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HomeMy WebLinkAbout5.A.1. Award Bid for Self-Contained Breathing Apparatus CITY OF SHAKOPEE S.F}. I. Memorandum CON~~~~r TO: Mayor and City Council . ... ~'j' :~t~\~: . Mark McNeill, City Administrator FROM: Ed Schwaesdall, Fire Chief SUBJECT: Award of Bid for Self-Contained Breathing Apparatus DATE: January 9,2007 INTRODUCTION: The Council is asked to award a contract for 40 sets of self-contained breathing apparatus to MES Mid-America, in the amount of$150,960. BACKGROUND: In the fall of2006, the City was awarded a Federal grant from the Department of Homeland Security in the amount of approximately $143,000. That, combined with a $15,000 local match, provides approximately $158,000 in which to purchase self- contained breathing apparatus. This application was submitted on behalf of the City by me. Because ofthe size of the contract, State law required that competitive bids be taken. Invitations to bid and specifications were sentto three known suppliers, and advertisements were made. On January 8t\ one bid was received and opened. That was from MES Mid-America, in the amount of$150,960. The amount bid was slightly less than what had been anticipated. BUDGET IMP ACT: The $15,000 matching grant will come from the Fire Department's 2007 equipment budget. The relatively favorable bid will potentially allow an additional $7,000 of equipment to be purchased (faceplates and miscellaneous fire prevention equipment). However, Federal approval must be given before those additional funds can be expended; I will return to the City Council for approval to purchase additional pieces of equipment at the bid rates once Federal approval is granted. There is a savings for future Fire Department budgets, in that the Department will not have to budget annually for replacement of 10 SCBA units, as has been recent practice. RECOMMENDATION: I recommend award of the bid to MES Mid-America. RELATIONSHIP TO VISIONING: This supports Goals D. Vibrant, resilient and stable, and E. Financially strong. ACTION REQUIRED: If the Council concurs, it should, by motion, authorize the purchase of 40 sets of Scott Air Paks, facepiece assemblies, and an integrated distress alarm to MESMid-America, in the amount of$150,960. Ed Schwaesdall Fire Chief ES:th ec. . . ;f! . .,..~ .t CITY OF SHAKOPEE BID PROPOSAL FORM BID ON PROPOSED Equipment: 40ea. - Scott NxG2. Air Pak, face piece assembly, integrated distress alarm. Cylinder = carbon, 4500 PSI, 60 minute duration. CBRN approved 00 DELIVERED $ I~O 9 roO. ~ OELIVERYDATE: A,PfJAoy- -YO,O ~O DAYS AFTER AWARD p~lnted Name ~f Bidder: IYJp.:5 :::.~() - ~ (}JE~ICA " ~/U,_ ;Z .~ .:U. _-.6:-9J..IZ-S Jt'c~ Signature of Bidder; IYJ F:-5' -.4 eA cA 10 1/ . _ . . Address of Bidder: /75/ /lJolh-l-/ C-Ot.IIV,"fI ~CJA-IJ clO..,./+ tiE F7(emo/IJr II E h80;) S- Telephone Number: ~o;l-?5 80 - O"'be:, State whether bidder is: Individual: Firm: PartnerShip: By: Names of Partner: lltle: ~ Address: Names of Partner: Title: Address: Names of Partner: Title: Address: Corporation: IYJ IMJ) ,~ t pOAi_ EM t;;~C-E!/AJG 'I .feA v I c.. e:s' Address: 7-..1 a1E;.1'lJ tlilJA-J/l ,;flfJTp:' -2/17 -{A/llJ/H' J./tJoK. CT 6b'lff;;l. Telephone Number: ;:J 03 - .31:/1- 610:1. 0 State in which incorporated: J1} IZ Y It 1)14 ~."1 ~ INQUIRY NO.: {&f/ff+ . \ . ,'~~i:~~~}..: .. , " . - - :.' .. ..'........"'..II...:..ff'.........'.'....;!.\.'....~...'."..,.~ .",_",. . DA TE.1 5 07 . "'"~"'~\'''''',,,.,.. fillj;'Il"~ TERMS' NET 30 "~"';\!:n!.I""",,.' . liES... ~.~L~RY ~~~~~11~Nxcf MES- Snyder (402) 568-2288 Fax (402) 568-2279 109 S. Ash"" P.O. Box 248 (800) 248-9014 Snyder, Nebraska 68664-0248 I [DQUOTE I CUSTOMER: SHAKOPEE FIRE DEPARTMENT NAME: ED SCHWAESDALL PHONE: 612-490-9500 . FAX: PRICES GOOD FOR SIXTY DAYS I FROM: IBRIAN MCCABE I I YES 0 I NO 0 I I NUMBER OF PAGES: I 1 I QUANTITY DESCRIPTION UNIT PRICE AMOUNT 40 200331-06 NXG2 4.5 AIR PAK, WITH DUAL EBSS AND SE PAK 2697.00 107880.00 ALERT, LESS CYLINDER AND MASK, CBRN COMPLIANT. 