, made a presentation to the Council of a Cooperation Agreement for their consideration , which agreement is necessary for the City 's participation in the proposed public housing program sponsored by the Scott County Housing Authority . The City Adm. informed the Council that Nancy Engman , HRA Director , had requested to transfer to part-time employment . Hullander/Lebens moved that Nancy Engman be allowed to transfer from full-time employment to part-time employment . Roll Call : Ayes - unanimous . Noes - none . Motion carried . The City Adm. recommended that Michael Goldberg , Building Inspector , be taken off probation and his salary be increased an additional $1 , 000. 00 per year. Hullander/Harbeck moved to table a decision until July S , 1978 . Roll Call : Ayes - Hullander and Harbeck Noes - Leroux and Lebens . Motion failed. Hullander/Harbeck moved to concur with the City Adm. ' s recommendation to take Michael Goldberg off probation and increase his salary $1 ,000. 00 annually. Roll Call : Ayes - Harbeck and Hullander. Noes - Leroux and Lebens . Motion failed. Proceedings of the City Council Page -4 - June 20, 1978 The Asst . City Engineer reported on the status of the public improve- ment projects presently under construction . fullander/Leroux moved to approve the following consent business : a) Approve the Fire Service Contract with Louisville Township . b) Award the health and life insurance coverage to Banker' s Life effective July 15 , 1978 , and return the bid deposits to all bidders . c) Direct the City Treasurer to bill Mrs . Ann Schmitt , 322 West Sixth , one sewer charge per month. e) Approve purchase of evidence storage lockers for the Police Department from Suel Business Equipment at a cost of $1 ,022 . 10. Roll Call : Ayes - unanimous . Noes - None . Motion carried . Leroux/Harbeck moved to authorize the City Adm, to accept the proposed contingent liability on behalf of the City from LOGIS . Leroux/Hollander moved to amend the motion to include that our contin- ent liability be set at a ceiling of 2% of the $850 ,000 . 00 , equal to 17 ,000. 00. Roll Call : Ayes - Harbeck , Hullander , Leroux Noes - Lebens . Motion carried. Motion carried unanimously on amended main motion. Leroux/Hullander moved to approve the payment of bills as presented. Roll Call : Ayes - Unanimous , with Cncl . Lebens voting "No" on Arcon Construction in the sum of $153, 3u2 .80. Noes - none . Motion carried . The City Treasurer presented a schedule of estimated revenue and expen- ditures for the City of Shakopee from 1979 through 1983 . The City Treasurer also presented a proposed time table for the adopt- ing of the 1979 budget . The City Attorney reported that the present lawsuit against the City by Claud and Barbara Lenzmeier has been settled for $5,000. 00 . Leroux/Harbeck moved to authorize the issuance of a check in the sum of $5 ,000. 00 to Barbara and Claud Lenzmeier as complete settlement of their claim against the City. Roll Call : Ayes unanimous . Noes - none . Motion carried. Hullander/Lebens moved to approve a parade permit for McDonalds for July 29 , 1978 . Motion carried unanimously. Hullander/Lebens offered Resolution No . 1273 , A Resolution Stating the Intentions of the City of Shakopee to Work with the Shakopee Housing and Redevelopment Authority in Developing a Tax Increment Proposal to Facilitate Construction of An Elderly Highrise in the City of Shakopee , and moved its adoption. The City Adm. read the Resolution. Motion carried unanimously, Hullander/Harbeck moved to authorize the payment of $50. 00 to the American Legion as reimbursement for the Memorial Day Services . Roll Call : Ayes - unanimous . Noes - none . Motion carried. Leroux/Lebens moved to set the bid opening date for Civil Defense Sirens for July 26, 1978 , at 10 : 30 A.M. Motion carried unanimously. Hullander/Lebens offered Resolution No . 1274 , A Resolution to Initiate the Vacation of the Public Alley in Block 16 , According to the Plat Of East Shakopee , Scott County , Minnesota, and moved its adoption. Motion carried unanimously. Hullander/Lebens moved to adjourn at 11 : 20 P .M. to Tuesday , June 27 , 1978 , at 7 : 30 P.M. Motion carried unanimously. Douglas S . Reeder City Administrator M E M 0 To : Mayor and City Council From: Douglas Reeder, City Administrator Subject : Stop Sign on 10th Ave . at Pearson School Date: June 29 , 1978 I am very concerned with the proposed stop sign at Pearson School and request that the Council very carefully consider this situation before action on the resolution to establish this stop sign. I would ask at a minimum that the Council table the matter and allow me to seek the advise of our traffic consultant . My concerns are as follows : I . In general the establishment of a stop sign to reduce speed is not good traffic engineering. 2. 10th Ave . is a major street designed to carry higher volumes of traffic than residential streets. The erection of stop signs destroys this purpose , making the large expenditure for the large street worthless. 'Traffic has to be allowed to flow and the speed should be controlled by police actions. 3 . This particular area on 10th Avenue is a very hazardous area to stop traffic . The street match up from north to south is terrible and therefore already less safe than normal . Anywhere a stop sign is put on I.Oth Ave . in this area except Naumkeag will cause potentially very dangerous situations because of the poor street alignment . A location at Naumkeag, which is now a dirt road , would serve only to stop traffic on 10th - which as I understand it is the main purpose . 4 . Obviously, stopping traffic in mid block , as recommended by the School Board , is bad and will only give a false sense of security to the cross walk . DSR :plk DISTRICT OFFICES INDEPENDENT SCHOOL DISTRICT NO. 720 505 SOUTH HOLMES MRS. BARBARA RUNGE, Chairperson SCOTT COUNTY SHAKOPEE, MINNESOTA 55378 DR. ROBERT MAYER DR. WARREN HALLGREN, Vice-Chairperson uperintendent of schools MRS. MARCIA SPAGNOLO, Clerk TELEPHONE. 445-4884 "T. VIRGIL S. MEARS MR. FRANCIS KREUSER, Treasurer Administrative Assistant MR. DAVID GALLAGHER, Director RE`GCE�� &f. ROBERT MARTIN MR. JAMES O'NEILL, Director Business Manager MR. JAMES STILLMAN, Director JUN 2 9 1978 C"y OF SHAKOPEE June 28, 1978 Mr. Douglas Reeder City Administrator City of Shakopee 129 E. 1st Avenue Shakopee, Minnesota Dear Mr. Reeder: The Board of Education of School District #720, at its regular meeting on June 26, 1978, passed a motion to request a stop sign to be placed on 10th Avenue at the crosswalk which is located at the entrance to the B. F. Pearson Elementary School. This letter is a formal request for the City Council to consider the placing of that stop sign. If you have any questions, please feel free to contact me. Thank you. ;er Mears M/a AN EQUAL OPPORTUNITY EMPLOYER TO: Mayor and Council FROM: Douglas S . Raeder , City Administrator RE: Holmes Street Ad Hoc Committee DATE: June 29 , 1978 We still need the nominations from Councilmen Leroux and Ward . It is important that we get the committee going as soon as possible . The appointment of an acting chairman may also be appointed . DSR:meh 4 f�l I.: M u Mayor- and C:i t.y Counc i I Frorn : Nancy lsngr,inan , IMA W.rector• S3Ubject : Pub1 is IlousiIIg COOperution Agrrc.crnent Irate : Jur►c: ?y, 19'/B 1 have reviewed the Cooperation AgJreement. proposed by Scott County HRA for operation of the Public Housing; Program. 1 find no major Problems with the Agreement . 