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HomeMy WebLinkAboutMay 2, 1978 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA MAY 2 , 1978 Mayor Harbeck presiding 1 . Roll Call and invocation at 7 : 30 P.M. 2 . Approval of Minutes of April 4th Adj .Reg. Session; April 11th and April 18, 1978. 3 . Communications : a] City of Belle Plaine b] 4. Liaison reports from Councilmembers : a] Cncl .Hullander from Shakopee School Board b] Cncl .Lebens from Recreation Board c ] Cncl .Reinke from Shakopee Public Utilities Commission d] Cncl .Ward from Joint Seven Man Committee e ] Cncl .Leroux from Shakopee Fire Department f ] Mayor Harbeck from Scott County Board of Commissioners 5 . RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA! 6 . Old Business : a] Sanitary Sewer Service Extension to Cretex Co . property (T.H. 101) - Res . No . 1243 tabled 4/18 b] J .E.J. 2nd Addition improvements c ] Eleventh Avenue Storm Sewer - tabled 4/11 d] Assessment Policy 7 . Planning Commission Recommendations : a] Variance Request from the parking and setback requirements Applicant : Joseph M. Sand, Jr. , 914 So . Lewis Action: Variance Resolution No. CC-162 Planning Comm. Recommendation: Denial b] Variance Re nest from 11 Conservation minimum lot size of 22 acres and 2� the subdivision minimum lot size in unsewered area of 21-2 acres Applicant : Dale J. Strobel , 5341 Eagle Creek Blvd. Action: Variance Resolution No. CC-163 Planning Comm. Recommendations : Approval c ] Preliminary Plat of Century Plaza Square 1st Addition, contain- ing approximately 20 acres , lying S. of 4th Ave . , W of Shawnee Trail extended, N of Gorman and CSAH-16 , and E of Gorman St . (except the Housing for the Elderly, the Suback apartments and the Eye Clinic) , legal description of record. Developer : Clete Link, et al Action: Approve/Deny Planning Comm. Recommendation: Approval w/conditions d] Final Plat of Minnesota Valley 2nd Addition , lying south of Minnesota Valley 1st Addition. Developer : Gary Laurent , 3103 Bridge Crossing Action: Resolution No . 1246 Planning Comm. Recommendation: City Adm. will report s Tentative Agenda May 2 , 1978 Page -2- e ] Request for a Conditional Use Permit for a racquetball club in an Industrial zone on a five acre tract lying immediately north of the Shakopee Volodrome on CR-83 Applicant : James P. McCarthy, 3810 131st Avenue NE Action: Conditional Use Permit Resolution No . CC-164 Planning Commission Recommendation: City Adm. will report 8. Routine Resolutions and Ordinances : a] Ordinance No . 4, Defining Vandalism, Placing Responsibility for Acts of Vandalism In Certain Cases and Prescribing A Penalty for the Violation Hereof - tabled 4/18 b] Resolution No . 1247 , A Resolution Authorizing the Purchase of Trees from the Minnesota Highway Department c ] Resolution No . 1240, A Resolution Rescinding Res . No. 813 d] Resolution No . 1245 , Supporting The Abandonment of the Chicago , Milwaukee , St . Paul and Pacific Railroad Company from Farmington to Shakopee in Dakota And Scott Counties 9. New Business : a] 8 : 15 P.M. PUBLIC HEARING - 78-3 Improvements in Deerview Acres - Res . No . 1248 b] 8 : 30 P.M. Request for an On and Off Sale 3. 2 Beer License by Rose Marie Jameson for 109 East First Avenue c ] Request approval of a Set-Up License to Rose Marie Jameson d] 9:00 P.M. Rental of Eagle Creek Town Hall e ] Deans Lake Storm Sewer Assessment - Res . No . 1242 f ] Approval of televising sanitary sewer g] Appointment to Shakopee Recreation Board to fill expiring term h] City Code - Liquor Licenses - Discussion i ] Holmes Street Project -- Ad Hoc Committee j ] Electronic Election Devices k] 911 Emergency Communication System 11 Appointment of Weed Inspector and an Ass ' t . Tree Inspector m] Set bid opening date for health insurance for May 24th at 2 : 00 PM n] Quarterly Financial Report o] Budget Amendments pj Status Report on Public Improvement Projects 10. Consent Business : a] Set summer hours at 7 : 30 AM to 4: 00 PM from Memorial Day, May 29th through Labor Day, September 4th. 11 . Other Business : a] b] c] 12 . Adjourn to Tuesday, May 16th at 7 : 30 P.M. Douglas S . Reeder City Administrator CITY ( BOROUGH) OF BELLE PLAINE 30-01 BELLE PLAINE, MINNESOTA Mayor: C.F. MUELLER Councilmember: GENE TIKALSKV Clerk Treasurer: WILLIAM M. CHARD p Councilmember: FRANCES SCHUMAN Asst. Clerk: SANDRA LARSON April 19, 1978 Councilmember: JAMES LEGG Councilmember CONNIE DENZER Councilmember: MICHAEL FOGARTY Scott County Crime Prevention Program 476 South Gorman Shakopee , Minnesota 55379 ATTENTION : Gary E. Scott , Director Tear Sire This is to inform you of action taken by the City Council of the City of Belle Plaine , whereby the City of Belle Plaine does hereby decline to participate in the Crime