40 200130-01 4500 PSI 60 MINUTE CARBON CYLINDER 912.00 36480.00 40 805773-02 AV3000 MASK 165.00 6600.00 . IrOTAL 150960.00 MES PROVIDES MOBILE REPAIR SERVICE FOR SCOTT AIR PAKS, ~ITH A SERVICE TECHNICIAN LOCATED IN PLYMOUTH MN. ERIC ~JAARDA 402-380-4848. COMMON REPAIR PARTS ARE STOCKED ON THE SERVICE TRUCK AND AT OUR FREMONT WAREHOUSE. IN-SERVICE TRAINING WILL BE PROVIDED ON-SITE FIELD LEVEL SERVICE MANUALS WILL BE PROVIDED. IN-HOUSE SERVICE CENTER REPAIR/MAINTENANCE TRAINING MAY BE PROVIDED EITHER ON-SITE OR AT A LOCATION NEAR IYOU. OVERHAUL MANUALS WILL BE PROVIDED TO THOSE ITAKING THIS CLASS. PREREQUISITE: MUST HAVE PROPER ITOOLS AND TEST EQUIPMENT. . 01/08/079:50 AM 'v Bid Specifications General Requirements One (or more) open circuit, self-contained breathing apparatus consisting of the following major sub-assemblies: 1) cylinder and valve assembly for storing breathing air under pressure; 2) full facepiece assembly;. 3) an automatic dual path redundant pressure reducing regulator; 4) a removable, facepiece-mounted, positive pressure breathing regula- tor with air-saver switch, low-pressure alarm and purge valve; 5) a harness and backframe assembly for supporting the equipment on the body of the wearer; 6) a shoulder strap mounted, remote gauge indicating cylinder pressure; 7) a heads-up display (HUD) redundant low-pressure alarm; and 8) a rapid intervention crew/universal air connection (RIC!UAC). The unit shall be covered by a warranty providing protection against defects in materials or workmanship. This warranty shall be for a period of ten years on the SCBA, except for the pressure reducer, which shall be covered for 15 years. Electronic components shall be warranted for three years. The SCBA shall be certified by NIOSH!MSHA as conforming to the Code of Federal Regulations, 42 CFR 84. This apparatus, without modification, shall be NIOSH/ MSHA certified. The apparatus shall meet all requirements ofNFPk 1981 Standard on Open-Circuit, Self-Con- tained Breathing Apparatus, 2002 edition. Successful bidder agrees to provide, at his own expense, a factory-trained instructor for such time as the department head shall require for complete instruction in the operation and maintenance of the apparatus. Any exceptions to these specifications must be detailed in a separate attachment, and failure to do so will automatically disqualify the bidder. Successful bidder must be a factory-authorized distributor to sell the equipment specified herein. Cylinder &. Valve Assembly Type and Requirements Each cylinder valve shall consist of the following: 1) a hand activated valve mechanism with a spring-loaded, positive action, ratchet type safety lock and lock-out release for selecting "lock open service" or "non-lock open service"; 2) an upstream connected frangible disc safety relief device; 3) a dual reading pressure gauge indicating cylinder pressure at all times; 4) an elastomeric bumper; 5) an angled COA inlet for charging; and 6) a tri-lobe ergonomically designed hand-wheel. The Cylinder Valve shall be designed with a quick connect that delivers air directly to the first stage pressure-reducing regulator. The cylinder valve shall be offered with a COA 346 or COA 347 fitting for the purposes of filling the cylinder only. The fill fitting shall have a check valve to prevent flow from the cylinder. The fill fitting shall be provided with a dust cover to protect the threads from damage and prevent the interior surfaces from being contami- nated when not in use. The dust cover shall have a means preventing air loss in the event the check valve fails. The dust cover shaUbe retained to the cylinder valve. .. The cylinder valve shall be a "fail open" type, constructed of forged aluminum and designed such that no stem packing or packing gland nuts are required. It shall contain an upper and lower seat such that the pressure will seal the stem on the upperseat, thus preventing leakage past the stem. No adjustment shall be necessal')' during the life of the valve. The SCBA shall maintain all NIOSH and NFPA standards with any of the following types of cylinders listed as provided by the original SCBA manufacturer. Hoop-wrap & full-wrap cylinders The cylinder shall be manufactured in accordance wid1 DOT specifications and have a working pressure of 2216 psig. The cylinder shall be an aluminum type; a lightweight composite consisting of an aluminum inner shell and hoop wrapped