1 have inserted the number- "5" in Section 2 of Page 2 to indicate how many units we wish to have built in Shakopee . I have also eliminated clause (b ) of Section 'b of Page 3 regarding the vacation of streets and alleys. The County agreed to this amenimen t . The main po i n tcs of the agreement 1 want to emphasize are as follows : 1 ) No taxes will be. payed by the properties built on the 5 lots selected for the program. The "Payment in Lieu of 'faxes" will be small - possibly averaging $15 a home. The City currently receives about $60 in taxes for vacant residential lots. Clause gal on Page !, gives a blanket approval by the City to the sites nelec• Led for the homes , providing they comply with current zoning; and building regulations . 1 have discussed this with the County and feel certain the City wi. l I have great input into the site selecLion process . In light of this , 1 run not greatly concerned , b"L feel you should be aware or the process proposed . Questions were rained regarding preference r,ictor .,; in the selection of tenant.:..; . I have at- tached a copy of the GounLy ' s policy in this matter . The first preference w i l l be given to applicants who are residents of the community inwhich the housings unit is located . 1 have reviewed the list of applicants For Lhe Section 8 rent program that has operated in Shakopee since 19'/!, . A total of 140 people have applied . OF those , all but 21 applicants have been offered assistance over the three; year period . It should be pointed out , however, that this high percentage of serving the applicants in due: to a limitation on the time puriou s when new people can apply each year. Regarding, Lhe demand for :3 bedroom housings, - 13 of the 21 people waiting for rent hell., are in need of three bedroom units . Nine of those thirteen people already Live in Shakopee . The remaining; 6 live in nearby communities . In conc: lusiofi, l feel the agreement , as I ' ve outlined it , is acceptable . Adoption of ltesolution 1279 will authorize execution of the agreement . NE : plk Scott County �,sR-d .0 '%0V� O �ey)&VNk S Leasing and Occupancy Policy { c� June 13, 1978 0 ` C 7 of a suitable vacancy he shall be moved to last place on the eligible applicant list. / In carrying out the above plan , should the applicant be willing to accept the unit offered but be unable to move at the time of the offer and presents clear evidence of his inability to move to the Local Authority's satisfaction, refus of the offer shall not count as one of the number of allowable refusals permit, the applicant before placing his name at the bottom of the eligible applicant In carrying out the above plan, should the applicant present to the satisfactic of the Local Authority clear evidence that acceptance of a given offer of a suitable vacancy will result in undue hardship or handicap not related to con- siderations of race, color, or national origin, such as inaccessibility to source of employment, children's day care and the like, refusal of such an offE shall not be counted as one of the number of allowable refusals permitted an applicant before placing his name at the bottom of the eligible list. C. Preference Factors in the Selection of Tenants Subject to the provisions of Section III D, the Authority, in selecting eligible applicants to fill vacancies, shall give consideration to the following factors in the order shown: 1. Applicants who are residents of the community or township in which the housing unit to be filled is located. 2. Eligible income ranges to the extent they are proportionately under represented. 3. Applicants displaced by a national disaster in a declared disaster area within scott County. 4. Applicants displaced not earlier than 3 years prior to the date of application or about to be displaced by governmental action, within Scott= County. 5. Date and time of application. 6. Where all other factors are equal , an applicant with veteran status , or a serviceman on active duty or a dependent family member of a veteran or serviceman. D. Selection of tenants shall be made in such a manner that: 1. At least 20% of the families in occupancy shall be very low income; and 2. The financial feasibility of the program will be insured. E. Reassignment or transfers to other dwelling units shall be made without regard to race, color, or national origin as follows: I. Tenants shall not be transferred to a dwelling unit of equal size either within a project or between projects, except for alleviating hardships as determined by the t.oeal Authority. 2. Transfers within projects shall be made to correct occupancy standards. 3. Transfers required to correct occupancy standards shall take precedencE over new admissions. e RESOLUTION NO. 1279 A RESOLUTION AUTHORIZING EXECUTION OF A COOPERATION AGREEMENT WITH SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY TO DEVELOP AND AD- MINISTER A LOW-RENT HOUSING PROJECT PROGRAM WHEREAS, the Scott County Housing and Redevelopment Authority (Authority) proposes to develop and administer a low-rent housing pro- ject or projects to consist of approximately 5 dwelling units ; and WHEREAS, the City Council. of the City of Shakopee , Minnesota, desires to enter into a Cooperation Agreement with the Authority in connection with such project . NOW, THEREFORE , BE IT RESOLVED, by the City Council of the City of Shakopee in regular meeting; assembled that the City Council of the City of Shakopee , Minnesota , shall enter into a Cooperation Agreement with the Authority regarding said program. BE IT FURTHER RESOLVED, that the Mayor and City Administrator of the City of Shakopee be and are hereby authorized and directed to execute said Cooperation Agreement in behalf of said City of Shakopee and the City Clerk is hereby authorized and directed to affix the corporate seal of said City of Shakopee thereon and to attest the same . BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately . Adopted in regular session of the City Council of the City of Shakopee , Minnesota, held this day of , 1978 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1978 . City Attorney MLMO TO: Mayor & CILy Cuunci1 FROM: Douglas S . Reeder , City Admii►isLraLur RE; building Inspector - Yermai►enL lrmpluyuienL 5La< <i� DATL: .June 16 , 1978 Mike Goldberg has now worked for the City since November 28 , 1977 . The normal probation period for new employees is six months . I have extended that probationary period to now, all the recommendation of the department head . Mike has made much improvement in his carrying out of his duties . I am totally confident that his knowledge of the job now exceeds the- previous building inspector . He has and does have some problems in the area of public relations . These problems have not all been removed , however , much Improvement has been made . I do not expect an employee to perform his job in a perfect or near perfect manner in a six munch period. What j do expect is evidence that the employee has the capacity to learn Cu du the job and that he has the willingness to learn. In both +instances , i believe Mike scores well . I and the department head will continue �u Work with him to improve more his public relations abilities . RECOMMENDATION It is my recommendation that Mike Goldberg be made a permanent full time employee and that tits salary be increased trove (15, 500 to $16, 500 in recognition of his efforts . DSR/ jsc \J TO: Mayor and Council FROM: Douglas S . Reeder, City Administrator RE : Campaign Signs DATE: June 29 , 1978 The section of the City Code dealing with Campaign Signs ( see attached) was not meant to cover permanent billboards which existed before the ordinance making them illegal . These billboards are legal non-conforming uses and as long as they are kept in good repair we have to allow them to be used . The ordinance speaks only to temporary signs placed on a prop- erty for political purposes . The existing billboards can still be used for advertisement for whatever purpose they are rented . If the