Prevention Program for the final six (6) month period of the Crime Prevention Program which commences January 1, 1979• The action was pursuant to a motion moved and duly seconded with each member voting in favor thereof. It is the Council ' s determination that the amount of return received by the City and it ' s residents does not justify the expenditure that you quoted as being the cost for the final six (6) months . Based on comments offered by some other municipalities at the April 5 , 1978, meeting and also, by recent performance in Belle Plaine by the Unit , the Council felt the amount of monies necessary to continue the program can possibly be expended for a better program. In spite of the City's action, I trust we will still be notified of the pending meeting in May. Sincerely, / William M. Chard Clerk WMC/s 1 CC : Joseph Ries , Administrator Tony Worm, Commissioner -'Mayors of Scott County HENRY M.JACKSON,WASH.,CHAIRMAN FRANK CHURCH,IDAHO CLIFFORD P.HANSEN,WYO. J.BENNETT JOHNSTON,LA. MARK O.HATFIELD,OREG. JAMES ABOUREZK,S.DAK. JAMES A.MCCLURE,IDAHO FLOYD K.HASKELL,COLO. DEWEY F.BARTLETT,OKLA. DALE WEN DELL HE FORD,KY. PETE V.DOMENIICIE N.JME%ONN. " .)I�, ff ea ,,cif of e� ,$er�caf e JOHN A.DURKIN,N.H. PAUL LA%ALT.NEV. j•sl HOWARD M.METZENBAUM,OHIO SPARK M.MATSUNAGA.HAWAII COMMITTEE ON WENDELL R.ANDERSON,MINN. ENERGY AND NATURAL RESOURCES JOHN MELCHER.MONT. WASHINGTON.D.C. 20510 GRENVILLE GARSIDE,STAFF DIRECTOR AND COUNSEL DANIEL A.DREYFUS.DEPUTY STAFF DIRECTOR FOR LEGISLATION D.MICHAEL HARVEY,CHIEF COUNSEL W.O.CRAFT,JR..MINORITY COUNSEL April 25, 1978 The Honorable Walter C. Harbeck Mayor City of Shakopee 129 E. First Avenue Shakopee, Minnesota 55379 Dear Mayor Harbeck : Thank you for your letter expressing your thoughts on a bill I am sponsoring to provide Federal assistance for the control of Dutch elm disease . It was good to hear from you. Regarding the first point dealing with the allocation of federal and state funds , I would like to refer you to Sec- tion 3, (2) . According to this section, any grant made to a State under this Act must be matched by an equal expenditure by the State for the same purposes for which the grant is to be used. This will prevent the reduction of State funds to the local units of government . Secondly, you feel that education is not needed because local communities are well aware of the problems and have trained and qualified people to diagnose these tree diseases . It is true that there is a great deal of public awareness of Dutch Elm Disease in Minnesota. However, this is not necessarily the case throughout the rest of the country. I believe that public edu- cation is needed in helping to combat this disease . Also in- cluded in this legislation is a research program to investigate the use of wood from diseased trees without spreading this disease. Regarding legislation dealing with the problem of Oak Wilt, funds may be available through the proposed Urban Trees Act, introduced by Senator Jacob Javits of New York. This bill would provide financial assistance to urban areas for arbori- culture programs providing for the planting, growing, main- tenance, and protection of trees and shrubs . Currently this bill is in the Senate Subcommittee on Environment and Soil Conservation. No action has taken place . The Honorable Walter C. Harbeck April 25, 1978 Page Two I want you to know that I do appreciate being informed of your views on this legislation. If you have additional views or concerns in the future, I would be happy to hear from you again. With warmest regards . Sincerely, )...k/aov CA. Wendell Anderson U. S . Senator WRA:kdr RECEIV"D APR 2`. , Cay Or SE&A OM No. 197 Part II Slonal Record United States of America PROCEEDINGS AND DEBATES OF THE 95th CONGRESS, FIRST SESSION Vol. 123 WASHINGTON, THURSDAY, DECEMBER 15, 1977 No. 197—Part II Senate age of 95 percent of elms still remain. In By Mr. ROBERT C. BYRRD (for states where the disease was first reported Mr. ANDF.RSOw, for himself, and from 21 to 30 years ago, an average of only Mr.H-uwH Ey) : 82 percent of the trees are left. The loss we are discussing is not only the B. 2369. A bill to provide Federal assist- esthetic value of the trees but the reduc- ance for the control of Dutch elm tion in property values associated with the disease; to the Committee on Agricul- loss of shade trees. Losses also occur in urban ture, Nutrition, and Forestry. wildlife and in microclimates. DIITC,I ELM D31*ASE CONTROL ACT of .1977 In order to check the interstate spread of this disease, insure proper sanitation and Mr. ROBERT C. BYRD. Mr. Presi- assist in reforestation a comprehensive Fed- dent, I introduce a bill for Mr. ANDER- eral approach is necessary. S. 2369 authorizes SON, for himself and Mr. ANDERSON. I