with resin impregnated glass filament; or a lightweight composite type with an aluminum inner shell and fully-wrapped with resin impregnated glass filament. Carbon cylinders The cylinder shall be manufactured in accordance wid1 DOT specifications and have a working pressure of 2216 or 4500 psig. The cylinder shall be lightweight, composite type cylinder consisting of an aluminum alloy inner shell, with a total overwrap of carbon fiber, fiberglass and an epoxy resin. Kevlar@ cylinders The cylindershall be manufactured in accordance with DOT specifications and have a working pressure of 4500 psig. The cylinder shall be lightweight, composite type cylinder consisting of an aluminum alloy inner shell, totally overwrapped with resin impregnated glass filament of Kevlar. Pressure Duration H2O Free Gas Type (psig) (minutes) Capacity Capacity (in3) (SCF) Hoop-wrap 2216 30 523 45 Full-wrap 2216 30 523 45 Carbon . 2216 30 523 45 Kevlar 4500 30 285 45 4500 45 412 66 Carbon 4500 30 283 45 4500 45 418 66 4500 60 550 87 Facepiece Assembly The full facepiece assembly shall fit persons of varying facial shapes and sizes wid1 minimal visual interference. It shall be available in three sizes and maintain NIOSH/MSHA certification of the apparatus regardless of the size used. The face seal shall be constructed of a blend of proprietary material and be securedto the lens by aU-shaped channel frame that is retained to the lens using two fasteners. The lens shall be a single, replaceable, modified cone configuration constructed of a non-shatter type polycarbonate material and be de-signed to meet the impact and penetration requirements of a faceshield as specified in ANSI Z87.1 paragraphs 5.2.8.1 and 5.2.8.2. The lens shall have a silicone based coating to resist abrasion and chemical attack and meet the requirements ofNFPA-1981, for lens abrasion and have an anti-fog coating to reduce fogging in stand-by mode. -. The facepiece shall have a large diameter inlet serving as the female half ofa quarter (1/4) turn coupling which mates with the positive pressure bread1.ing regulator. Multi-directional voicemitters shall be lens mounted on bod1. sides of the facepiece lens and ducted direcdy to an integral silicone nosecup to enhance voice transmission and minimize fogging of the lens. The voicemitters, ducts and nosecup shan be easily removable without d1.e use of tools. The facepiece shall have a minimum of four sizes of nosecups. The head harness shall be a six-point quad suspension made in the fashion of a net hood to minimize interference between securing of the facepiece and the wearing of head protection and be constructed of a para-aramid material. Two flame resistant elastic straps, attached to the lens in four locations, shall provide adjustment for proper face sealing. A six-point attachment rubber head harness shall also be available. Pressure Reducer TI1.e pressure-reducing regulator shall be mounted on the backframe and be coupled to d1.e cylinder valve through a patent-pending stainless steel quick connect snout for engagement and sealing within the cylinder valve oudet. The cylinder shall be secured to the pressure-reducing regulator with two pull-rings 1800 from each other. Two stainless steel rods shall secure the pull-rings. The stainless steel rods shall be actuated when the cylinder is opened andwhen cylinder pressure is above 50 psig. In lieu of a manual by-pass, the pressure-reducing regulator shall include a back-up pressure-reducing valve connected in parallel with the primary pressure reducing valve and an automatic transfer valve for redundant control. The back- up pressure reducing valve shall also be the means of activating the low-pressure alarm devices in dlefacepiece- mounted breathing regulator. This warning shall denote a switch from the primary reducing valve to the back-up reducing valve whether from a malfunction of the primary reducing valve or from low cylinder supply pressure. A press-to-test valve shall be included to allow bench testing of the back-up reducing valve. The pressure-reducing regulator shall have extended temperature range dynamic O-ring seals composed of fluorosilicone elastomer. The outlet manifold of the pressure reducing regulator