Council wishes to control what can be put on an existing billboard, I would then recommend that we request an opinion from the City Attorney concerning our authority in that area . DSR:meh Attachment Cy- similar devices shall not be permitted in any district. All il- luminated signs shall have a shielded light source . E . Signs shall not project over public property more than 15 inches . F. Business or advertising signs shall not be painted, attached, or in any manner affixed to trees , rocks or similar natural surfaces , nor shall signs of any type be painted directly on the wall or roof of a building. G. Signs which interfere with the ability of ve- hicle operators or pedestrians to see traffic signs or signals , or which impede the vision of traffic by vehicle operators or pedestrians are prohibited. cial Districts . H. Roof signs shall not be permitted in Commer- I . Signs shall not obstruct any window, door, fire escape or opening intended to provide ingress or egress to any structure or building. J. Campaign signs posted by bona fide candidates for political office or by a person or group promoting a politi- cal issue or a candidate may be placed in any Zoning District. Signs must be no larger than 20 square feet nor higher than 5 feet and may be posted for a period not to exceed sixty (60) days and shall be removed within seven ( 7) days following the date of the election. Signs must be erected at least 2 feet back from the curb line of any street and at least 30 feet away from any street corner and should not in any way obstruct traffic. Signs placed on private property or on the road right-of-way in front of any private property, must have the approval of the property owner. Campaign signs may not be placed on any publicly-owned property other than City-owned street right-of-way. Signs lo- cated in conflict with this Section shall be removed by the City at the expense of the owner or property owner. K. Temporary banners and pennants employed for grand openings of business establishments , special events and holidays shall be removed within fourteen (14) days after erec- tion . Banners and pennants which are an integral part of the de- sign or architecture of a building are permitted. L . One temporary identification sign setting forth the name of the project, architects , engineers , contractors and financing agencies may be installed at a construction site in any district for the period of construction only. Prior approval of a majority of the Council shall be required for the use of any such temporary identification sign in excess of 24 square feet in area. M. Temporary real estate signs may be placed in any district for the purpose of advertising the lease or sale of property upon which it is placed. Only one such sign shall be permitted per street frontage . 1. Such sign shall be removed within seven (7) days following the lease or sale . 2 . The maximum size of such sign for each district is as follows : (a) Residential Districts - 6 square feet. -88- '_, 70 �C TO: Douglas S . Reeder , City Administrator FROM: Fredric E . Christiansen, City Treasurer RE : 1977 Budget DATE: June 29 , 1978 The Council should review this letter at the July 5th meeting . A motion to accept the letter and the 1977 audit would then be appropriate . FEC :meh Attachment 1 JASPERS, LOOSBROCK & CO. CE I IFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS 206 SCO fT STREET SHAKOPEE, MINNESOTA 55379 JF'ROME JASPERS,C.P.A. TELEPHONE: 612-445-2817 HAYLON F. LOOSHROCK,C.P.A. June 23, 1978 Mr. Fred Christiansen, Treasurer City of Shakopee Shakopee, Minnesota 55379 Dear Mr. Christiansen: We wish to bring the following to your attention for the purpose of discussing them with the City Council and taking the appropriate action. 1. Fixed Assets of the City of Shakopee We recommend that a detailed physical inventory of the fixed assets be taken, which should include a description of the property, location, date of acquisition and the original cost. If the original date of acquisition and cost cannot be determined, then they should be estimated. This inventory should be updated at least annually to account for additions and dispositions during the year. Advantages to the City of this project would be : a) Source of information for insurance purposes. b) Source of information for budgetory purposes . c) Source of information to be used in maintenance, use and safekeeping. 2 . Industrial Development Revenue Bonds We recommend that information relative to each of the issues be secured and kept on file, for each year, namely: a) Account summaries from the project trustee. b) Annual financial report of the industrial entity named in the project. CJ 3 . Receipts When checks and vouchers received by the City do not include a file copy setting forth such information as date of issue, source of payment, purpose of payment and amount of payment, we recommend that a copy be made of the document or that the pertinent information be copied and placed in the applicable files . 4. Developers Deposits and Green Acres on Special Assessments We recommend that because of the increase in activity and in dollar amounts that a periodic accounting be made. This accounting should include dates and amounts of certification for collection, dates and amounts of payments received and the accumulated amounts to date . 5. Trust Funds and Debt Service Funds The City' s accounting system for Trust Funds and Debt Service Funds has not provided a breakdown for the individual or sub- sidiary funds within the Trust Funds or Debt Service Funds categories. Even though there are very few transactions in- volved in some instances, we do recommend that separate accounts for the individual or subsidiary funds be maintained throughout the year. 6 . Asset and Liability Accounts for Individual Funds The accounting system provides for the recording of receipts and disbursements . The asset and liability accounts are adjusted to a semi-accrual basis at year end with the guidance of the auditors. We recommend that asset and liability accounts of the individual funds be adjusted to a semi-accrual basis at regular intervals during the year and at year end by the City personnel. Advantages to the City of this procedure would be: a) Semi-accrual balance sheets, along with budgetory information, can be used as a tool in measuring and making management decisions regarding operations during the year. b) Semi-accrual balance sheets at year end prepared by City personnel could facilitate the audit report since much of the data required to adjust the asset and liability accounts would be gathered and maintained throughout the year. 7 7. Sickpay and Severance Pay Disclosures We recommend that in the notes to financial statements , a disclosure be made setting forth the characteristics of the plans and the estimated liabilities of the plans at the balance sheet date. This type of disclosure is becoming more common and does provide a clearer present- ation of the financial position of the City. We will be pleased to discuss these recommendations with you further if you desire. Very truly yours, JA ERS, LOOSBROCK & CO. BFL/gw M E M 0 TO: Mayor and Council FROM: Fredric E . Christiansen, Assistant Administrator RE: Tennis Court Bids DATE: July 5 , 1978 Bids were received from six contractors with Warrens Excavating, Inc . being the lowest . A breakdown of the total project costs to date is as follows : Construction $22 ,055 Lighting 10, 947 Publishing 195 Armstrong, Torseth 802 Boe Engineering 165 Total $34,164 State Grant 15,000 $19 , 164 Half City Share $9 ,582 Both the school district and the City will be picking up more than the anticipated $7 ,500.00. I have talked to Dr . Mayer concerning this and he has informed me that the school board will act on the matter July 10th. The council should accept the low bid of Warren' s Excavating, Inc . in the amount of $22 ,055 .00. City crews will be handling the site preparation but will not start until the school district acts on July 10th. SPECS DEPoSll BIDDER TOTAL bID BID BOND ENCLOSED BID BOND RET. RETURNED RETURNED Arrow Fence Co . y s 18641 Hwy. 65 NE Cedar, MN 55011 Carlson-LaVine, Inc. 2831 Aldrich Ave. , So . 