a 3 year $250 million program which em- ask unanmious consent that a statement phasizes public education to insure early by Mr. ANDERSON, together with attach- detection and treatment and is a comple- ments and the bill be .printed in the ment to local and state efforts rather than a RECORD. replacement for their efforts. The PRESIDING OFFICER. Without Governors from Dutch Elm disease in- fected states will be able to apply for match- objection, it is so ordered. ing grants for any dollars spent by state or STATEMENT BY SENATOR ANDERSON local governments. After the first year, I am today introducing legislation aimed states' match may' not exceed the average at improving and focusing our Federal com- state expenditure for the previous three mitment in combatting the ,nation's most years in order that states who were active serious shade tree problem: Dutch Elm before the Federal program came into disease. Since 1930 when Dutch Elm disease existence will be rewarded. Matching funds (DED) was first discovered in this country, will be available to county and focal govern- the federal involvement has been one of half- ments, business organizations and private hearted interest. Money was spent for tree individuals for tree removal, safe disposal removal from the emergency relief fund dur- of wood to check the spread of disease and ing the depression but no comprehension reforestation with healthy disease resistant approach has ever been developed to eradi- trees. Individuals who choose to participate cate the disease. must agree to remove all diseased trees un- Many communities, already hard pressed less a qualified forester determines that re- in performing local services, are unable to moval of the tree is unnecessary. finance the necessary control measures. In Since earlier detection is dependent upon a .report released earlier this year by the an aware population, 'clearinghouses will be U.S. Forest Service it was shown that local authorized in each state so that all may communities that take no action to control benefit from information among the states. Dutch Elm disease may have to spend Jour presently, the most effective combatant for times as much on tree removal over a 15 year checking the spread of Dutch Elm disease is- period as other equivalent-sized cities and tree removal and sanitation. Although great towns spend during the same period on pro- care must be taken that the beetle is grams to combat the spread of the disease. destroyed, I believe that these field-giants While many persons may be familiar with can still be put to active use. My legislation the tragic loss of elms in the Twin Cities area includes a research program to investigate of Minnesota, this disease is by no means the use of these wood fibers without spread- 'a Minnesota problem. Only the states of ing the disease. Florida, Louisiana, New Mexico, Arizona, The USDA reports that if a city under- Utah, Nevada, Washington, Hawaii and takes a control strategy early on 55 to 85% Alaska have escaped infestation. The inci- of a city's elms can be saved. Budget sav- dences of DED is highest in the Northeast ings in control and disposal costs alone can where 12 states have lost 75 percent of the amount to between $20,000 and $80,000 for a elms within their municipalitles. The Dutch 1,000 tree unit or between 16 and 63% of Elm bettle and the deadly disease which it the no control option. carries are rapidly moving westward. Of the A federal effort is needed now to assist and 16 affected states west of the Mississippi encourage local efforts. Our cities' trees, the River, 12 have lost less than 25 percent of catalyst of clean air, are too precious a re- their elms and 9 states have lost less than source to squander away. 5 percent. I ask that the Dutch Elm Control Act of According to a recent USDA study, the 1977, a section by section analysis and an percent of trees killed is closely related to informative article from the Minneapolis the length .,f time DED has been present in Tribune be printed in the Record. a state. In states where the disease was first reported during the past ten years an aver- The bill and attachments ordered to be entity, organization, or individual,such en- printed in the RECORD, are as follows: tity, organization, or individual must agree to the removal of all trees on such property S. 2369 so infested unless it is determined by the Be it enacted by the Senate and House appropriate State forester that the removal of Representatives of the United States of of all such trees is unnecessary tq prevent America in Congress assembled, That this the spread of the disease or is impracticable Act may be cited as the "Dutch Elm Disease under the circumstances; and Control Act of 1977". (4) all funds made