shall have incorporated a reseatable over-pressurization relief valve which shall prevent the attached low pressure hose and facepiece-mounted breathing regulator from being subjected to high pressure. An outlet manifold shall also have provision for connection of a dual-purpose airline supply for extended duration use while reserving the cylinder supply for egress and for connection to a similar system to. allow supplying air between two SCBA's. The auxiliary hose shall be located on the primary wearer's right hip and be terminated with a dual male-female quick connect fitting which can be easily connected and disconnected by trained individuals with a gloved hand and/or in low light conditions. Each portion of d1.e quick connect fitting shall have a check valve to prevent the loss of air. Each coupling shall also be guarded against inadvertent disconnect during use of the equipment. When operated in this mode, supplying two breathing regulators, the primary wearer's pressure reducer shall be capable of simultaneously supplying each regulator with a flow of at least 200 liters per minute while maintaining positive pressure in the respective facepieces. When used with an airline supply hose the length shall be up to 300 feet and require an inlet pressure range of 60 to 115 psig, depending on the length of supply hose used. A checked adapter shall be available, d1.at attaches to dle airline hose, and prevents the external release of cylinder air in the event the airline supply iseidler not used or disconnected. Switching from airline supply to cylinder supply shall be accomplished manually by the user, byopen- ing the cylinder valve to prevent inadvertent use of the cylinder supply without the user's knowledge. " Rapid Intervention Crew/Universal Air Connection (RIC/UAC) The SCBA shall incorporate a RIC/UAC fitting to be compliant with the 2002 edition of the NFPA 1981 Self- Contained Breathing Apparatus standard. The RIC/UAC shall be an integral part of the first stage pressure re- ducer. The RIC/UAC inlet connection shall be within 4" (4-inches) of the tip of the fill fitting of the cylinder valve. The RIC/UAC shall consist of a connection for attaching a high-pressure air source and a self-resetting relief valve allowing a higher pressure than that of the SCBA to be attached to the SCBA. The RIC/UAC shall have a check valve to prevent the loss of air when the high-pressure air source has been disconnected. Facepiece-Mounted Positive Pressure Regulator The facepiece-mounted positive pressure-breathing regulator shall supply and maintain air to the facepiece to satisfy the needs of the user at a pressure greater d"lan atmospheric by no more than 1.5 inches of water pressure. The breathing regulator shall maintain this positive pressure during flows of NFPA standard breathing rates. The regula- tor shall also meet or exceed a dynamic flow requirement of remaining positive while supplying a minimum volume of 160 liters. The regulator shall use a patent-pending spring designed to lower dle breathing exhalation resistance. The exhala- tion resistance, at 100 lpm, shall be between 1.7" and 2.3" of H20 column. TI"le breathing regulator shall have attached a low pressure hose which shall be threaded through the left shoulder strap to couple to the pressure reducing regulator mounted on the backframe. An optional regulator shall be avail- able with a quick connect coupling in line for use with the optional oudet manifold and accessory hose to allow the breathing regulator to be disconnected from the unit and reconnected to the auxiliary hose of a second unit in the event rescue is required. The quick connect coupling shall be easily connected and disconnected by trained individu- als with a gloved hand and/or in low light conditions. TIle coupling shall also be guarded against inadvertent discon- nect during use of the equipment. The low-pressure hose shall be equipped with swivel attachments at both ends. TIle breathing regulator oudet port shall be configured as the male half of a quarter (1/4) turn coupling which mates with d"le facepiece and shall be equipped with a doughnut-shaped gasket which provides the seal against the mating surface of the facepiece. The