3 Minneapolis , MN 55408 MN Valley Surfacing Div. of Hardrives , Inc . 14563 Johnny Cake Ridge Apple Valley, MN 55124 Henry 0. Mikkelson Co . 20 W. 59th Sc . Minneapolis , MN 55419 Warrens Excavating Inc . S 14525 Woodhill Ter . inneconka, MN 55343 All-Amer. Rec . 3 Sates 9701 Penn Ave .So .Suice 109 Bloomington, MN 55431 McNamara-Vivanc Con. Co . 14605 Johnny Cake Ridge Rd 343aa . �° Apple Valley, MN 55124 London Conscr. Co . 2925 NE McKinley St. Minneapolis, MN 55415 Black Top Service Co. 1200 West Hwy. 13 5 a8 S44a- Burnsville, MN 55337 Bit . Roadways, Inc . X2825 Cedar Ave. So. aa, M ls . MN 55407 i MEMO TO: Mayor and Council FROM: Douglas S . Reeder, City Administrator SUBJECT: Installation of Sign Concerning Fire Arm Discharge DATE: June 29, 1978 It has been requested by a Mr. Semmer, a property owner on Muhlenhardt Road , that the City install signs at all entrances to the City warning people that is is illegal tc discharge firearms in Shakopee without the appropriate permits . Attached is a copy of the firearms section of the City Code . It does not outlaw the discharge of firearms in all areas . Recommendation: Although I understand the concern about people coming to Shakopee and hunting on private property, I do not believe the in- stallation of signs will do anything . It is , of course , illegal to trespass and to hunt on property without the owner' s permission and we will enforce this whenever possible . It is my recommendation that the Council take no action on this matter. DSR/klk Safety SEC . 10 . 20 . DANGEROUS WEAPONS AND ARTICLES . Subd. 1 . Acts Prohibited. It is unlawful for any per- son to: A. Recklessly handle or use a gun or other dan- gerous weapon or explosive so as to endanger the safety of another, or B. Intentionally point a gun of any kind, capable of injuring or killing a human being and whether loaded or un- loaded, at or toward another; or C. Manufacture or sell for any unlawful purpose any weapon known as a slung-shot or sand club; or D. Manufacture , transfer or possess metal knuckles or a switch blade knife opening automatically; or E. Possess any other dangerous article or sub- stance for the purpose of being used unlawfully as a weapon against another; or F. Sell or have in his possession any device de- signed to silence or muffle the discharge of a firearm; or G. Permit, as a parent or guardian, any child un- der fourteen years of age to handle or use , outside of the par- ent' s or guardian's presence , a firearm or air gun of any kind, or any ammunition or explosive ; or H. Furnish a minor under eighteen years of age with a firearm, air gun, ammunition, or explosive without the written consent of his parent or guardian or of the Police De- partment. Subd. 2 . Exception. Nothing in Subdivision 1 of this Section shall prohibit the possession of the articles therein mentioned if the purpose of such possession is for public exhibi- tion by museums or collectors of art. Subd. 3 . Discharge of Firearms and Explosives . It is unlawful for any person to fire or discharge any cannon, gun , pistol or other firearm, firecracker, sky rocket or other fire- works , air gun, air rifle , or other similar device commonly re- ferred to as a B-B gun. Subd. 4 . Exceptions . A. Nothing in Subdivision 3 of this Section shall apply to a display of fireworks by an organization or group of organizations authorized in writing by the Council , or to a po- lice officer in the discharge of his duty, or to a person in the lawful defense of his person or family. This Section shall not apply to the discharge of firearms in a range authorized in writ- ing by the Council . B. Nothing in Subdivision 3 of this Section shall apply to hunting or target shooting if the following provisions are observed. 1 . That only B-B guns , shot guns with shot shells , or bows and arrows are used. 4-1-78 -232- 2. That shooting is done on contiguous tracts of at least forty acres . 3. That the person shooting either owns or has the written permission of the owner of the tract. 4. That the gun is not discharged within 500 feet of a building or public road. 5 . That the area within which the shooting is done lies south of 13th Avenue extended easterly and County State Aid Highway 16 , and east of Spencer Street and County Road 79. C . Nothing in Subdivision 3 of this Section shall apply to the discharge of firearms in such areas , and under such conditions of supervision, as the Council may specifically per- mit. Subd. 5 . Possession and Sale of Fireworks . It is un- lawful for any person to sell , possess , or have in possession for the purpose of sale , except as allowed in Subdivision 4 of this Section, any firecrackers , sky rockets or other fireworks . Subd. 6 . Exposure of Unused Container. It is unlawful for any person, being the owner or in possession or control thereof , to permit an unused refrigerator, ice box, or other con- tainer , sufficiently large to retain any child and with doors which fasten automatically when closed, to expose the same acces- sible to children, without removing the doors , lids , hinges , or latches . Subd. 7. Use of Bow and Arrow. Except as otherwise provided in this Section, it is unlawful for any person to shoot a bow and arrow except in the Physical Education Program in a school supervised by a member of its faculty, a community-wide supervised class or event specifically authorized by the Chief of Police , or a bow and arrow range authorized by the Council . Subd. 8. Model Rockets . It is unlawful for any person to fire or set off model rockets except under supervision and re- quired approval of the Council. Subd. 9 . Fireworks Defined. For purposes of this Sec- tion, the term "fireworks" means any substance or combination of substances or article prepared for the purpose of producing a vi- sible or an audible effect by combustion, explosion, deflagration, or detonation , and includes blank cartridges , toy cannons , and toy canes in which explosives are used, the type of balloons which require fire underneath to propel them, firecrackers , tor- pedoes , skyrockets , Roman candles , daygo bombs , sparklers , or other fireworks of like construction, and any fireworks contain- ing any explosive or inflammable compound, or any tablet or other device containing any explosive substance and commonly used as fireworks . The term "fireworks" shall not include toy pistols , toy guns , in which paper caps containing 25 hundredths grains or less of explosive compound are used, and toy pistol caps which contain less than 20 hundredths grains of explosive mixture . 4-1-76 _�za_ TO: Douglas S . Reeder, City Administrator FROM: Fredric E . Christiansen, City Treasurer RE: Jackson Township Standby Agreement DATE: June 29 , 197$ The City has received an executed standby agreement from Jackson Township . The City should now authorize the proper city officials to sign the agreement on behalf of the City . The agreement is identical to the one you received for Louisville Township except that Jackson will pay $4,000.00 for the first year . Action Required: Motion to authorize the proper city officials to sign the standby agreement with Jackson Township . FEC:meh M E M 0 To: Douglas Reeder, City Administracor From: Chet Harrison, City Engineer Subject : T. V. of Sanitary Sewer Date : June 29, 1978 Attached is the bill for the work completed to date . I recommend paying $6 ,074 . 