available must be SEC.2.The Congress finds that— strictly accounted for in such manner as the (1) shade trees are essential to a clean, Secretary shall prescribe. healthy environment and to the esthetic SEC.5.Funda under this Act shall be allo- quality of the urban areas of the Nation; sated among the States by the Secretary on (2) the elm tree is one of the most prized the basis of the severity of the Dutch elm shade trees in the United States; disease in such State,on the basis of the ef- (3) the plant disease commonly known as fort of each State in combating such disease, Dutch elm disease is responsible for the loss and on the basis of such other relevant fac- and destruction of thousands of elm trees tors as the Secretary deems appropriate for in this country each year; determining the fair and equitable distribu- (4) Dutch elm disease continues to spread, tion of the funds; except that in no year all but nine States having been infested shall more than one-third of the total funds with such disease, and the resulting losses available for allocation be allotted to any each year are extensive; and single State. (5) Federal support and coordination of SEC. 6. None of the funds made available State programs to control the spread of the under this Act may be used to compensate disease are essential if the disease is to be any person for any damage suffered to any effectively controlled. property as the result of or in connection SEC.3.As used in this Act— with the removal of any tree or ,the plant- (1) The term"Secretary"means the Secre- ing of any tree as a replacement for any tree tarys of Agriculture. removed. (2) The term "State" means the several SEC.7. The Secretary shall conduct a pro- States and the District of Columbia. gram of research designed to develop ways SEC. 4. (a) The Secretary is authorized to in which wood from diseased trees can be assist the States in combating Dutch elm used without the threat of spreading the disease through a program of matching grants disease to other trees. The Secretary may for use as provided in this Act. carry out such a program through the (b) Grants made available under this States,colleges and universities,and by such Act may be used by a State solely for the other means as he deems,most effective. purpose of combating Dutch elm disease SEC. 8. (a) The Secretary shall carry out a through a program of financial assistance for program of information and education State programs, for local governments, busi- throughout the United States regarding the nes• organizations,and private individuals. identification of Dutch elm disease and the (c)(1) Any State which has been infested various and most effective means of combat- with Dutch elm disease shall be eligible for ing the spread of such disease. As a part of grants under this Act upon application such program, the Secretary shall furnish therefor by the Governor of the State. such technical advice in connection with (2) Any grant made to a State under this combating Dutch elm disease as may be re- Act shall be subject to the condition that quested by local governments, business en- the State agree to expend an amount equal tities, organizations, and individuals. to the amount of the grant for the same (b) The Secretary shall also provide firian- purposes for which the grant is to be used. cial assistance to aid the States in establish- The matching funds of the State may be ing a clearinghouse through which informa- made up of funds from any source except tion will be provided regarding programs be- funds made available to the State under any ing carried out in the United States for the Federal-State revenue sharing program. control of Dutch elm disease and the effec- (3) No State shall be eligible for such a tiveness of such programs. grant in any year after the first year in SEC. 9. The Secretary shall submit to the which grants are made available under this Congress, within sixty days after the end of Act unless the amount of funds, exclusive the first year of operation of the program of funds made available under this Act, to provided for in this Act and annually there- be expended for the control of Dutch elm after a written report reviewing the effec- disease by such State in such year is equal tiveness of such program together with such to or greater than the average amount ex- comments and recommendations for im- pended by such State for such purpose dur- provement of the program as he deems ing the three preceding years. advisable. (d) A State may make funds available to SEC. 10. (a) There is authorized to be ap- any local government,business entity,or in- propriated for the purpose of carrying out dividual of such State in such manner as sections 2 through 6 and section 9 of this the