regulator cover shall be fabricated of a flame resistant, high impact plastic. The breath- ing regulator shall also have an integral low-pressure alarm device that shall combine an audible alarm with simulta- neous vibration of the facepiece. This alarm device shall indicate either low cylinder pressure or primary first stage regulator failure. The breathing regulator shall have a demand valve to deliver air to the user, activated by a dia- phragm responsive to respiration. The demand valve shall use an extended temperature range dynamic O-ring seal composed of a fluorosilicone elastomer. This diaphragm shall include the system exhalation' valve and shall be constructed from a high strength silicone elastomer. A purge valve shall be situated at the inlet of the breathing regulator and shall be capable of delivering airflow of between 125 and 175 standard liters per minute. The breathing regulator shall be arranged to direct the incoming air over the inner surface of the facepiece for defogging purposes. The components of the breathing regulator shall be constructed of materials that are not vulnerable to corrosion. The flame resistant cover shall contain an air saver switch and pressure demand bias mechanism. It shall reactivate and supply air only in the positive pressure mode when the wearer effects a face seal and inhales. This device shall not affect the breathing flow dltoughthe system while in operation. End of Service Indicator (EOS) and Heads-up Display (HUD) The SCBA shall have two end-of-service (EOS) indicators. The primary EOS shall be the integral low-pressure alarm device d"lat shall combine an audible alarm wid"l simultaneous vibration of dle facepiece. The primary EOS shall be located in the Facepiece-Mounted Positive Pressure Regulator. . . " The HUD shall serve as the secondary EOS indicator. It shall be mounted in the users field of vision on the second stage regulator. It shall display one-quarter bottle increments including full bottle pressure and continuing to 25% of maximum bottle pressure. The display shall not have a numerical representation of bottle pressure. At one-half botde pressure, one "yellow" LED shall be illuminated and flash at a rate not to exceed one (Ix) time per second. At one-quarter bottle pressure, one "red" LED shall be illuminated and flash at a rate not to exceed ten (lOx) times per second. The HUD shall have a low battery indication that is distinct and distinguishable from the bottle pressure indications. The HUD shall be intrinsically safe per ANSl/UL 913, Class I, Division 1,Group A, B, C & D Hazardous Locations and certified to CANjCSA Std C22.2 No. 57-92. Harness and Backframe Assembly A lightweight, lumbar support style backframe and harness assembly shall be used to carry the cylinder and valve assembly and the pressure reducing regulator assembly. The backframe shall be a solid, one-piece powder-coated black aluminum frame that is contoured to follow the shape of the user's back. The backframe shall include a mounting for the pressure reducer. This mounting shall contain a pivot-type bracket permitting positioning of the pressure reducer to accommodate connection to any of the approved cylinders. The backframe shall include an over-the-center, adjustable tri-slide fixture, a para-aramid fiber strap and a locking latch assembly to secure 30, 45 or 60 minute cylinders. The harness assembly shall consist of a one size black para- aramid strap with a yellow stripe. This harness shall include box-stitched construction widl no screws or bolts. The harness assembly shall incorporate parachute-type, quick-release buckles and shall include individual replaceable straps, shoulder and hip pads. The harness shall include a seat-belt type waist attachment. The backframe shall include accommodation and mounting spaces suitable for an electronics package d1.at includes, but not limited, an optional distress alarm, an optional transmitting distress alarm, SCBA status indication lights and SCBA sounders. Electronics Package The electronics package shall be standard with the following equipment: 1) dual sounders located on each side of the cylinder; 2) dual SCBA indicator lights located on each side of the