75 . Part of this bill includes the cost for cleaning sewer lines , which the City does not have the equipment to do . There is a permanent record on video tape that can be seen at your convenience . CJH:plk ���,5 VIKING PIPE SERVICES CO. 908 Sibley Memorial Highway St.Paul,MN 55122 612/4522739 City of Shakopee Shakopee, Minnesota Date 5/30/78 Your Order No. Our Order No. 10 TV INSPECTION 5/11/78 Thru 5/2/78 Inspect 16,230 L.F. of 8-12" Sanitary Sewer @ $0.235 per L.F. = $3,814.05 Backout of 15 Litres due to obstruction @ $30.00 Each Segment = $ 450.00 Video Tape of 16,230 L.F. @ $0.04 per L.F. = $ 649.20 82 Report Polaroids and 4 Extras Total 86 @ $0.75 Each = $ 64.50 SUBTOTAL = $4,977.75 CLEANING ( Root Cutting ) 5/15/78 Thru 5/20/78 Bucket Machine, 2 Operators & 1 Ton Dump Truck 51 Hours @ $47.00/11r• = $2,397.00 (Refer to daily operation reports for precise data on quantities & hours. ) TOTAL = $7,374,75 vo,00 THANKYOU PLEASE PAY ON INVOICE . No statement will be sent unless requested--, f `/ 10 /0 M E M 0 TO: Douglas S . Reeder, City Administrator FROM: Chester J . Harrison, Jr . City Engineer RE: TV Sanitary Sewer DATE: July S, 1978 To date approximately 16,000 feet of sewer have been televised . Approximately one-fourth of the lines have or had problems : 1 . Separated and dropped pipe was found (First Ave . ) . 2 . Severely cracked pipe (Third Ave . ) . 3 . Roots totally blocking pipe (Holmes Street) . 4 . Crushed pipe (Gorman Street) . Most of the problems were discovered by the televising camera, not from previous knowledge of problems . Due to lack of equipment , we also had this contractor root and clean several lines within the system. This caused a blockage be- tween First and Second Avenues which damaged personal property. We have deducted that amount from their bill until settlements can be reached between the contractor and property owner . We have 88,000 feet of sanitary sewer to maintain and repair . I don' t believe we should spend any additional money to televise our systems . We have spent $7 , 300 this year to date . If we purchased this equipment most problem areas could be discovered early by a prevention maintanence program. If you so desire, I can have a salesman for a television camera company explain the system and show how it works . CJH:meh 1 � TO: Douglas S . Reeder, City Administrator FROM: Fredric E . Christiansen, City Treasurer RE: Payment of Malkerson' s bill DATE: June 29, 1978 The City of Shakopee has received the dump truck purchased from Malkerson' s . A motion to authorize payment is required . Action Required: Motion to authorize payment to Malkerson in the amount of $16, 143 .00 for the 1978 Chevrolet dump truck. FEC :meh 1001 TO: Douglas S . Reeder, City Administrator FROM: Fredric E . Christiansen, City Treasurer RE: PERA Deduction on CETA Employee DATE: June 29, 1978 The State of Minnesota no longer requires that CETA employees be covered under PERA. The City of Shakopee has one CETA employee who is under PERA. That employee started in the CETA program when PERA coverage was required and both the employee and city deductions have been made . The City is not now being reimbursed for the City' s PERA contribution. It is my recommendation that the City continue to have the CETA employee under PERA. I feel this is the fairesr method for the employee . If the employee was to continue in public work, the employee would not get credit for PERA covered service if the City now discontinues our coverage . The estimated cost to the City is approximately $120.00. Action Required: Motion to continue PERA coverage for the CETA employee . FEC :meh M E M 0 To : Douglas Reeder, City Administrator From: Fred Christiansen, City Treasurer Subject : Rental of Office Space Date : June 29 , 1978 An individual has agreed to lease the old Engineering offices u g g g for one year at a monthly rate of $250.00. The City is to pay all utilities except telephone . It is my understanding that this individual is involved in mobile home sales . The individual is Donald B . Urness , 734 Fernland Terrance , Shakopee . Mr . Coller is preparing a lease to be signed by both parties . This is the only firm offer the City has received on the office space . Action required : Motion to authorize proper City officials to enter into a lease agreement for the rental of office space . FEC : plk l�Q 1 N CITY OF SHAKOPEE INCORPORATED 1670 129 E. FIRST "E. 55379 ,r� July 5 , 1978 Mr . David L. Graven, Chairman Transportation Advisory Board Metropolitan Council 350 Metro Square Building 7th and Robert Streets St . Paul , Minnesota 55101 Dear Mr . Graven: This is in response to the Major River Crossing Task Force Report . The Task Force should be commended for its hard work and the fine job on the decisions which were made on the information made available to them. With all due respect , I believe there is further information which should have been made available to them which could have possibly made changes in their assumptions in respect to need and location. My conclusions will be based on the 41-169 versus 18-494 because I have been involved in that process very actively for the past nine years . 1 . Environment a] Should be thoroughly studied in both corridors and should include the removal of homes and businesses . b] Should include the total area of river valley in both areas that will be disturbed. c ] Consideration of creating another tier of people who would locate further outside of the service areas in regard to land planning. 2 . The traffic counts which the Committee has to work with were too out dated. a] Average daily traffic Shakopee 15, 600 actual 21 , 140 41 bridge 5, 535 actual 6 ,260 18 Bloomington 2 , 900 actual 6 , 589 CSAH 34 5 ,283 actual Closed The Heart of Progress Va11ey An Equal Opportunity Employer Mr. David L. Graven July 5, 1978 Page -2- 3. Local community participation a It was local community participation which forced the creation of the Task Force . b]� All local governments along the 18 corridor are in agree- ment and resolutions are available to verify this fact . 4. Cost . It was not a factor in the report but figures are available from the Department of Transportation showing 18 to cost 14 million versus 41 million for bridge and 36 million for interchanges on 41-169. In retrospect, I do not believe the 41-169 bridge , which is the first consideration of the Task Force , will serve the 34 thousand residents south of the river nor will it serve the through traffic of some 21 thousand vehicles . This is evidenced by the light volume of traffic now using highways 212-41-5 which are available at this time. Sincerely, MINNESOTA RIVER CORRIDOR (Cedar Avenue and West) Findings : This is one of the two top priority corridors in the Metropolitan Area . The corridor contains the top ranked existing bridge I-35W at Burnsville and the third and fourth ranked proposed bridges the TH 41-169 , Jackson Chaska and CSAH 18 , High Level . Vehicle trip demand in the corridor will increase by about 50 percent by 1990 exceeding current capacity even when the new Cedar Avenue bridge is open. Susceptibility to flooding is a recurring problem. In addition, two bridges , CSAH 18 Bloomington Ferry and CSAH 34 are functionally and structurally obsolete . Only one brie no - sceptible..t� Q�y�g) is needed b@twegjj _4 ­4U 5hakop'ee _...It.. should serve t.p. replace both the Savage and Bloomington Ferry Bridges . Environmental concerns as weil as access throu h t_Ee g por_fitSft-cs"t`'"th`�—corridor between Burnsville and Shakopee were among the most frequently discussed issues before the task force , especially in public testimony- A crossing to handle local or subregj"a1...tr"e1 _in this area is required now and in the future There is a six-year Coast ��Guard permit expiring in" 'December -1983 for the temporary CSAH 18 bridge . Improvements across the Minnesota River are among the most costly to make in the Metropolitan Area due to the high cost of building spans not subject to flooding . Proposed bridges at TH 41-169 , Jackson-Chaska and CSAH 18 have major implications on the larger systems to which they connect . Statewide connections for TH' s 212 and 169 must be provided for the TH 41-169 bridge . Metropolitar�_..an_d ro local connections to the p osed �kopee bypass and to Hennepin County 1$narfh25 + 'musf"T�e considered fore ��Fi`lr8 H h Y,e�_,8r„1.dge„ ., +I='t69_ bridge'-1s currently'part o E the Metropo i.tan Highway System Plan for 1990 . CSAH is not . Recommendations : The task force recommends that TH 41-169 , Jackson-Chaska bridge and approaches be planned and built as soon as possible . This means it should be added to the program element of the Mn/DOT/PLAN . The con- struction of this bridge should be expedited to tie-in with the already programmed new alignment of TH 169-212 to show progress so that the U . S .Coast Guard will be encouraged to extend the six-year permit until programmed bridge construction is sufficiently completed to alleviate the severe congestion problem now existing . An environmental impact statement should be completed for a suitable future bridge location between Shakopee and Burnsville to replace CSAH 18 and the Savage bridges . CSAH 18 is ranked higher than the Savage replacement bridge , but ' the task force recognizes the environmental concerns which have been expressed toward this location. Scott and Hennepin counties should undertake the study to determine which of these two locations should be the site for a new bridge . Sufficient funds should be provided to do an EIS study in this area . 28 cz./ A Mn/DOT should continue studies and develop a financial plan to provide " for additional capacity to the I-35V bridge including definition of appropriate roadway connection and consideration of preferential treatment for multi--occupancy vehicles NORTH MISSISSIPPI CORRIDOR Findings : This is one of two top priority corridors in the Metropolitan Area . It contains the. second ranked existing bridge L-694, Mississippi and second ranked pzopose.d bridge, Northtown. Crosstown., as cited in Table 2. Among the 16 bridges needing action (page' 20 1, the Northtown Bridge is the highest ranked following I--351sT, T.-694 and I-494 . Because I-694 cannot be improved until the Northtown Crosstown is available to relieve traffic during construction of 1-6914, the Northtown in effect becomes the second ranked bridge needing action. Overall vehicle trip demand in the corridor is forecast to more than double on I-694 by 1990 . Severe congestion will occur without the Northtown Crosstown bridge . Improvements to TH 169 between I-694 and the route of Northtown Crosstown has a heavy bearing on solutions in the co-rridor . Recommendations : Because of the current and projected demands in this corridor , the task force recommends that the planning for the Northtown Crosstown bridge which is ranked second, and the connections to TH 169 be accelerated so that construction may be completed as soon as possible . The I-694, Mississippi River bridge will need improvement, and TH 52, Anoka bridge may need improvement but this should occur after the Northtown Crosstown bridge is open and able to handle detour traffic during construction. DOWNTOWN ST . PAUL CORRIDOR Findings : This corridor follows the North Mississippi and Minnesota corridors in priority. Demand is forecast to increase only slightly through the corridor . The problems are of a structural nature on the High Bridge , Wabasha Street and Robert Street bridges . The High Bridge , which has a three-ton load limit , is among the worst bridges in the Metropolitan Area based on condition. 29 June 27 , 1978 Mayor Walt Harbeck City of Shakopee 1305 W. 6th Av. Shakopee, Minn. 55379 Dear Mayor liarbeck: The Metropolitan Council annually prepares estimates of the population of each community in the Seven-County Metropolitan Area. These estimates will be forwarded to the Minnesota Department of Revenue on July 3. The Department of Revenue will use the estimate as a basis for determining levy limitations for counties , municipalities and townships in the Region, as well as fiscal disparity computations . The Council' s preliminary estimate for your community as of April 1, 1978 is 10 , 620 Enclosed are estimates for the other communities in your county. I t ese numbers seem inconsistent with your evidence or if you have other questions about the estimates , please contact Dorothy Oatman, the Council ' s demographer, at 291-6332 . We encourage you to alert us to any concerns you may have. We intend to make any necessary adjustments in the estimates through July 17 and will so notify the Department of Revenue . A copy of these estimates has been sent to the chief administrative official in your community. If I can be of any assistance to you in this matter, please contact me. Sincerely, ID 260 7 7 John Boland Chairman Enc : Copy: Douglas Reeser, Administrator JB/kg RECEm JUN 3 0 1978 C11W OF SHAKOPEE W �I APRIL 1 , 1978 PRELIMINARY POPULATION ESTIMATES SCOTT COUNTY Belle Plaine 2 , 750 Belle Plaine Township 830 Blakeley Township 570 Cedar Lake Township 1 , 490 Credit River Township 2 , 220 Elko 170 Helena Township 1 , 270 Jackson Township 1 , 700 Jordan 2 , 890 Louisville Township 860 New Market 270 New Market Township 1 , 690 New Prague (Pt . ) 2 , 120 Prior Lake 6 , 480 , St . Lawrence Township 450 Sand Creek Township 1 , 580 Savage 4 , 140 Shakopee 10 , 620 Spring Lake Township 2 ,440 COUNTY TOTAL 44 , 540 DISTRICT OFFICES INDEPENDENT SCHOOL DISTRICT NO. 720 505 SOUTH HOLMES SCOTT COUNTY MRS. BARBARA RUNGE, Chairperson SHAKOPEE, MINNESOTA 55379 DR. ROBERT MAYER DR. WARREN HALLGREN, Vice-Chairperson uperintendent of Schools MRS. MARCIA SPAGNOLO, Clerk TELEPHONE: 445 4884 J S. MEARS MR. FRANCIS KREUSER, Treasurer 'Administrative Assistant MR. DAVID GALLAGHER, Director MR. ROBERT MARTIN MR. JAMES O'NEILL, Director RELC� Business Manager MR. JAMES STILLMAN, Director JUN 2 9 t97 CITY OF SPAKOPEE y i June 28, 1978 Mr. Douglas Reeder City Administrator City of Shakopee 129 E. lst Avenue Shakopee, Minnesota Dear Mr. Reeder: The Board of Education of School District 4720, at its regular meeting on June 26, 1978, passed a motion to request a stop sign to be placed on 10th Avenue at the crosswalk which is located at the entrance to the B. F. Pearson Elementary School. This letter is a formal request for the City Council to consider the placing of that stop sign. If you have any questions, please feel free to contact me. Thank you. Si erely -(AiUC1 Virg 1 Mears M/a AN EQUAL OPPORTUNITY EMPLOYER J0 � association of co, 2 9 O 8 metropolitan F*-941(op� municipalities F BOARD OF DIRECTORS iw�� .18t,,.,da, A,(,l h June 26, 1978 Presiden t J Line Demos Roseville Vice President David Hozza St. Paul Dear City Official : Pust President LyallSchwarzkopf The Association of Metropolitan Municipalities has Minneapolis just completed its fourth year of operation, and I am pleased to submit the attached Annual Report of Richard n Operations. As we end one fiscal Apple Valalley ley 1°erati year and begin another, you will note from the Report that the num- Wayne Courtney ber of members is at an all time high. In addition , Edina the city of Blaine has just joined to really get the Walter Dziedzic new year off to a great start. Minneapolis However, while we are pleased about the growth in Robert Hansen membership and the strong financial position of the White Bear Lake Association, what