State may determine, except that— Act during the fiscal year beginning Octo- (1) all such funds must be used for the ber 1, 1978, the sum of $70,000,000, for the purpose of removing trees infested with fiscal year beginning October 1, 1979, the Dutch elm disease,the safe disposition of the sum of $80,000,000, and for the fiscal year wood from such trees after their removal, beginning October 1, 1980, the sum of $90,- and the.replacement of the infested trees 000,000. with healthy, disease resistent trees; (b) There is authorized to be appropriated (2) where funds are made available to any for the purpose of carrying out sections 7 business entity, organization, or individual, and 8 of this Act during the fiscal year be- not more than an amount equal to 50 percent ginning October 1, 1978, and for each of the of the cost of the removal of the infested two succeeding fiscal years the sum of $10,- trees,the disposition of the wood from such 000,000. trees, and the replacement of the infested (c) Funds appropriated to carry out the trees with healthy, disease resistant trees on provisions of this Act for any fiscal year shall the property of such entity, organization,or remain available until expended. individual, may be paid with funds made — available under this Act; (3) where funds are made available to any business entity, organization, or Individual for the removal of trees infested with Dutch elm disease located on the property of such 9MONVIS 'M All RL61 8 Z ddb/ CITY OF SHAKOPEE 129 East First Avenue, Shakopee, Minnesota 55379 8 1� MEMO TO: Doug Reeder , City Adm. FROM: Judy Cox, Deputy Clk. SUBJECT: Replanting Trees in Tahpah Park DATE: April 27 , 1978 In September of 1976 , the Council adopted a resolution agreeing to remove trees located along the north side of TH 101 for replanting(in Tahpah Park) . Resolution No . 1247 is an identical resolution simply extending the completion date from May 1 , 1977 to May, 1979 . See attached from Minnesota Department of Transportation. jsc J ���.1NESpT� O 2 n ° Minnesota Department of Transportation �c<` Q0 District 5 OF Tyke 2055 No. Lilac Drive Golden Valley, Minnesota 55422 (612)545-3761 April 19, 1978 Mr. Ken Oxendahl Shakopee Jaycees 1157 Quincy Street Shakopee, MN 55379 Re: S.P. 7005 (T.H. 101) Parcel 18 Request for Trees Dear Mr. Oxendahl: In previous correspondence with Mr. Fred Coller, we outlined procedures by which the City of Shakopee could acquire a number of trees from T.H. 101 as referenced above. In order that the City of Shakopee may acquire a number of trees located on T.H. 101 right of way east of Shakopee, I suggest the following procedures: The City of Shakopee submit to the Commissioner of the Department of Transportation a city resolution containing the following information. Whereas the Minnesota Department of Transportation has determined there are approximately 50 trees available for replanting located on the north side of T.H. 101 right of way east of Shakopee and it is in the best in- terest of the City of Shakopee to acquire said trees; and, whereas the Department of Transportation will sell said trees for ten dollars ($10). Now be it resolved the City Council of Shakopee here does make a formal request to the Minnesota Department of Transportation to sell said trees. Further be it resolved the City Council is in agreement with the following conditions: 1. To remove only those trees so designated by the District Maintenance Engineer. 2. To pay $10 for said trees. 3. To fill in the holes and re-establish the turf for removal of said trees to the satisfaction of the District Maintenance Engineer. 4. The trees shall be removed by May 1, 1979. An Equal Opportunity Employer _en Oxendahl 6e 2 April 19, 1978 5. The City of Shakopee will assume all liability for and save the State, its agents and employees, harmless from any and all claims for damages, actions, causes of actions, arising out of the work to be done for said tree removel, . The Department, upon receiving approval from the Commissioner of the Department, will send a letter to the City of Shakopee to proceed with the tree removal. Sincerely, W. M. Crawford, " District Director , RESOLUTION NO. 1240 A RESOLUTION RESCINDING RESOLUTION NO. 813 WHEREAS, the City Council of the City of Shakopee did on the 12th of November, 1974, pass Resolution No. 813 establishing a policy that municipal water service and municipal sanitary sewer service shall not be extended beyond the coporation limits of the City of Shakopee:. and WHEREAS, the City Council of the City of Shakopee did on the 9th day of September, 1975, pass Resolution No. 868, "A ,joint Resolution as to orderly annexation: Jackson Township--Shakopee," which Resolution did authorize the extension of certain utlities outside the Citv of Shakopee in an area defined in Paragraph One of Resolution 868; and WHEREAS, Resolution No. 813 is inconsistent with and in conflict with Resolution No. 868 and the policy established by Resolution No. 868; NOW, THEREFORE, be it resolved by the City Council of the City of Shakopee as follows : Resolution No. 813 adopted on the 12th of November, 1974, is hereby rescinded and shall be of no further force and effect. Adopted in Regular Session of the City Council of the City of Shakopee on this .,,�day of. i-3-, 1978. Mayor of the City o Shakopee ATTEST: _ s City inistr or Prepared and approved as to form this day of April , 1978 by: KRASS, MANAHAN, MEYER & KANNING 'e r t" � �" t �.'