cylinder; and 3) a quick change battery compart- ment, suitable for housing 3 "C" cell size batteries. The batteries shall be capable of (}.months of use at a 25% duty cycle. The sounders and lights shall be activated during each of d1.e following events: 1) cylinder engagement; 2) cylinder disengagement; 3) normal use; 4) quarter cylinder content indication; and 5) distress alarm if installed. During cylinder engagement, the sounders shall emit an ascending tone and tlle SCBA indictor lights shall flash "blue". During cylinder disengagement, the sounders shall emit a descending tone and the SCBA indicator lights shall flash "red". During normal operation, the SCBA indicator lights shall flash "green". At quarter cylinder, the sounders shall "chirp" and dle SCBA indicator lights shall flash "orange". Distress Alarm Integrated with SCBA (Optional) General Specifications The distress alarm shall be integrated and shall retain NIOSH certification. The system shall meet all requirements of NFPA-1982 Standard on Personal Alert Safety Systems (PASS). Operation of this distress alann shall be initiated with the opening of d1.e valve of an SCBA cylinder charged to a minimum pressure of 30 to 80 psig. Avisual indication of automatic mode activation shall consist of a green flashing LED on the system's control module and SCBA indicator lights located on the back of the wearer. ~ , '< .~ For SCBA with installed SEMSTM (Scott Electronic Management System), please refer to HIS 6337 for those bid specifications. Dual Alarms The system shan incorporate dual visual and audible alarms, which shall be activated in a pre-alarm mode when the system remains motionless for approximately 20 seconds. A full alarm shall be activated in the event dle system remains motionless for approximately 30 seconds. Visual signals shall consist of a green flashing LED when the system is in operation and red flashing LEDs to indicate pre-alarm mode, full alarm mode and a low battery condi- tion. The system's LED signals shan be situated on a control console assembly mounted on the user's right shoulder strap. The system shall have a visual LED indicator to dleck dle battery condition whiledle system is not in use. The Alarm signal shall be in a frequency range of 1 kHz to 4 kHz and consist of d<ree primary frequencies. Sound pressure level shall be >95 dBA. The Pre-alarm signal shall be in a frequency range of 1 kHz to 2 kHz and consist of two primary frequencies, dle sound pressure level shall ramp up in two distinct steps from 60 to > 100 dBA. Control Console Module The pressure gauge shall become an integral part of the control module assembly. The control console module assembly shall contain push buttons for manual operation of the distress alarm. A yellow color-coded push button shall permit system re-set; a red color-coded push button shall permit manual activation of the full alarm mode. Both push buttons shall be recessed to minimize accidental activation. The system shall feature a "hands-free" re-set capa- bility that may be activated by means of a slight movement of the SCBA when dle system is in a pre-alert mode. Cables connecting the control console assembly and sensor module assembly shall be capable of withstanding ap- proximately 150 pounds of tension. Sensor Module The system shall include a sensor module mounted to the SCBA backframe and located in an area between dle cylinder and backframe in a manner designed to protect the assembly fromdamage. The SCBA's 3 'e' batteries shall power the system. The batteries shall be housed in a battery compartment separated from sensor and control circuits and sealed with a gasketed cover. The sensor module shall contain dual sound emitters for the audible alarm. Intrinsically Safe The distress alarm system shall be ETL listed as intrinsically safe in accordance withANSI/UL913 for use in Class 1, Division I, Groups A, B, C and D Hazardous locations. The system shall weigh approximately 1.9 pounds. ISO 900 1 REGISTERED Scott Health & Safety Monroe Corporate Center P.D. Box5B9 t:qco / :::,: & Safety Monroe. NC 28111 Telephone: 800.24 7. 725 7 Facsimile: 704.291.8330 www.scotthealthsafety.com sh-sale@tycoint.com HIS 6432A 3/05 All Rights Reserved.