is most pleasing is the active in- Jan Haugen volvement of so many local officials in the Associ- Shorewood ation activities. Without this active support and input from the member city officials, the Association Richard Hullander could not succeed. In my judgment , this past year Shakopee was successful because of the strong membership par- Jack Irving ticipation . This same participation is needed as Crystal we move ahead to new challenges and opportunities for the cities in the 7-county area ! J ames Krautkremer Brooklyn Park I would appreciate it if you would distribute this Richard Larsen material to your Mayor and Councilmembers . Minnetonka Thank you. Myra Lobeck Oakdale Bruce Nawrocki Sincerely, Columbia Heights Thomas Spies ' Bloomington Vern Peterson Executive Director Larry Thompson Wayzata VP:sb Stephen Wellington Enclosures St. Paul Duan Zaun Lakeville Executive Director Vern Peterson ATTACHMENT III 1978-1979 PROGRAM PRIORITIES GOALS AND PRIORITIES FOR THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES A. ORGANIZATIONAL PURPOSES The goals of the Association are embodied in the By-Laws. They axe: l • To effectively express in a united voice structure, powers and other matters ment for relating to the municipalities in the metropolitan area . P govern- the 2. To serve as a forum through which all municipalities or groups of municipalities may develop and propose policies and positions on matters of concern to the metropolitan municipalities and develop strategies for advocating those policies and positions. 3. To serve as a forum for the interchange of ideas and information among municipalities in the metropolitan area , and to foster in- ter-municipal cooperation . 4. To develop and provide, either along or in concert with the Minne- sota League of Cities or other organizations or agencies, programs Of technical assistance to member municipalities . 5. To foster, generate and promote information and data concerning the problems and issues affecting municipal politan area , to the state Public at large. legislature in pa�ticularnandntohtheetro- 5. To encourage the improvement of municipal government in the metro- politan area by holding conferences and by fostering pertinent re- search projects. To work closely with the League of Minnesota Cities in the interest Of members of this association. To strive to make the metropolitan area and its component munici- palities more efficient and progressive in the continuing task of making the quality of life as complete and satisfying and enrich- ing as possible for all citizens. -1- K irft SECTION B STATEMENT OF INCOME, EXPENSE AND FUNDS BALANCE (Pre-Audit) Beginning Year Balance $36, 410 Dues Income 89, 451 Interest Income 2,169 Miscellaneous Income 466 $128,496 Expenses $95, 779 95, 779 Year End Balance . . . . . . . . . . . . . $ 32 , 717 SECTION C PROJECTED INCOME, EXPENSE AND FUNDS FOR 1978-1979 Beginning Year Balance $ 32, 717 Membership Renewals 103, 000 New Members 4 , 000 Interest Income 2, 500 Total Available Funds . . . . . . . . $142,217 Budgeted Expenses 105,418 Projected Year End Fund Balance $ 36, 799 B. MAJOR WORK PROGRAM ACTIVITIES FOR 1978-1979 TO IMPLEMENT GOALS AS STATED IN BY-LAWS IN SERVING ITS MEMBERS IN THE MOST EFFICIENT, EFFECTIVE MANNER POS- SIBLE AND TO IMPLEMENT THE GOALS EMBODIED IN THE BY-LAWS, THE ASSOCI- ATION SHOULD CONSIDER THE FOLLOWING PROGRAM PRIORITIES: 1 . EFFECTIVE REPRESENTATION OF MUNICIPAL INTERESTS BEFORE THE STATE LEGISLATURE. Major activities to implement this priority include: A . MUNICIPAL REVENUES COMMITTEE. 1 . Review existing revenue and tax policies in light of ac- tion taken in the 1977 and 1978 sessions. Determine which policies should be retained andlor modified. 2. Develop additional revenues and tax policies for the 1979-1980 legislative biennium. a . Municipal aids and aid formula . b. New sources of revenue for cities. C. Redevelopment financing. d. Levy limits . e. Assessments. f. Etc. 3. Develop priority rating for Board consideration. 4. Develop strategy for working with the Tax Study Com- mission to accomplish the study of local government finances and taxes. B. METROPOLITAN AGENCIES COMMITTEE. 1 . Review existing metropolitan organization and issues policies in light of action taken in 1977 and 1978 sessions. 2. Develop additional policies as needed for the 1979- 2980 legislative biennium, including such items as : a . Solid and Hazardous Waste Disposal b. Wastewater Management . C. Metropolitan Area Governance. -1- ATTACHMENT III 1978-1979 PROGRAM PRIORITIES GOALS AND PRIORITIES FOR THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES A. ORGANIZATIONAL PURPOSES The goals of the Association are embodied in the By-Laws. They are: 1 . To effectively express in a united voice policies concerning the structure, powers and other matters relating to municipal govern- ment for the municipalities in the metropolitan area . 2 . To serve as a forum through which all municipalities or groups of municipalities may develop and propose policies and positions on matters of concern to the metropolitan municipalities and develop strategies for advocating those policies and positions. 3. To serve as a forum for the interchange of ideas and information among municipalities in the metropolitan area , and to foster in- ter-municipal cooperation. 4 . To develop and provide, either along or in concert with the Minne- sota League of Cities or other organizations or agencies, programs Of technical assistance to member municipalities. 5. To foster, generate and promote information and data concerning the problems and issues affecting municipal government in the metro- politan area, to the state legislature in particular and to the public at large. 6. To encourage the improvement of municipal government in the metro- politan area by holding conferences and by fostering pertinent re- search projects. 7 . To work closely with the League of Minnesota Cities in the interest of members of this association. 8 . To strive to make the metropolitan area and its component munici- palities more efficient and progressive in the continuing task of making the quality of life as complete and satisfying and enrich- E ing as possible for all citizens. # i J -1- SECTION B STATEMENT OF INCOME, EXPENSE AND FUNDS BALANCE (Pre-Audit) Beginning Year Balance $36, 410 Dues Income 89, 451 Interest Income 2,169 Miscellaneous Income 466 $128,496 Expenses $95, 779 95, 779 Year End Balance . . . . . . . . . . . . . $ 32, 717 SECTION C PROJECTED INCOME, EXPENSE AND FUNDS FOR 1978-1979 Beginning Year Balance $ 32, 717 Membership Renewals 103, 000 New Members 4, 000 Interest Income 2, 500 Total Available Funds . . . . . . . . $142,217 Budgeted Expenses 105,418 Projected Year End Fund Balance $ 36, 799 t �i 13 ATTACHMENT III 1978-1979 PROGRAM PRIORITIES GOALS AND PRIORITIES FOR THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES A. ORGANIZATIONAL PURPOSES The goals of the Association are embodied in the By-Laws. They are: 1 . To effectively express in a united voice policies concerning the structure, powers and other matters relating to municipal govern- ment for the municipalities in the metropolitan area . 2 . To serve as a forum through which all municipalities or groups of municipalities may develop and propose policies and positions on matters of concern to the metropolitan municipalities and develop strategies for advocating those policies and positions . 3. To serve as a forum for the interchange of ideas and information among municipalities in the metropolitan area , and to foster in- ter-municipal cooperation. 4 . To develop and provide, either along or in concert with the Minne- sota League of Cities or other organizations or agencies, programs of technical assistance to member municipalities . 