� � a�•i ��u1+;� 4sd�A '� a '1 . t�rYi ,t r ♦ ' V RESOLUTION NO. 813 A RESOLUTION ESTABLISHING POLICY FOR EXTENSION OF MUNICIPAL SERVICES WHEREAS, the Common Council has determined that City sewer and water is a service provided to the residents of the City only. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that municipal water service and municipal sanitary sewer service shall not be extended beyond the corporate limits of the City. Adopted in Regular Session of the Common Council of the City of Shakopee , Minnesota, held this 12th day of November, X974. Prebld6nt of the Common ounFT ATTEST: Ci ecor er Approved this 12th day of Nov. , 1974. ayor of e i y -of ShiMopee Approved as to form this _1.2. day of November, 1974. 1 y orn y r n.'� }� �y, d ,a. t. 7• 5wB"y�14,, �. �� ,}! 4. OF 5t tY lk " `tYS�i't� '1 t y�('t "' Fk 4' w�}� .P1+� ` ar' h k p3, ' v'S!!4 " RE30LUTION NO. 851 / A RESOLUTION APPOINTING AN ENGINEER FOR A PROPOSED PUBLIC IMPROVEMENT JOINTLY INITIATED BY THE CITY OF SHAKOPEE AND JACKSON TOWNSHIP WHEREAS, The City of Shakopee and Jackson Township propose to enter into a Joint Powers Agreement to make a storm sewer public improvement, and r WHEREAS, The City and Township have appointed representatives to interview and recommend a prospective Project Engineer, and F WHEREAS, Said appointed representatives have recommended that X14 William Price of Suburban Engineering be engaged as Project Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TI CITY OF SHAKOPEE, MINNESOTA, That William Price of Suburban Engineer- ing be designated as Project Engineer for the proposed storm sewer "? improvement project, BE IT FURTHER RESOLVED, That the Mayor and City Clerk are hereby authorized and directed to execute the Engineering Contract. ' Adopted in session of the City Council of the r City of Shakopee , 14inn rota, held this Wday of , i F0 1975. May of y of apee i ATTEST: x " y o r k Approved ' as to form this A� day of Ap it s 1975• u I?I.SOLUTIOPI 140. 88 A RE:>OLU`T'ION APPOINTING AN LNGII,]�_ I.R FOR A PROPOSED PUBLIC IP,IPROVEI'.IENT INITIA'T'ED BY THE CITY OF SIIAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 01' SHAKOPEE, MINNESOTA, That William Price of Suburban Engineering be designated as Project Engineer for the proposed storm sewer improvement project more commonly known as the West Side Storm Sewer Project. BE IT FURTHER RESOLVED, That Bill Price of Suburban Engineer- ing is directed to prepare a Feasibility Report on said Project. BE IT FURTHER RESOLVED, That Resolution Number 851 adopted April 22 , 1975 is hereby rescinded. BE IT FURTHER RESOLVED, That the Mayor and City Clerk are hereby authorized and directed to execute the Engineering Contract. Adopted in Regular Session of the City Council of the City of Shakopee , Minnesota, held this '?0tt- day of 1975. r � Mayor of i y of opee ATTEST: 1 r i Clerk Approved as to form this day of May, 1975. ��� - �M�- . City t orney MEMO TO: Mayor & City Council FROM: Douglas S. Reeder, City Administrator RE: Liquor Licenses DATE: April 27 , 1978 Currently we have liquor establishments in Shakopee which do not meet the City Code or the State Law either for a particular license or a combination of licenses . 1 . Pullman Club The Pullman Club has an off sale liquor license and an off sale 3. 2 beer license . The City Code , which in this instance is more restrictive than state law, does not allow an establishment to have both licenses . Recommendation: It is recommended that the City Code be amended to allow both off s-ale 3. 2 beer and off sale liquor at the same establishment . 2 . Jug Lounge and Doc Hollidays Both of these establishments hold a Sunday liquor license and do not meet state law requirements in that they do not have as their principal business , the serving of food. Recommendation: No Sunday liquor license should be issued to Doc Holli ays or Jug Lounge . 