5 . To foster, generate and promote information and data concerning the problems and issues affecting municipal government in the metro- politan area , to the state legislature in particular and to the public at large. 6 . To encourage the improvement of municipal government in the metro- politan area by holding conferences and by fostering pertinent re- search proJects. 7 . To work closely with the League of Minnesota Cities in the interest of members of this association. 8 . To strive to make the metropolitan area and its component munici- palities more efficient and progressive in the continuing task of making the quality of life as complete and satisfying and enrich- ing as possible for all citizens . -1- B. MAJOR WORK PROGRAM ACTIVITIES FOR 1978-1979 TO IMPLEMENT GOALS AS STATED IN BY-LAWS IN SERVING ITS MEMBERS IN THE MOST EFFICIENT, EFFECTIVE MANNER POS- SIBLE AND TO IMPLEMENT THE GOALS EMBODIED IN THE BY-LAWS, THE ASSOCI- A TION SHOULD CONSIDER THE FOLLOWING PROGRAM PRIORITIES: 1 . EFFECTIVE REPRESENTATION OF MUNICIPAL INTERESTS BEFORE E THE STATE Major activities to implement this priority include: A. MUNICIPAL REVENUES COMMITTEE. 1 • Review existing revenue and tax policies tion taken in the 1977 and 1978 sessions. in light of ac- which policies should be retained and/or modified. 2. Develop additional revenues and tax 1979-1980 legislative biennium. Policies for the a . Municipal aids and aid formula . b• New sources of revenue for cities. C. Redevelopment financing. d. Levy limits. e. Assessments. f. Etc. 3. Develop priority rating for Board consideration. 4. Develop strategy for working with the Tax Study Com- mission to accomplish the study of local finances and taxes. government B. METROPOLITAN AGENCIES COMMITTEE. 1 . Review existing metropolitan organization and issues Policies in light of action taken in 1977 and 1978 sessions. 2• Develop additional policies as needed for the 1979.- 1980 legislative biennium, including such items as: a . Solid and Hazardous Waste Disposal b. Wastewater Management. C. Metropolitan Area Governance. -1- (A r�X IAttX { Irf{• 3. Develop priority ratings for Board consideration. t C. HOUSING ADVISORY COMMITTEE. 1 . Review existing housing policies in light of action taken in 1977 and 1978 sessions. 2 . Same process as A-2 . 3. Same process as A-3. D. GENERAL LEGISLATIVE COMMITTEE. 1 . Review existing legislative policy not covered in A, B, or C above in light of action taken in 1977 and 1978 sessions. 2 . Same process as A-2. 3. Same process as A-3. E. POLICE OFFICER STANDARDS AND TRAINING AD HOC COMMITTEE. 1 . Advise the State POST Board as necessary . 2. Develop legislative policy as needed to implement city concerns . F. BOARD OF DIRECTORS. 1 . Adopt legislative priorities for 1979-80 legislative sessions . 2. Develop strategy for more effective involvement of member city officials in the legislative lobbying process. . . .particularly in the area of municipal aids and levy limits. 3. Sponsor/co-sponsor educational event for the metro- politan area Legislators to appraise them of the AMM legislative program, issues, and concerns. G. STAFF. 1 . Provide support as necessary for AMM standing com- mittees to perform their assigned tasks. 2. Maintain liaison with Legislators and legislative committees during the interim. -2- 1 3. Maintain coordination and communication with appro- priate LMC personnel on legislative items of mutual interest. 4. Lobby during the 1979-80 sessions for the implementa- tion of the AMM policies as prioritized by the Board. 5 . Represent the AMM on the State Shade Tree Advisory Committee. II. EFFECTIVE REPRESENTATION OF MUNICIPAL INTERESTS BEFORE THE METROPOLITAN COUNCIL AND COMMISSIONS. Major steps to implement this priority include: A . METROPOLITAN AGENCIES COMMITTEE. 1 . Analyze and react as necessary to revisions to ex- isting Metropolitan Development Guide Chapters. a . Solid and Hazardous Waste Chapter. b. Other as necessary. 2. Analyze and react as necessary to proposed new chap- ters of Metropolitan Development Guide. 3. Monitor the implementation and react as necessary to the mandatory planning process. B. HOUSING ADVISORY COMMITTEE. 1 . Complete activit.ies, as specified in the Metropolitan Council/AMM Cooperative Agreement of March 10, 1977. 2. Provide input to Metropolitan Council and staff with respect to the metropolitan area Housing Market An- alysis. 3. Analyze and react as necessary to proposed revisions to the Housing Chapter of the Metropolitan Develop- ment Guide. 4. Monitor the activities of the Metro HRA Advisory Com- mittee with special emphasis on the subsidized hous- ing issue and problem. C. SOCIAL FRAMEWORK COMMITTEE. 1 . Work with Metropolitan Council staff and provide them with input concerning the development of the Metropol- itan Social Framework Guide. -3- 2 . Keep. the Board appraised/ of all pertinent issues as the Social Framework document evolves . 3 . Solicit input from member cities and ensure that this input is considered by the Council staff during all phases of Framework development . D. BOARD OF DIRECTORS. 1 . React and take action as appropriate to reports/re- commendations received from standing committees. 2. Make recommendations as required, requested and ap- propriate to the Metropolitan Council concerning ap- pointments to key Metropolitan Council Advisory Com- mittees. 3. Assess the need for expanding the AMM informational system with respect to Metro activities which have or may have impact on member cities . E. STAFF. 1 . Provide support as necessary to AMM standing or spe- cial committees enabling them to perform their as- signed tasks and 'advise Board in D-3 above. 2. Maintain liaison with the Metropolitan Council and Council committees . 3. Monitor and assist the Metropolitan Council Chairman 's Advisory Committee. 4 . Monitor and assist the TAB and TAC. 5 . Monitor the Land Use Advisory Committee. 6. Represent the AMM on the 208 Wastewater Management Ad- visory Committee. 7. Monitor the Metropolitan Council 's Solid Waste Advis- ory Committee . III. PROVIDING SERVICES WHICH ARE UNIQUE AND MEANINGFUL TO METRO- POLITAN MUNICIPALITIES. Major activities to implement this priority include; 1 . Provide administrative and financial support for the Metropolitan Area Salary Survey. -4- 2. Provide financial support for the Labor Relations Associates and in cooperation with the LMC deter- mine the value of continuing this service. 3. Provide administrative and indirect financial sup- port for MAMA. 4. Prepare and issue Elected Official Salary Survey. 5. Communicate timely and in-depth information on subjects of interest to members through: a . Newsletters; b. Legislative Bulletins; C. Seminars; d. Membership. IV. STRENGTHEN AND IMPROVE THE ASSOCIATION'S GENERAL EFFECTIVENESS. Major activities to implement this priority include: 1 . Conducting seminars on topics of interest or impor- tance. Possibles for this year include: a . Land use regulations and impacts on housing costs . b. Effective lobbying by local officials. C. Levy limits and municipal aids. 2. Appraise members of opportunities to serve on var- ious advisory committees that work with the Metro- politan Council and other levels of government. a . TAB - TAC. b. Land Use Advisory. C. Solid Waste. 3. Hold periodic membership meetings on topical subjects. Possibilities include: a . Annual legislative convention (September or October). b. Others as appropriate and pertinent. 4. Continue positive steps to increase membership. a . Develop priority list 6 assign contacts to members of Board. b. Update AMM story. C. Communicate on a regular basis to non-member prior- ity cities via : 1 . Newsletters. 2. Legislative Bulletins. C. Special reports, etc.