3. Arnies - Friendly Folks Club This establishment holds a Sunday liquor license and does not meet the state law in that it does not have the kitchen facilities to serve 30 people . Recommendation: No Sunday liquor license should be issued to the Friendly Folks- UE, I believe the Council could issue this license and not be in defiance of state law, however I believe the best interpretation of the law is that he does not qualify. 4. Bottle Clubs (Set-Up License) [Vac ' s , Abeln' s Bar, Jaberwocky) The state law requires that Bottle Clubs be social organizations with 50 members . None of these establishments meet this criteria to my knowledge . Recommendation: No bottle club license should be approved by the city for these establishment$ . For your convenience , I have attached copies of the appropriate city ordinances . DSR/jsc MEMO TO : Douglas .S . Reeder, City Administrator FROM: Fredric E. Christiansen, City Treasurer SUBJECT: Appointment of Weed Inspector and Tree Inspector DATE: April 27 , 1978 The City Council needs to appoint a weed inspector for this summer . Mr . Jenn does not wish to do weed inspecting this year and Mr . Stemmer became sick last year and still is unable to work. Mr. Karkanen is recommending that Mr. Ray Schmitt , 614 S . Spencer, be hired as the weed inspector fcr the City of Shakopee . Mr. Schmitt is a retired farmer , has a good personality and is interested in the job. The City Council should also reappoint Mr . Walt Ackerman as the assistant tree inspector . Mr . Ackerman has been the assistant tree inspector for the last three summers and is experienced in our Dutch Elm procedures . Action required : Appoint Mr . Ray Schmitt as the weed inspector for the City of Shakopee at a rate of $3 . 70/hour and Mr . Walt Ackerman as the assistant tree inspector at a rate of $3 . 90/hour. FEC/klk MEMO TO: Douglas S . Reeder, City Administrator FROM: Fredric E. Christianse , City Treasurer SUBJECT: Group Health Insurance DATE: April 27 , 1978 The City Council should set May 25 , 1978 at 2 :00 p .m. as the bid opening date for the City ' s group health insurance coverage . I have prepared specifications based on the City' s present coverage. The Significant items are : 1 . The semi-private room rate has been raised to $80 per day from the present rate of $70 per day. 2 . The City is asking for bids on four options - full payment of the semi-private room rate , a major medical individual lifetime limit of $1 ,000,000.00, a long-term disability program with waiting periods of 90 and 180 days . 3 . An employee will be given credit for any 1978 payments made to- ward his major medical deductible by the new carrier. 4. The City is asking for an eighteen month contract which would keep the price constant until January of 1980 . 5 . A bidder will have the right: to submit a Health Maintenance Organization (HMO) alternative . FEC/klk r r MEMO TO: Douglas S . Reeder, City Administrator FROM: Fredric E. Christiansen, City Treasurer SUBJECT: Budget Amendments DATE : April 25 , 1978 The 1978 salaries for all city employees have now been approved by the City Council . The 1978 budget as approved by the City Council contained these increases in the Contingency portion of the budget . The City Council needs to amend the 1978 budget to show the correct budgeted salaries for each department . The correct figures are as follows : Dept . Adopted Budget Amended Budget Increase(Decrease) City Administrator 4100 FT Salaries 493019 55 , 635 65616 4140 PERA 25700 3 ,060 360 4141 FICA 2 , 603 25890 287 4150 H & L 2 ,437 2 , 555 118 Assessor 4100 FT Salaries 30, 287 25 , 550 (4, 737) 4140 PERA 1 , 672 1 ,405 ( 267) 4141 FICA 13760 1 , 390 ( 370) 4150 H & L 1 , 885 13254 ( 631 ) Finance 4100 FT Salaries 263139 275263 13124 4140 PERA 1 ,438 1 ,500 62 4141 FICA 13503 1 ,440 ( 63) 4150 H & L 1 , 365 1 , 521 156 Police/School 4100 FT Salaries 173750 17 , 799 49 4140 PERA 976 2 ,070 15094 4141 FICA 13083 60 (1 ,023) 4150 H & L 858 920 62 Police 4100 FT Salaries 232 , 624 250,098 173474 4140 PERA 26 , 380 285250 1 , 870 4141 FICA 13430 1_ , 640 21C 4150 H & L 10,461 11 , 570 1 , 109 Page 2 - Budget Amendments Dent . Adopted Budget Amended Budget Increase(Decrease) Building Insp. 4100 FT Salaries 21 , 533 26 , 895 4140 PERA 1 , 184 5 , 362 4141 FICA 1 ,480 1 , 127 1 , 525 296 4150 H & L 398 780 1 , 370 590 Engineering 4100 FT Salaries 38, 514 33 ,871 4140 PERA 2 , 100 2 ,430 (4, 643) 4141 FICA 23120 2 ,410 330 4150 H & L 1 ,885 1 ,470 290 ( 415) Street 410C FT Salaries 81 ,036 89,415 4140 PERA 4, 994 5 ,475 8, 379 4141 FICA 4, 302 4, 735 481 4150 H & L 4, 300 433 5 ,040 740 Shop 4100 FT Salaries 12 , 134 13, 226 4140 PERA 667 1 ,092 734 800 4141 FICA 730 63 4150 H & L 780 840 66 60 Park 4100 FT Salaries 66 , 242 68,414 4140 PERA 4, 164 4,433 2 , 172 4141 FICA 3 ,496 269 4150 H & L 3 , 592 96 3 ,422 3 , 340 ( 82) Forestry 4150 H & L - 300 300 Contingency 4991 95 ,000 55 , 223 (39, 777) The above figures include all of the approved 1978 salaries. I have made an attempt tc allocate an individual ' s time to the de- partment in which he works . That is why the Assessing department shows a decrease . Forty per cent of Mr . Houser' s salary is being charged to the building department . The secretaries are also at- tempting tc charge part of their time to the building and engineer- ing departments . Page 3 - Budget Amendments The contingency portion of the budget contained $49 ,000 for salaries and fringe benefits . As you can see , we are under that figure . The reason for this is the fact that the Engineering Coordinator' s posi- ition is now vacant and the Assistant Building Inspector position is at a lower salary than 1977 . I will give a more detailed analy- sis of the remaining contingency funds as part of the Quarterly Financial Report . Action required: Move to transfer $39, 777 from the Contingency portion of the 1978 Budget to the appropriate department salary and fringe benefit categories . FEC/klk CITY OF SHAKOPEE �; A INCORPORATED 1670 129 E. FIRST AVE. 55379 a� ,r t April 19, 1978 Mr . Ery Prenevost Highway Engineer County of Scott 428 Holmes Shakopee , Minnesota 55379 Dear Mr . Prenevost : The Shakopee City Council has requested me to contact you concern- ing the condition of County Road 16 in Shakopee between Pike Lake Road and County Road 83 . It is easily apparent that this road is now in terrible condition and some action other than patching needs to be taken in the near future . I would appreciate your considering the repair of this road in the near future . I believe the most acceptable action would be to overlay this road this year. This , I believe , would place this segment of road in a condition similar to that of County Road 16 from Marschall Road to County Road 83. While this may not be a long term solution, it would be a great help in the short run. If I can provide any further information, please let me know. If not , I will await your response concerning what action might be possible . Sincerely, Douglas S . Reeder City Administrator DSR/ jsc The Heart of Progress Valley An Fnn.l C: n1n or MEMO TO: Mayor & City Council FROM: Douglas S. Reeder, City Administrator RE: Suspension of Employee DATE: May 2 , 1978 I have notified Chester Harrison that he has been suspended, without pay, from employment with the City of Shakopee for a five (5) day period beginning Monday, May 1 , 1978 and up to and including Friday, May 5, 1978. This action was taken in response to the incident described below in which Mr. Harrison attempted to take one day of sick leave for unauthorized purposes . INCIDENT: On April 27th, Chester Harrison, did attend the Planning Commission meeting from 7 : 30 P.M. to 11 : 15 P.M. from where he proceeded to a local liquor establishment with the City Administrator and left this establish- ment at approximately 1 :00 A.M. At no time did Mr. Harrison appear ill . On April 28th Mr. Harrison called in to the City office at approximately 8: 15 A.M. to indicate that he was not feeling well and would not report to work. At approximately 10: 30 A.M. Mr. Harrison phoned city hall to check on the status of a report being typed. At approximately 1 : 30 P.M. the Assistant City Administrator went to Mr. Harrison' s home and saw no evidence of anyone at home . At 2 : 30 P.M. the City Administrator visited Mr. Harrison' s home and rang the bell and knocked on the door. No one answered. Upon looking in the garage door window, the City Administrator observed two of the three vehicles used by Mr. Harrison and observed no dog on the premises . From 1 : 35 P.M. to 5: 00 P.M. Mr. Harrison' s house was called approximately every 30 minutes with no answer. On Saturday at 4: 30 P.M. the City Administrator again went to Mr. Harrison' s home and received no answer at the door. The same two vehicles were in the garage . My conclusion from this incident is that Mr. Harrison left Shakopee sometime Friday to go out of Minnesota on personal business . On Monday, May 1, 1978, Mr. Harrison did submit to the City Administrator a time sheet which showed that he was requesting sick leave all day Friday. This request clearly constitutes a fraudulent claim against the city. RECOMMENDED COUNCIL ACTION: It is recommended that the City Council uphold the five day suspension without pay. It is further recommended that any similar violation of city policies by this employee be grounds for his immediate dismissal . If Mr. Harrison wishes to appeal this suspension, I feel he is entitled to a hearing before the city council which I will set for the next meeting, if he submits a written request . DSR/jsc AI,N r C. - - 5 s N�oOV Do ..SE T 1 t w =. t.� 'ce ~' OZ Lr,�7,.�� N ?